Weekly Team Meetings

Importance of Weekly Team Meetings

• Essential for team communication from owner and managers
• Prevents team from falling into a rut and seeing work as just a job
• Should be prioritized over production or client work if necessary
• Example: Trailer factory where weekly meetings were held to discuss targets and problems

Five Key Items for Weekly Team Meetings

1. Statistics

• Each team member should have a statistic that reflects their production
  • Example: Receptionist tracking number of phone calls answered
• Statistics should be tracked and displayed on a graph
• Encourage team members to improve their statistics
• Managers should discuss with team members how they will improve or maintain their statistics

2. Program Steps, Action Steps, and Targets

• Managers should communicate specific objectives for the week
  • Example: Marketing team responsible for new flyer or redesigned webpage
• Team members should announce their responsibilities to the group

3. Disagreements and Problems

• Address difficulties, disagreements, and problems from the previous week
• Rule: Must bring a solution when presenting a problem
  • Example: Suggesting ways to help a receptionist who makes errors
• Prevents the meeting from becoming negative

4. General Announcements

• Share information that may not reach everyone otherwise
  • Examples: Birthdays, company events, Christmas party details

5. Wins and Successes

• End meeting on a positive note by sharing wins or testimonials
• Encourages team morale and recognition of individual contributions
  • Example: Marketing team hearing a success story from a customer

Conclusion

• Weekly team meetings are crucial for communication and team morale
• Cover the five key items to ensure productive and positive meetings

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