Dedicated Place for Each Project

Importance of a Project List

• Simple list of every active project is crucial.
• Helps gain focus, clarity, and momentum in digital note-taking and creative work.

What are Projects?

• Definition: Outcomes requiring dedicated effort within a certain time frame.
• Criteria:
  • Clear goal to achieve.
  • Deadline or rough timeline.
• Examples: Finish an essay, go on vacation, redesign website, read a book, etc.

Crafting Your Project List

1. Brainstorming:
   • Write down everything you are working on, whether or not it's a clear project.
   • Example list: Book launch, custom notebook design, summer retreat, etc.
   • Use email, calendar, and to-do list for reminders of ongoing projects.
2. Refining the List:
   • Aim for 10 to 15 projects.
   • Too many (>15) can hinder progress. Too few (<10) can lead to stalls due to creative blocks or external factors.

Steps to Narrow Down Projects

1. Identify False Projects:
   • Remove dreams, hobbies, and areas.
     • Dreams: No specific timeline (e.g., home addition, learn kiteboarding).
     • Hobbies: No specific outcome (e.g., practicing piano, sci-fi reading).
     • Areas: Ongoing responsibilities (e.g., fitness routine, time with family).
2. Break Down Large Projects:
   • Divide big projects into smaller sub-projects (e.g., book launch into increasing book pre-orders).
   • Smaller projects feel more feasible and actionable.

Finalizing the Project List

• Make final adjustments to ensure the list is within the 10 to 15 rule.
• Move non-urgent projects to a future projects note.
• Renegotiate scope if overcommitted.

Benefits of a Well-Defined Project List

• Enhances focus and prioritization.
• Ensures continuous progress and adaptability.
• Keeps the effort visible and manageable.