Standard for Program Management Review Lecture

Jul 12, 2024

Standard for Program Management Review Lecture

Introduction

  • Purpose: Guide principles and activities of program management.
  • What is a Program?
    • Related projects, sub-programs, and activities managed in a coordinated way.
    • Delivers benefits that individual projects can't.
  • Benefits: Tangible and intangible values delivered through component projects.

Requirements for PgMP Certification

  • Without a Degree:
    • 48 months of project management experience (non-overlapping).
    • 84 months (7 years) of program management experience (non-overlapping).
  • With a Four-Year Degree:
    • 48 months of project management experience (non-overlapping).
    • 48 months (4 years) of program management experience (non-overlapping).
  • For GAC Accredited Programs:
    • 36 months of project management experience (GAC accredited degree).
    • 36 months of program management experience (GAC accredited degree).
  • Process Overview for Certification:
    • Application submission and potential audit.
    • Panel review specific to PgMP.
    • Eligibility for examination valid for 1 year.
    • Certification cycle followed by renewal.
    • Exam: 170 multiple-choice questions (20 pre-test), 240 minutes.

Program Management And Its Structure

  • Comparison of Projects, Programs, and Portfolios:
    • Projects: Temporary endeavors to create unique products, services, or results.
    • Programs: Collection of related projects managed in a coordinated way.
    • Portfolios: Collection of projects, programs, sub-portfolios, and operations aligned with organizational strategy.

Chapters Overview

  1. Chapter 1: Introduction - Purpose and basic definitions.
  2. Chapter 2: Program Management Performance Domains - Key areas of program management.
  3. Chapter 3: Program Strategy Alignment - Aligning program outcomes with organizational strategy.
  4. Chapter 4: Program Benefits Management - Managing benefits realization and transition.
  5. Chapter 5: Program Stakeholder Engagement - Identifying and managing stakeholder needs and expectations.
  6. Chapter 6: Program Governance - Establishing governance practices and roles.
  7. Chapter 7: Program Lifecycle Management - Managing activities through program phases.
  8. Chapter 8: Program Activities - Defining tasks and work to support the program lifecycle.

Important Concepts and Definitions

  • Organizational Project Management (OPM): Integrated approach to managing projects, programs, and portfolios.
  • Business Value: Tangible and intangible value (e.g., monetary assets, brand recognition).
  • Program Manager: Responsible for managing the coordination of projects within a program.
  • Program Sponsor: Provides resources and support, accountable for program success.
  • Program Management Office (PMO): Standardizes processes and supports governance.

Key Program Management Performance Domains

Performance Domains

  1. Program Strategy Alignment: Aligns outputs and outcomes with goals.
  2. Program Benefits Management: Maximizes and delivers program benefits.
  3. Program Stakeholder Engagement: Manages stakeholder needs, expectations, and communications.
  4. Program Governance: Supports decision-making and authority.
  5. Program Lifecycle Management: Manages definition, delivery, and closure.

Program Management Performance Domain Interactions:

  • All domains interact throughout the program lifecycle.

Organizational Strategy Linkage:

  • Portfolio management ensures alignment with strategic objectives.
  • Programs are derived from strategic plans.
  • Continual evaluation through portfolio reviews.

Program and Project Distinctions:

  • Programs: High uncertainty, complex change management, and benefits realization.
  • Projects: More defined scope, schedule, and cost management.

Complexity Management:

  • Factors of Program Complexity: Governance, stakeholders, benefits delivery, interdependencies, resources, scope, change, and risk.

Program Activities Overview:

  • Definition, Delivery, and Closure Phases: Each phase includes specific activities to ensure program success.
  • Specific Management Areas: Change, communications, financial, information, procurement, quality, resource, risk, schedule, and scope management.

Summary and Advice

  • Certification Value: For those managing multiple interrelated projects for years, PgMP certification is beneficial.
  • Leadership Skills: Crucial for guiding teams and ensuring program success.