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Lecture on Google Docs by Elissa Smith
Jul 19, 2024
Lecture on Google Docs by Elissa Smith
Introduction
Presenter
: Elissa Smith, Software Applications Facilitator with 20+ years of experience
Course Focus
: Guided tour of Google Docs
Platforms
: Windows PC, Google Docs web application
Additional Resources
:
Certifications and ad-free videos available on a learning subscription service
Exercise files linked in video descriptions
Off-site community for Q&A with instructors
Creating a New Document
Getting Started
: Access Google Docs home screen
Starting a Document
:
Click on the 'Blank' icon or choose a pre-made template
New document auto-saves to Google Drive
Interface Overview
:
Untitled documents can be renamed
Toolbar with common buttons and dropdown menus
Collapse/expand toolbar for more screen space
Sharing and presenting options
Dropdown Menus
File
: Open, print, make copies, rename
Edit
: Undo, redo, cut, copy, paste, find and replace
View
: Toggle ruler, page breaks
Insert
: Images, tables, charts, headers, footers
Format
: Basic text formatting, page orientation
Tools
: Spell check, word count, translation
Add-ons
: Extend functionalities of Google Docs
Help
: Search option, documentation
Getting Help
Help Menu
:
Search function for quick access to help topics
Keyboard shortcuts specific to Google Docs
Navigation and Data Entry
Navigation
:
Using scroll bars
Key shortcuts (Ctrl + Home, Ctrl + End)
Data Entry
:
Click to place cursor
Double-click to select and replace text
Inserting new text by clicking and typing
Voice Typing
Voice to Type
: Enables typing via speech
Access via Tools > Voice Typing
Supports multiple languages
Basic commands like 'new line' and punctuation
Paragraph and Line Spacing
Basic Adjustments
: Single, double, and custom line spacing
Alignment
: Left, center, right, justified
Indents and Tab Stops
Indenting Paragraphs
: Using Tab, adjusting via ruler
Tab Stops
: Adding left, center, and right tab stops from the ruler
Bulleted and Numbered Lists
Creating Lists
: Select text and use toolbar buttons
Sub-bullets and New Lines
: Tab and Shift + Enter for indentation
Checklist Option
: Convert items into checkable list
Numbered Lists
: Different styles available (numbers, letters, Roman numerals)
Copying and Moving Text
Copying Text
: Select, copy (Ctrl + C), and paste (Ctrl + V)
Moving Text
: Cut (Ctrl + X) and paste to new location
Keyboard Shortcuts
Useful Shortcuts
:
Control + B/I/U for bold, italics, underline
Control + A to select all
Control + Home/End to navigate document
Control + Shift + V to paste without formatting
Spell Check and Proofing
Automatic Checks
: Red for spelling, blue for grammar
Manual Checks
:
Right-click for suggestions
Tools > Spelling and Grammar for a thorough check
Personal Dictionary
Creating a Personal Dictionary
:
Add words manually via Tools > Preferences > Substitutions
Find and Replace
Finding Text
: Ctrl + F to find, vertical ellipsis to replace
Replacing Text
: Enter new text and hit 'Replace' or 'Replace All'
Using Templates
Accessing Templates
:
Docs home screen > Template Gallery
File > New > From Template for quick access
Printing Documents
Printing Options
:
Print shortcut button, Ctrl + P, or File > Print
Various settings including print to PDF, print range, and color options
Emailing Documents
Email Directly
: File > Email > Email This File
Choose format (PDF, Word, etc.)
Send as attachment or within email body
Publishing Documents
Publishing to Web
: File > Publish to Web
Create a link or embed code
Preview and share via social media or email
Storage and Access
Google Drive
:
Default storage in Google Drive (15GB free)
Access via Google Docs main menu > Google Drive
Adjusting View
Zoom and Layout
:
Zoom options in the toolbar
View > Print Layout, Full Screen mode
Control zoom with Ctrl and mouse wheel
Managing Headers and Footers
Adding/Editing Headers/Footers
:
Insert > Header or Footer
Options for different first page headers, even/odd headers
Column Layouts
Adding Columns
: Format > Columns
Adjust width and add lines between columns
Breaks (Column, Page)
Inserting Breaks
: Insert > Break > Column Break or Page Break
Conclusion
Google Docs offers a robust suite of tools for document creation and management.
Encourage practice using exercise files and exploring additional features on your own.
Additional Resources
Check out live classes and more detailed tutorials on office applications and professional development at learned.com
Note
Make sure to like and subscribe for more content, and comment with thoughts or questions.
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