This meeting, led by Gael Breton of Authority Hacker and System Stack, focused on demonstrating advanced practical workflows using Google Workspace's Gemini AI features for increased productivity.
Key topics covered included AI note-taking in Google Meet, workflow automation in Gmail and Google Sheets, proposal creation in Google Docs, and using Notebook LM as an expert sales coach.
The session provided actionable examples, prompt ideas, and highlighted integration advantages of Gemini over other AI tools.
Attendees were shown hands-on prompts and strategies to leverage AI for tasks across communication, analysis, writing, and process improvement.
Action Items
N/A: No specific attendees or deadlines were mentioned for action items in the transcript as it is a solo demonstration video. The transcript is instructional and does not assign tasks.
AI-Powered Note-Taking & Communication in Google Meet and Gmail
Google Workspace's Gemini notetaker provides full-call summaries, detailed notes, next steps, and transcripts directly in Meet.
Using Gemini's context, users can automate email updates to colleagues who missed calls by referencing meeting content.
Gemini can summarize emails and generate polite replies to common requests, improving email efficiency.
Users can ask Gemini to identify urgent emails based on inbox context for better productivity.
Advanced Data Analysis and Automation in Google Sheets
Gemini allows natural language analysis of spreadsheet data, including trend identification and visualizations.
AI functions can categorize data automatically (e.g., affiliate program type) and mass-process spreadsheet entries.
Gemini can generate complex formulas on request, such as identifying the highest-earning program.
Document Creation and Enhancement with Gemini in Google Docs
Gemini in Docs can generate proposals and other documents using context from previous meeting transcripts.
Users can request AI to match tone, structure, and include details or additional sections as needed.
AI-generated inline document summaries update as content changes.
Gemini can also create relevant images to include in documents.
Workflow Automation & Prompt Engineering with Gemini App
Gemini is integrated with Google Calendar, Keep, Tasks, Gmail, Docs, and Drive for cross-app productivity.
The AI can draft highly personalized email replies by training a custom "gem" with the user's own email history and style.
Users can store and reuse such custom prompts to speed up repetitive communication tasks.
Content Planning and Brainstorming with Gemini
Gemini's canvas feature supports deep research and structured brainstorming for projects (e.g., planning podcasts), with real-time prompt refinement and organizational feedback.
The system challenges users to clarify their ideas, ensuring audience relevance and actionable next steps.
Sales Call Analysis with Notebook LM
Users can upload call transcripts into Notebook LM and instruct it to act as a sales coach, synthesizing strengths and improvement areas across multiple calls.
The AI provides feedback with direct quotes from transcripts, enabling pattern recognition and targeted skill growth over time.
Decisions
Gemini is more contextually effective than external AI tools for Google Workspace users — due to seamless integration within apps, preventing context-switching and streamlining workflows.
Open Questions / Follow-Ups
How can some of the AI-driven workflows demonstrated (e.g., advanced prompts, custom gem creation) be standardized for team-wide adoption in larger organizations?
What limitations exist when processing non-English data or using Gemini with data outside the Google ecosystem?