Overview of SharePoint eSignature - Microsoft Syntex

Introduction

• SharePoint eSignature simplifies document signing and sharing with security and compliance features of Microsoft 365.
• Allows secure document signature requests both internally and externally.
• Provides a digital audit trail to verify document authenticity.

Features

• Regional Availability: Available in the US, UK, Canada, EU, and Australia Pacific. Global availability expected later in 2025.
• Integration with Other Providers: Supports integration with Adobe Acrobat Sign and DocuSign, with future plans for more providers.
• Licensing and Setup: Requires linking Azure subscription in Syntex pay-as-you-go model. Admin setup needed in Microsoft 365 admin center.
• External Sharing: Enables agreements with external parties via Microsoft Entra ID.

Legal and Compliance

• Utilizes simple electronic signatures compliant with the EU eIDAS Regulation.
• Important to assess suitability per legal requirements and review terms of service.

Current Release Notes

• Available for PDF documents only.
• Request tracking via Microsoft Teams Approvals app.
• Global support for Adobe Acrobat Sign and DocuSign.

Usage

• External Recipients: External sharing settings must be enabled. Specific setup required for external access.
• Signature Providers: Initiate signing requests from PDF documents in SharePoint.

Additional Resources

• Provides extensive training and certification opportunities through Microsoft Learn.
• Multiple resources available for team skill enhancement and technical support.

Events and Training

• Upcoming community and training events for skill development in SharePoint and Microsoft 365.

Feedback and Support

• Encourages user feedback through the Microsoft Syntex platform.
• Offers training modules and certification pathways for users and organizations.