OneNote Hidden Features Overview

Introduction

• Speaker's experience: Over 10 years using OneNote
• Not as flashy as other note-taking tools, but powerful with hidden features

Extracting Text from Pictures

• Ability to copy text from images in OneNote
• Steps:
  1. Paste picture into OneNote.
  2. Right-click and select "Copy Text from Picture".
  3. Paste the extracted text wherever needed.

Collaboration Features

• Sharing notebooks or pages with colleagues
• Share options:
  • Share entire notebook or specific page
  • Send email invitations to collaborate

Navigation in OneNote

• Default layout: Notebooks hidden by default
• Show notebooks by clicking on current notebook
• Organizing sections and pages:
  • Sort pages by alphabetical order or date
  • Create sections and subsections
  • Use descriptive names for pages (e.g., include dates or project names)

Page Layouts

• Changing page backgrounds and layouts:
  • Option to display rule lines for structure
  • Custom page colors available

Creating a Table of Contents

• Workaround for missing table of contents feature:
  • Use "Copy Link to Paragraph" to create links
  • Manually create a list of sections/paragraphs with links

Search Functionality

• Quick search for keywords, phrases, or paragraphs
• Search across pages, sections, or entire notebooks
• Searches text within images as well

Note Templates

• Use built-in templates or create custom templates
• Access templates via Insert Tab

Meeting Notes Integration

• Add meeting details from Outlook
• Insert date and time automatically

Text Tags & Actions

• Use tags for specific actions or prompts
• Create custom tags if needed

Translation Feature

• Translate selected text directly in OneNote
• Language options available in the review tab

Handwritten Notes & Drawings

• Support for drawing and handwriting
• Use different pens and shapes in the Draw Tab
• Ink to math function for mathematical equations

Working with Tables

• Insert tables directly into pages
• Link existing or new Excel spreadsheets for advanced functions

Audio Transcription

• Convert speech to text or transcribe recordings
• Record audio directly within OneNote

Linking with Outlook Tasks

• Create tasks from OneNote that sync to Outlook
• Customize flags for tasks to improve workflow

Conclusion

• Encouragement to explore more OneNote and Outlook productivity tips
• Suggested video for further insights on Outlook productivity hacks.