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What is a 'Precedent Task' in task sequencing?
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A Precedent Task must be completed before another task.
What is a 'Safety Margin' in task scheduling?
It is extra time added to account for unexpected problems.
List the five phases of the PMI Project Management Methodology.
Initiating, Planning, Executing, Monitoring and Controlling, Closing.
Describe the difference between being effective and being efficient.
Effective means producing desired results, while efficient means achieving maximum productivity with minimal wasted effort or expense.
What are the potential consequences of not developing effective and efficient task and project management skills?
Increased stress, missed deadlines, forgotten tasks, reduced impact, and lower organizational value.
What does a 'Concurrent Task' refer to in project management?
A Concurrent Task can be done simultaneously with another task.
What characterizes a project compared to a task?
A project is temporary with specific start and end points, high impact, and involves multiple steps, often with a team. A task is ongoing, routine, with limited impact and only requires a single step.
How do you evaluate the success or failure of a project?
By determining if the project was completed, on or under budget, on time, and met the original goal.
What is the importance of 'scope' in a project?
Scope defines the goals and parameters of the project, setting boundaries on what the project will accomplish.
Name some software tools available for project management.
Microsoft Project, Google Docs, Microsoft Office 365, Basecamp, Teamwork.
Explain 'indirect authority' in the executing phase of project management.
Indirect authority refers to the power to influence or delegate tasks without having formal authority over team members.
In project management, what is the role of a 'Project Owner'?
The Project Owner initiates or sponsors the project.
What are 'deliverables' in the context of project management?
Deliverables are the tangible outcomes of a project.
What is the function of Gantt Charts in project management?
Gantt Charts provide a visual roadmap of tasks with timelines, helping manage task overlaps and sequencing.
Why might Administrative Professionals serve as informal project managers?
They often coordinate various tasks and teams in the absence of a formal project manager, applying project management principles informally.
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