Flow of Deliverables and Waterfall Projects

Introduction

• Deliverable: Anything the team needs to create and deliver to the customer at some point in the project.
• Waterfall Projects: A linear and sequential project management approach.

Steps in Managing Deliverables

Step 1: Collect Requirements

• Objective: Gather all requirements needed to meet the charter objectives.
• Methods:
  • Surveying stakeholders
  • Analyzing documents
  • Using prototypes
  • Conducting focus groups
  • Benchmarking
• Output: Requirements Documentation

Step 2: Define the Scope

• Objective: Determine project deliverables and exclusions.
• Considerations:
  • Cost
  • Time
  • Risk
• Activities:
  • Identify alternatives to meet requirements
  • Choose the best alternative
• Output: Scope Statement

Step 3: Create Work Breakdown Structure (WBS)

• Objective: Subdivide deliverables into smaller, manageable work packages.
• Output: Work Breakdown Structure (WBS)
• Usage:
  • Assign work to team members
  • Track completion

Step 4: Establish Scope Baseline

• Objective: Consolidate all work into a baseline document.
• Output: Scope Baseline
• Usage: Guide project execution and control

Step 5: Direct and Manage Project Work

• Objective: Execute activities to create deliverables.
• Activities:
  • Direct team execution
  • Control scope to ensure alignment with WBS
• Output: Actual Deliverables

Step 6: Control Quality

• Objective: Inspect deliverables against quality metrics.
• Actions:
  • Identify non-verified deliverables
  • Send non-verified deliverables back for rework or scrap
• Output: Verified Deliverables

Step 7: Validate Scope

• Objective: Gain stakeholder acceptance for deliverables.
• Actions:
  • Show or demonstrate verified deliverables
  • Validate against acceptance criteria
• Output: Accepted Deliverables

Step 8: Transition Ownership

• Objective: Transition ownership of deliverables to stakeholders/customers.
• Example: Handing over keys of a constructed house to the owner.
• Output: Final transitioned end item

Conclusion

• Closing out the project once all deliverables are accepted and transitioned.
• Emphasis on detailed management and control throughout the project lifecycle.