Creating a Project Timeline or Gantt Chart in Microsoft Project 2016

Introduction

• Purpose: Show how to create a basic project timeline/Gantt chart in Microsoft Project 2016.
• Benefit: Provides a bird's-eye view of the project.
• Overview: Also includes an easier alternative method using TeamGantt at the end.

Initial Setup

• List of tasks: Essential to list tasks in order for organization.
• Adding tasks: Click in the Task Name field and type the task name.
• Grouping tasks: Highlight related tasks and click the right indent button to create subtasks.
• Subtasks: Useful for collapsing sections and saving screen space.

Setting Dates

• Start Date: Select using the date picker or manually enter.
• End Date: Similarly, use the date picker or enter manually.
• Duration: Entering duration auto-calculates the end date.

Adding Milestones

• Purpose: Track project progress and signal phase ends.
• Methods:
  • Enter a duration of 0 days to convert a task to a milestone.
  • Insert a row and use the milestone button.
• Linking tasks: Highlight tasks and click the link button to link them to milestones.

Finalizing in Microsoft Project

• Review: Ensure all tasks and milestones are added and linked.

Alternative: Using TeamGantt

• Ease of Use: Simpler drag-and-drop interface.
• Task Creation: Click Add Task, hit enter to add subsequent tasks.
• Grouping: Create task groups for better organization.
• Dependencies: Add to adjust schedules automatically if preceding tasks delay.

Advanced Features in TeamGantt

• Assign tasks to coworkers; notifications sent via email.
• Update progress: Easy percent complete updates for team awareness.
• Team workload overview: See at a glance how busy team members are.
• Adjust timelines: Drag tasks to modify length or shift position.
• Comments and file uploads: Attach comments/files to tasks or the main project.

Conclusion

• Call to Action: Try TeamGantt for free at teamgantt.com/signup.
• Engagement: Encourage likes and subscriptions.
• Final Thanks: Thank viewers for watching.