Best Practices for Collaborating in Microsoft 365

Save and Share Your Document

• Save to OneDrive: Back up to the cloud for access anywhere.
• Immediate Collaboration: Share by typing names/email addresses; file shared instantly.
• Autosave: Keeps everything saved automatically.

Adding More Collaborators

• Select Share: Send the document to additional people as needed.
• Email Notifications: Recipients are notified to join in.

Real-Time Collaboration

• Presence Indicators: Show where someone is making changes.
• Simultaneous Editing: See changes as they happen, no need to email copies.

Comments and Feedback

• Add Comments: Use comments to give feedback or ask questions.
• @Mentions: Notify specific people with comments; they receive an email notification.
• Mobile Access: Collaborators can respond via the Outlook mobile app.
• Review Mode: Switch to suggest changes and add comments.
• Add Tasks: Assign tasks using comments.

Returning to Your Work

• office.com: Access work seamlessly.
• Catch Up: Blue dots and highlighted text show recent changes.
• Accept/Reject Suggestions: Right-click to manage suggestions.

Document History and Mobile Access

• Version History: Choose previous versions via document title.
• Office Mobile App: Make edits and comments on the go.
• Stay Productive: Continue working with Microsoft 365 from anywhere.

Summary

• Collaborate Effectively: Microsoft 365 provides tools to work together efficiently.