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Enhancing Projects through Post-Mortem Meetings
Aug 26, 2024
Lecture Notes: Project Post-Mortem Meetings
Importance of Post-Mortem Meetings
Objective:
Evaluate project execution to improve future projects.
Post-Pandemic Challenges:
Changing team configurations
Increased reliance on virtual communication
Purpose:
Celebrate successes
Identify areas for improvement
Enhance project workflow and team collaboration
Conducting a Post-Mortem Meeting
Timing:
Held at the end of a project.
Participants:
All team members involved in different project aspects, including those from initial discovery
Management stakeholders
Possibly contractors and sales team for scope-related issues
Duration:
45-50 minutes recommended
Benefits:
Reflect on and appreciate work accomplished
Boost team morale
Learn better collaboration practices
Share different perspectives
Differences Between Post-Mortem and Retrospective
Post-Mortem:
Occurs after project completion
Includes all project team members and stakeholders
Focuses on overall project insights
Retrospective:
Occurs at the end of each sprint/iteration
Focuses on current sprint insights
Preparing for a Post-Mortem Meeting
Preparation Tips:
Conduct quickly after project wrap-up
Send agenda and attendee list beforehand
Brief project recap so everyone is aligned
Motivating Participation:
Survey team before meeting
Schedule prep time in attendees' calendars
Running the Meeting
Moderator's Role:
Keep meeting on track
Engage participants
Facilitate constructive discussion
Meeting Focus:
Identify project wins and challenges
Brainstorm solutions
Add Fun:
Consider new formats like a team-building activity if morale is low
Using Tools for Post-Mortem Meetings
Collaborative Boards:
Use apps like Fig Jam or TeamGantt for visual feedback
Organize comments by priority
Creating a Post-Mortem Report
Report Elements:
Project basics: name, dates, attendees
Opportunities for improvement
Actionable solutions and responsible persons
Relevant project context
Purpose:
Document and share findings
Facilitate organizational process improvement
Conclusion
Summary:
Post-mortem meetings and reports foster continuous improvement.
Tools:
TeamGantt offers features for managing post-mortem insights and actions.
Call to Action:
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