First Order Retrievability and Organization

Concept of First Order Retrievability

• Definition: The practice of having tools needed on a daily or hourly basis readily accessible without moving other items out of the way.
• Examples of Tools:
  • Forstner bits
  • Metal punches
  • Calipers
  • T-handled Allen wrenches
• Second Order Retrievability: Tools that are used less frequently, e.g., chisels stored in a drawer.
• Mission Critical: First order retrievability is essential for daily tasks.

Implementing First Order Retrievability

• Workplace Organization: Difficult in a shared space; requires mutual respect and consensus.
• Process, Not Task: Organization is an iterative process involving trial and error.

Steps to Promote First Order Retrievability

1. Audit Current Organization:
   • Identify which tools need to be more accessible.
   • Understand that it is an ongoing process.
2. Team Consensus:
   • Meeting: Discuss with colleagues to determine each person's essential tools.
   • Share top 5 tools that need first order retrievability.
3. Plan and Layout:
   • Individual Plans: Each person decides how their tools should be stored (e.g., on a wall, shelf).
   • Space Layout: Decide where these tools will be located within the shared space.
   • Recognize adjustments will be needed over time.

Real Life Example

• Basement Workshop Remodel: Adapting a temporary workspace back into a permanent one.
• Make a List: Note the items that were most useful in the temporary space.
• Feel of the Space: Consider how the space should feel when working in it. Positive vibes and efficiency are key.
• Experiential Insights: Use insights from working in a smaller space to inform the new layout.

Continuous Improvement

• Regularly reassess and reorganize as usage and needs change over time.
• Example: Clean the bench gives a feeling of possibility and readiness.

Conclusion

• Organization is Iterative: It is a continuous process of trying, adjusting, and refining.
• Focus on Experience: Think about how the workspace should feel and function to guide organizational decisions.

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