Security and Fire Safety Procedures

Importance of Identifying Incidents

• Previous Incidents: Identify any previous fire or security incidents as fire is a major concern.
• Fire Protection Systems: Understand the types of systems in place.

Emergency Protocols

• Fire Alarm and Bomb Threat: Know the different alarm tones and procedures for bomb threats and suspicious packages.
• Evacuation Procedures: Be familiar with the evacuation processes.
• Elevator Use: Check the last inspection date, capacity, and manual override options.

Emergency Response

• Response Times: Identify fire and ambulance response times and the nearest trauma hospital.
• Medical Staff: Include details of the hotel doctor and on-duty medical staff in the security report.

Advance Routine Procedures

• Fire Exits: Locate the nearest fire exit and walk the route prior to the executive's arrival.
  • Note items along the exit route: fire extinguisher, alarm pull station, exit sign, strobe light, emergency lighting.
  • Visit the area during the same time of day as the executive's visit.
• Operation of Systems: Include brief operational information about emergency systems.
  • Obtain information from the security director or facility manager.

Emergency Communication

• Contacting Security Personnel: Know how to contact traveling security personnel in case of emergencies or bomb threats.

Inspection of Emergency Exits

• Blocked Routes: Check for obstructions like furniture or locked doors.
• Stairway Lighting: Ensure emergency lighting in stairways is operational.

Exit Identification

• Exit Visibility: Evaluate how well exits are marked during both day and night.
• Emergency Drills: Conduct security advantages at the same time of day as the executive visit.

Evacuation Routes

• Stair Exit and Outdoor Path: Understand where exits lead outdoors and the path away from the building.
• Meeting Locations: Identify primary and alternate emergency meeting locations, at least 300 feet from the facility.
  • Ensure the executive driver and security team are aware of these locations.

Summary

• Comprehensive Advance Report: Include all pertinent information in the security advance report.
• Proactive Measures: Always verify procedures and routes; do not take assumptions for granted.