The meeting focused on building a sustainable and efficient prompts database in Notion to streamline AI tool usage for professionals, regardless of technical background.
The presenter provided a step-by-step demonstration, showcasing template features, capturing and organizing prompts, and best practices for reviewing and categorizing information.
Attendees were introduced to template links, quick actions, and advanced sorting/filtering to make prompt management automatic and accessible.
The session included pro tips and integration methods to further embed prompt capturing into daily workflows.
Action Items
None were specified with owners or deadlines in this session.
Prompts Database Setup & Workflow Overview
Emphasized the importance of making AI prompting automatic by building a Notion prompts database.
Demonstrated the full prompt capture workflow: copying prompts, saving to the database, naming, and later reviewing for testing and tagging.
Provided a template link for attendees to duplicate, containing prepared structures to simplify set-up.
Database Structure & Features
Walked through setting up callout boxes for quick actions and pinned items, enhancing accessibility within the Notion workspace.
Showed how to add a "New Prompt" button to rapidly capture prompts using a predefined template.
Explained database properties:
Use case (e.g., copyrighting, data analysis)
Output format (text, image, video)
Specific app applicability (e.g., MidJourney)
Source URL, last edited/created timestamps for organization and sorting
Views, Tagging, and Organization
Detailed creation of multiple database views:
"Active" vs "All" prompts
Filtering by status (e.g., captured, personal, business, workplace)
"Inbox" view for unreviewed prompts, "Essentials" for most-used prompts
Grouping by use case and other criteria for easy retrieval
Pro tip: Use type property for personal, business, or workplace relevance, and keep high-use prompts pinned for quick access.
Processing and Iterating Prompts
Advised on regular review sessions to test new prompts and tag them appropriately.
Recommended duplicating prompts before making adjustments to preserve original iterations.
Suggested adding contextual hints and specifying the app for each prompt after testing.
Advanced Organization & External Resources
Discussed grouping similar tasks/prompts together within single pages for improved organization.
Highlighted integration of external prompt libraries for further inspiration and resource expansion.
Explained the archiving process for outdated or unused prompts, maintaining a clutter-free main database.
Decisions
Utilize a customized Notion database for prompt management — Chosen due to its flexibility, ease of use, and ability to support sustainable daily AI workflows.
Open Questions / Follow-Ups
No open questions were raised during this session.