Weekly Team Meetings - Key Points by Greg Winterag, Matterhorn CEO

Importance of Weekly Team Meetings

• Essential for communication from owner/management to team
• Prevents team from falling into a rut and seeing work as just a job
• Critical to cancel production/clients if necessary for the meeting

Example of Effective Meetings

• Example from a trailer factory job: weekly lunch meetings with the plant manager
  • Review of targets achieved or not achieved from the previous week
  • Discussion of problems encountered

Five Critical Items to Cover in Weekly Meetings

1. Statistics

• Every team member needs a trackable production statistic
• Graph the statistics weekly (even with simple tools like graph paper)
• Encourages accountability and pride in work
• Manager and team members discuss how to improve or maintain statistics

2. Program Steps, Action Steps, and Targets

• Manager outlines specific objectives for the team
• Each team member announces what they are responsible for that week
• Encourages ownership and clarity of responsibilities

3. Addressing Difficulties

• Necessary to discuss disagreements, upset customers, and production issues
• Rule: Must propose a solution along with the problem
• Prevents the meeting from turning negative by focusing on problem-solving

4. General Announcements

• Share information such as birthdays, company events, etc.
• Keeps everyone informed of overall company happenings

5. Sharing Wins

• End the meeting on a positive note with successes or testimonials
• Encourages a sense of contribution and team spirit
• Highlights how individual roles contribute to the company’s success

Conclusion

• Meetings are necessary every week
• Schedule them and make them mandatory

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