Modernization of the Senate of Canada

Introduction

• Senate's commitment to transparency and efficiency.
• Ongoing review of rules and procedures to meet high standards.

Measures Taken

Disclosure of Expenses

• New proactive disclosure system for expenses, more detailed.
• To take effect for the next quarterly report.
• Increased uniformity and clarity since 2010.

Rule Changes

• Proof of provincial residence required annually.
• Adoption of definitions for accommodation and residence.
• Strengthening of spending rules concerning:
  • Procurement
  • Hospitality
  • Employee contracts
  • Travel

Public Meetings

• Since early 2016, public meetings for the Senate Internal Economy Committee, with exceptions.

Dispute Resolution Procedure

• Implemented in May 2015.
• Independent mechanism to avoid conflicts of interest.
• Arbitration by former judge Ian Binnie.

Ethics Code

• New code since June 2014, one of the most rigorous in the Commonwealth.
• Clear processes for violations.
• Enforced by the Senate Ethics Officer.

Expense Audit

• Invitation to the Auditor General of Canada in June 2013 for an audit of 2011-2013 expenses.
• Report used for modernization.

Travel Policy

• New policy adopted in June 2012, consolidating guidelines.
• Amendments for specific travel information and per diem restrictions.

Communication with Canadians

• Direct participation of senators in communication initiatives.
• Interaction on social media and new SenCAPlus magazine.
• Faster media responses.
• Continued efforts of the Communications Directorate praised.

Next Steps

• Comprehensive review of the Senate's Administrative Rules.
• Consider other oversight mechanisms.
• Ongoing communication of measures to Canadians.