hello this is Danny lane of the Loyola University New Orleans college of law and this is our second of three videos on Microsoft Word for lawyers in our first video we discussed generally why it's important for lawyers to be proficient expert in Microsoft Word and then we went on to discuss Word basic functions of word including most importantly I'll say it again styles now we're moving on to talk about creating a table of contents and again you've got to have looked at the first video in order to make sense out of this video why because you have to have a full understanding of styles before anything related to tables of contents will make any sense at all so what are the steps in creating a table of contents well first of all you've got to make sure that every heading in your document is the proper heading style heading 1 heading 2 heading 3 heading 4 for example and how do you know what style would heading style you're using on each one of your headings well we're gonna discuss that after you've done that then you insert the table of contents where you want it to go by using the references tab in the ribbon at the top of the word screen and then finally you right click on the table of contents and then update the table of contents you do that regularly and particularly once you're ready to print or export the document to PDF and those are the simple steps here we go with step 1 first you need to check the style of each heading in your document first thing you need to do is check the the style applied to each one of your headings but before we look at how to do that look at what the end result is supposed to look like for a table of contents it's supposed to say table of contents at the top then it's got the heading ones here now notice this is that this is a heading one it's got the heading ones here table of contents table of authorities then the brief then it has the heading twos as background it's got the heading two threes as a and B within background etc so this is what it's that this is what it's supposed to look like when it's all done so how do we get to that well let's look at the right here since we can see a heading 1 a heading 2 and a heading 3 how do we know that well let's take a look at the remember we learned how to view the document in outline format this is the best way to do it you could do it as we've already talked about in draft where's the view you could do it in draft format and see the same thing that it's heading 2 heading 3 heading 1 but it really really lays out better if you use outline format because then you can see look this is heading 1 this is the introductory paragraph after that this is heading 2 heading 3 goes under heading 2 and by seeing it all layout hierarchically you could really make sure that you have the right the right headings styles and these are the styles right here the right heading Styles applied to each one of the table the lines on the table of contents because remember that the table of contents is just essentially going to go in generating it it's going to go pull the it's going to pull the the headings and put them in this hierarchy that you see here so it's not going to work if you don't have the right level headings and the right styles applied to the headache so go check that before you do anything else okay now that you're good to go let's insert the table of contents now that you've made sure that you have properly labeled all of your headings then you're ready to come here and insert the table of context where contents where it belongs of course where does it belong well it belongs as the second page right after well I mean depending on whether you've got a statement of interested persons but here on my brief it's the first thing right as you turn the cover page and here it is so you can see I've already inserted it so what we'll have to do so you can see how to do this is I'm gonna delete it now notice that the table once once I right-click that's all i did is i just right-clicked once i right-click the table of contents you can see all of it highlighted why because this is really from word standpoint a single unit so let me just go ahead and delete it now that I've I've highlighted I'm just gonna hit the delete and oh sorry sorry now I actually want to remove the table of contents so to do that I'm going to go to references table of contents remove table of contents okay and it's gone it's gone so now I want to insert a table of contents where do I do that well you go to the references tab the typical tab that you're usually on is home you just go over here to references and the very first tab is table of contents and they describe to you about how you do the table of contents and so fairly straightforward there right but what you want to do is put your insertion point there and then put in a table of contents and here is one look we're just going to use this one and boom there it is now keep in mind that it has this which I don't want because I've already got my own heading so I will oh I'm going to just leave it at that and look what it did it went in and it pulled everything it pulled all the heading ones and made them first-tier heading twos it does everything automatically there it is it's done how do we do it again let's go ahead and I'll remove the table of contents just so you can see how we did it we went to the references tab of the ribbon open table of contents and hit automatic now then it's done so there it is and if you're going to probably have to fiddle around with the the formatting and you can you can do all that right here if you see this you can change the way that it looks different ways but you're gonna just have to play around with that and get used to how to formatting these paragraphs now keep in mind when we view it in the in the giraffe format it's going to tell us that there are special styles for table of contents table of contents headings table of contents table of content 1 so notice that everything in Microsoft Word has a style and the table of contents are no exception to that and then after the last table of contents back to normal and then look a section break for the next page it's a new section that begins on the next page well there it is that's how you do a table of contents now the last thing you ever want to do is to do this manually because it's just stupid you got to use the table of contents feature that we have just looked at now for the final step right click and update the table of contents last thing with regard to the table of contents now that you have prepared the table of contents you have again properly formatted your headings you have properly inserted it you often then at the very end before you print you're always going to come here and you're gonna hit update field and it's going to it's going to update the page numbers or the entire table I usually update the entire table just to make sure I'm not missing anything here look this formatting is a little off there's not a dot leader so I'll come in here and just insert another another tab to make sure that the dot leader is correct and then I'm good to go I'm done with my table of contents and when we look at it in print in print view it looks very good but remember how to do that to update it after you fix it you click on it and then you can go to the references tab and hit update table there if you want or once it's highlighted you can simply right-click and then update page numbers the entire table and there it is that's done tables of contents well I hope that was as easy as it should be for you now that we've done that on to the next video on creating a table of authorities