Project Management Tools Comparison

Summary

The meeting provided an in-depth comparison of Trello and Notion as project management tools, outlining their respective strengths and weaknesses.
Key aspects covered included usability, automation, customization, and pricing.
The session did not result in any formal decisions or action items but highlighted areas for further exploration and follow-up questions.

Trello is highly intuitive with a straightforward drag-and-drop interface for managing boards, lists, and cards.
Button automation is user-friendly; adding action buttons to cards is quick and applies to all cards by default.
Built-in checklists are easy to create and manage, supporting multiple checklists per card with item assignment and due dates.
Power-ups (integrations) can be added from within Trello to extend functionality, including email and other workflow automations.
Trello offers a wide range of colored labels, helping to visually organize cards; includes a colorblind-friendly mode.

Notion supports versatile property types (select, multi-select, status, date, person, numbers, etc.) for each database item, all available in the free plan.
Creating and using automations like buttons or progress bars is more complex, often requiring manual configuration and use of formulas.
Notion allows for extensive content creation directly within cards/pages, including full article drafting, which is not possible in Trello.
Database views in Notion are flexible, offering multiple layout and grouping options without a paywall; Trello restricts some view types to paid plans.
Notion’s AI features facilitate content creation within cards for users with the AI upgrade.
Notion's label (multi-select) color options are limited, which can cause confusion when managing many tags.

Trello’s useful views and custom fields are mostly restricted to the paid plan ($10/month for workspace views).
Notion's paid plan is $8 per user/month and includes most features, potentially making it more economical for teams needing advanced database views.

Are there any questions or points of confusion regarding Trello or Notion that require clarification?
Feedback requested on personal experiences and preferences between the two tools.