Vacancy Header Overview

Purpose of the Vacancy Page

• Create or modify vacancy position information.
• Designate accepted and required supporting documents.
• Indicate applicable eligibilities.
• Establish vacancy settings.
• Created when a request is approved.

Accessing the Vacancy

• Select Requests tab.
• Choose a Request Number in Pending Recruitment status.
• Click the Vacancy Number link in the Vacancy Created section.

Key Elements Displayed

1. Vacancy Number

• System-generated.
• Used to track all actions related to the vacancy's life cycle.

2. Office, Customer, Hiring Official

• Selected in the request.

3. USAJOBS Job Title

• Job title as it appears on USAJOBS.

4. Pay Plan Series Grade

• Selected in the request.

5. Announcement Type

• Selected on the Position Information page.
• Options include:
  • DE Public
  • ST Status
  • IMP Internal Merit Promotion

6. Status

• Indicates vacancy status.
• Can be manually changed to cancelled or expired with permission.
• Options:
  • New: Status until released and opened.
  • Active: Status once released and open.
  • Expired: Manually entered or calculated 365 days post the last certificate issuance.
  • Cancelled: Changed by authorized personnel.
    • Reasons include administrative errors, lack of funding, hiring freeze, etc.

7. Expiration Date

• Calculated as 365 days from the last certificate issuance.
• Automatically moves to expired upon reaching the expiration date.

8. Case File, Position Information, Supporting Documents, Eligibilities, Settings

• Case File: Review summary info for request.
• Position Information: Modify information from the request.
• Supporting Documents: Designate required applicant documents.
• Eligibilities: Designate required applicant eligibilities.
• Settings: Manage applicant screening information.

9. Documents

• Review or upload documents to the vacancy.
  • Filter by Document Name: Search requests by number.
  • Document Name, Submitted By, Submission Date, Cancel, Delete: Manage document details.

10. Add New Document

• Add documents from USA Staffing or Desktop.
  • Filter, Choose File, File Name, Cancel, Upload: Manage file uploads.

11. Notes

• Add or review notes specific to the vacancy.
• System saves note details: user, date, time.

12. History

• Displays a record of actions completed.
• Includes user name, action, change, date, and time.

Related Links

• Links to additional instructions and related articles for each section.