hello guys it's victor once again coming to you from cologne in germany so today we'll be talking about how to contact professors either for supervision or for um funded positions because some universities required to contact them professors beforehand and that to get some assurance for supervision or there are some projects under certain professors so you need to contact them directly to get some funding so this video will then then lay out a template on how you could um contact them professors i've contacted several professors in my academic journey and um i've gotten a very high response with at least 90 percent of those i contacted and got back to me and some others were because they didn't reply because probably they were in their sabbatical or they changed universities or something but most of the time nine out of ten times i get a response from them so today just to share the format i use in them right in my contact letters if i can call them that so let's begin without any further delay so first you start with the the the the title of the email and the title could just be kept very simple like a prospective masters candidate or prospective phd candidate colon and request for supervision or application form so it's also funded um and research scholarship depending on the the actual reason why you are applying so if this is foreign supervision states there in the in the in the title of the test for supervision which is for actually for funded um projects on that particular professor also stated this so when the professor sees this email it gets a direct notice about what the content is going to be about so then go straight directly into the email and write there professor this or dear doctor that please always remember to use the title although there are some universities or some countries where the professors do not actually care whether you call them but yeah but the titles are not for instance in the uk my professors allowed me to call them with their first name and it's the normal practice day but to be on the safer side and to keep the conversation formal please use your title dear doctor happiness dear professor joy you know something like that and also try to pronounce um to get the right um spellings of their names because of them are not english names probably i don't want to mess up their name their names and get them and get out a bad impression because first impression always matters so dear professor joy or dear doctor happiness comma so in the first paragraph you introduce yourself say i'm so so persistent from so so country and i have this qualification i have a bachelor's in this course i have a master's in discuss and i wish to apply for this particular position at this particular department in this particular university so just fill in the blank spaces as as regards your own application then the next paragraph is time to um summarize your research interest so in this position you're applying for requires and a research proposal so this is an opportunity to summarize your research proposal in one or two um paragraphs where you talk about probably your proposed topic your research question and probably your methodology so make it as catchy as possible but yet as concise as possible and you could also add at the end that attached to this email is a copy of a detailed copy of my research proposal and cv as well yeah i think it's a good idea to to add your cv and your reset proposal if the the position you're applying for requires a research proposal already so attach that to the email but give um an insight like an abstract into what is in your research proposal then after stating your research interest this is a very important part state how the professor's interest aligns with yours and how do you do this you must have done your background investigations about this professor the papers he has written or she has written the conferences and he or she has um has presented in other news um coverage or something he or she has done or a book and he or she has written that cuts your interest and that aligns with your own research so you bring up this and papers this and interviews these conferences and then tell them or tell this um professor how this conference is inspired your own work how your work relates to what the professor is already doing and why the professor is like a good fit for you so now you are sharing connection with doing your own research and the professors and the professors and research so after this then you state your intention that with these i think you'll be a good um supervisor or with this i think that there are lots of them similarities between our interests so it would be an honor to work um under your tutelage something like that so i haven't stated the similarities between the two um years that's your own interest and his interest or interest then it's time to to make your point essentially while you're writing that yes i want to i wish to request that you be my supervisor or i wish to apply for this particular research at least knight is evidence that um does everything that i research interesting align with each other so with that i think you've covered the basics of um of of this and contact letter then also tell the professor that um i hope you'll be available especially for those looking for supervisors because the supervisor might be going on a sabbatical or might be changing university this has happened to me once and i didn't know this the supervisor was leaving and i was banking all my hope on him only to hear that he was going to another university so also telling him to confirm his interest or his availability to to supervise your work i think that's quite important and some investors require the supervisor to say yes even before you get even before your application is considered like in work they want you to get a supervisor before you be admitted into the into the into the into the department so that was exactly what happened to me when i was applying to the best your work like make sure you contact us the supervisor make sure he or she says yes then go ahead with your application because if there's no yes from the proposed supervisor there's no points applying in the first place so you might be in the same bubble so just go through the steps i told you first introduction second your research and interest third arguments research interest blends within the professors and research interests and his papers and interviews and conferences then tell him that you want emo hard to be your supervisor then he or she should um confirm um the availability or the readiness to um supervise to supervise your work and that's it guys it's a very short one on how to write and this um letter of the letter to a professor and right to attach as i said your cv detailed cv and your reset proposal that is if this the the position you're applying for requires a research and proposal so that's it guys a quick one on how to write the letter and then there's several other videos on this channel about how to crack this and that's not of them applying for postgraduate positions and scholarships in universities all around the world so kindly check on my playlist check other videos and there are lots of things here to guide you on your application process so until next time bye bye