Guide to Completing a Rollover to Vanguard

Introduction

• To roll over an employer-sponsored plan to Vanguard, contact the current plan holder.
• Important to gather necessary information and understand requirements.

Key Questions to Ask

1. What types of assets are held in the employer-sponsored plan?

• Identify if assets are pre-tax or Roth to decide the IRA type needed (Traditional IRA, Roth IRA, or both).
• Company stock in the plan may add complexity.

2. Is there a name difference to be aware of?

• Ensure the name on the check matches your Vanguard registration to avoid delays.
• Consider differences like birth vs. married name, missing suffixes, or differing middle initials.

3. What rollover requirements are there?

• Each plan has unique requirements, such as:
  • Specific paperwork needed by the employer plan.
  • Additional signature requirements (e.g., notary).
• Information might be taken over the phone or online by the plan administrator.

4. Is a letter of acceptance (LOA) required?

• An LOA from Vanguard might be needed to show that Vanguard will receive the assets.
• Generate an LOA via Vanguard's online rollover process.

5. Is a notary, Medallion signature guarantee, or signature from the plan administrator required?

• Additional proof of identity might be needed, like a notary or Medallion signature guarantee from your bank.
• Occasionally, the plan administrator must also sign off.

6. Do I need to obtain spousal consent?

• Some plans may require a spouse's signature to move money to an IRA.

7. Where will the rollover check be sent?

• Vanguard accepts checks directly from the plan or you.
• Checks should be payable to "Vanguard FBO [Your name on Vanguard registration]" with your Vanguard account number.
• Mailing addresses:
  • Regular mail: PO Box 982901, El Paso, TX 79998
  • Overnight mail: 5951 Luckett Court, Suite A1, El Paso, TX 79932
• Use Mobile Check Deposit via the Vanguard app for convenience if registered online.

8. Are e-signatures or faxes allowed?

• Some plans allow e-signatures or copies; others may require original paperwork with your signature.

Conclusion

Ensure all steps and requirements are understood and followed to facilitate a smooth rollover process to Vanguard.