hello friends in this video we will learn all about minutes of meeting first we will learn what minutes of meeting are then we will understand why it is required and finally we will understand how to prepare minutes of meeting the activities to be followed for creating meeting minutes with a format and example so without further ado let's get started what are the minutes of meeting minutes of meeting are notes that are recorded during a meeting minutes of meeting is also referred to as meeting minutes minutes or abbreviated form which is mom so in simple terms if there is an important meeting on any policy change in the company there would be one person generally the secretary who would be noting down all the points that happened during the meeting and he would be sharing it with all the invitees these nodes contain three important thing number one key points that were discussed during the meeting number two an emotion proposed or voted on by the members and number three action list which includes task update and new action as per the owner these nodes are then shared with the members who were invited during the meeting and also added in the records for maintaining history now there might be question in your mind why minutes of meeting is required there are three main reasons for it number one it sets accountability for each member all the members know what the task and deadlines are so it helps them to work as per the assignment and it avoids any future conflicts number two ready reference for each member members who couldn't attend the meeting or who want to revise some of the points discussed during the meeting gets a complete understanding by looking at the minutes and number three historical records could be helpful for future reference as well these are the three main reasons for creating moms or minutes of meeting now let's learn the key activities a minute keeper or secretary needs to do i have divided it into three section number one before the meeting number two during the meeting and number three after the meeting what are the activities of secretary before the meeting number one understand the objective of the meeting number two create the agenda of the meeting for smooth flow please remember the difference between an agenda and meeting minutes an agenda is prepared before the meeting so that the meeting goes as per the objective and meeting minutes are prepared during a meeting which serves as a ready reference for each member please remember this difference and number three get your diary along with the pen also a ready-made template along with pre-filled details could come handy now what are the activities of secretary during the meeting number one listen to each speaker very carefully and number two write all the key points discussed by the speaker during the meeting now what are the activities of secretary after the meeting number one if any speakers notes were not taken or partially taken go back to the speaker and get the summary from them please try to avoid any such situation and write the notes by yourself only but in case you have missed out you can reach out to the speaker number 2 prepare the minutes properly from the notes taken during the meeting number 3 get the meeting minutes reviewed by the president or chair or meeting host number 4 circulate the mom to all the invitees including those who are absent but invited and number five place it in the file or any digital place for future reference and record purposes now that we have understood the key activities that need to be done before the meeting during the meeting and after the meeting by a secretary let's look into the format of minutes of meeting there are seven important things in meeting minutes number one at the top middle write the name of the organization and just below it write minutes of meeting or meeting minutes number 2 leave some space and write meeting details in meeting details section you can create a table in this way and write 5 important details number 1 meeting name it could be a general meeting or any specific meeting number two meeting objective you can write meeting objective in this way the objective of this meeting is to and then the actual objective number three meeting location if it happened online then meeting link should also be provided number four meeting time day date and time need to be mentioned along with the time zone if required and number five meeting host here the name of the meeting organizer will come number three mention the name of all the invited attendees and whether they were present or not number four leave some space and write agenda list that was shared in meeting agenda number five write all the key points of the meeting in a sequential manner you may use a bulleted list or numbered list for better understanding number six write the action items action owner and deadline to finish the task and risk or issues action owner and description of the risk or issue finally write the name of the person who created the minutes of meeting and reviewer who reviewed it so this is the format of meeting minutes please note this is not a fixed format of meeting minutes there will be some variations but you can use this format for standard purpose now let's understand this format with an example you are nihirsha secretary of abc company and its president is ankit arora your organization has decided to restart the work from office model as covered cases have reduced create a meeting minutes that was held for the same let's start writing minutes of meeting first let's write abc organization and then the word minutes of meeting then let's quickly write meeting details meeting name work from office enablement regular meeting meeting objective the objective of this meeting is to guide you regarding the process of re-enabling the work from office model meeting location meeting date 18th june 2022 meeting host ankit arora next comes the attendance list and it will be something like this then comes the general meeting minutes which will be something like this notice that i have added points of agenda and actions here next comes the list of action which would be like this finally comes the name of the person who prepared the minutes of meeting and the name of the reviewer so this is the example of minutes of meeting i hope now you are clear on minutes of meeting and why it is required now let me give you an exercise here you need to solve this question share any three reasons for having meeting minutes after conducting an actual meeting pause the video and share your answers i hope you would have given the correct answers that's all in this video let's quickly revise what we learned in this lesson [Music] first we understood what are minutes of meeting minutes of meeting are nodes that are recorded during a meeting these nodes contain three important things number one key points that were discussed during the meeting number 2 any motions proposed or voted on by the members and number 3 task updates and allocation as per the member then we looked into three main reasons for creating mating minutes number one it sets accountability number two it serves the purpose of revision for member and number three historical records could be helpful for future purpose next we looked into the steps to be followed before during and after the meeting by the secretary or minute keeper then we looked into the format of mom number one at the top middle write the name of organization and just below it minutes of meeting or meeting minutes number two leave some space and write meeting details number three mention the name of all the invited attendees whether they were present or not number four leave some space and write agenda list that was shared in meeting agenda number five write all the key points of the meeting in a sequential manner number six write the action items action owner and deadline to finish the task and also you can add a risk segment number seven finally write the name of the person who created the meeting minutes and reviewer who reviewed it finally we looked into the example for the same so that's all about minutes of meeting in this video thanks a lot for watching like share comment and subscribe in case you found the video helpful we'll meet in the next video till then good bye