OneNote Features Overview

Introduction

• OneNote is a powerful note-taking tool with hidden features.
• Useful for extracting information, collaborating, organizing notes, and enhancing productivity.

Extracting Text from Pictures

• Paste a picture in OneNote.
• Right-click and select Copy text from picture.
• Paste the extracted text where needed.

Collaboration Features

• Share an entire notebook for collaborative editing.
• Use the Share button to invite others via email.
• To send a copy of a page, use Email Page under Home tab.

Navigation in OneNote

• Notebooks are hidden; reveal by clicking on the top left.
• Overview of notebooks on the left, individual pages on the right.
• Change layout to Vertical Tabs for better visibility.

Organizing Notes

• Three main ways to organize sections and pages:
  • Sort pages alphabetically or by date.
  • Create sections/subsections by dragging pages.
  • Name pages appropriately for easy identification.

Adjusting Layout

• Change the blank page layout via the View tab.
• Use Rule Lines for structure; customize line color.
• Change page color for better visual organization.

Table of Contents Workaround

• Create a manual Table of Contents by linking sections and pages.
• Use Copy Link to Paragraph for easy linking.

Search Functionality

• Use the search bar for keywords or phrases.
• Search includes text within images.

Note Templates

• Access built-in templates via Insert > Page Templates.
• Create and save custom templates for future use.

Meeting Notes Integration

• Add meeting details from Outlook using the dedicated button.
• Choose from today’s meetings or other dates.

Using Tags

• Apply tags for specific actions or prompts.
• Customize tag list and create new tags as needed.

Translation Feature

• Highlight text to translate; use the Review tab for options.
• Translate into various languages.

Handwriting and Drawing

• Utilize the Draw tab for handwritten notes or drawings.
• Includes features for mathematical functions.

Working with Tables

• Insert tables directly or link to Excel spreadsheets.
• Edit linked spreadsheets for advanced data manipulation.

Voice-to-Text Feature

• Transcribe spoken words to text in OneNote.
• Record audio or upload files for transcription.

Linking Tasks to Outlook

• Create Outlook tasks from OneNote using Outlook Tasks.
• Customize flags for task management.

Conclusion

• OneNote has many productivity-enhancing features.
• Recommended to explore further Outlook productivity hacks.