notion mail is here which brings up a lot of questions what can Notion mail actually do how do you get started with Notion Mail does it integrate with Notion and Notion Calendar and is it worth switching email clients for you now in this video I will cover all of these questions and everything else you need to know to make the most out of Notion Mail so here it is your starter guide to Notion Mail first up the interface when you go into notion mail for the very first time it's going to move you through an onboarding workflow trying to pick out what kind of views and what kind of setup you want my recommendation here would be to just select whatever you know feels like this might be an interesting idea but not spend too much time on this because the beauty of it is right to customize it exactly to your specific needs and that's what we're going to cover in this video so just click through it and make sure you get to the main UI once you're here you'll definitely feel immediately like you're in notion right we have our very familiar sidebar here on the left and then in the middle in the main part of the screen we see our inbox with the usual stuff right we have our senders we have our subject lines and we have a few cool properties that you might already spot we'll get to them in a second in order to send your first email from notion mail well just go in the top right corner right and this uh edit icon or hit C notion Mail has a ton of keyboard shortcuts we'll go over all of them at the end of this video but just to show you how quickly it is to write something right we can say okay let's send this to hello@ materialsfront.de D you know this is great and then down here right just some text and then we can hit command enter to send it again right without even leaving our keyboard or we can click here on send in order to well send our first message from notion mail now in terms of the other UI elements what you need to of course pay attention to are here on the left in the sidebar your views this is sort of one of the big innovations of notion mail it's really really cool can't wait to show you everything behind this then you have your generic email sections right so all mail send drafts what are you used to and then down below settings and templates we'll talk about the settings and what you need to change there in a moment but first you have down below this like app switcher right to jump into notion or into notion calendar if you have both of them connected already right you also see in uh all day right here already like for something for today what's happening and then in the top right corner you have just like in notion the main thing also a few setting options right so we have auto label we have filters groups and then the general view settings these will be very important when we talk about views in detail but first let's figure out what settings you need to change when you open notion mail for the first time the single most important decision right off the bat of course right are you going to use notion mail in dark mode or in light mode right clicking on the settings and then on your inbox here you can change between system dark and light mode personally um I really like the light mode for this one same as with notion calendar i think it's just easier to read overall so this is what I'm going to stick with the second change is then how you want to read your email threads right notion ported well the three typical views from notion main right we have our site peak when slides in from the side the center peak when we get this mod popup or the full page and I'm a site person all the way right so all my database use in notion are set up this way so I also want to read my email threads like this then in terms of the font size I like larger one right just makes it easier for me on a big screen to read auto advance right this is like you know can ignore this on the first launch so that's pretty much everything that you need set up here and then all the other ones right there not that many settings yet these are more for the detailed premuted workflow so just make sure you have your theme set and your thread style and then you're good to go one more thing actually maybe and that is signature currently notion may will simply take whatever Gmail signature you are using right but you can uh choose whether you want to include this in replies and forwards uh that you send from notion right so this differs from your Gmail settings so just make sure that this is set up the correct way with settings out of our way it's time to create our first view in notion and also learn about how we can roll back any changes because chances are if you you know use the auto onboarding from notion your inbox might look a little bit different than you used to and you might actually be missing some of the important messages so we'll look at first like how we can create views and then how we can roll back any of the changes so we make sure we don't miss anything important in order to create something new let's just click on the plus button here and you see we have a bunch of options to create a new view we can do it from an auto label we'll talk about that in a second configure manually or choose one of the templates right notion has a bunch of pre-built templates they're nice but you know me right if you're power users then we usually want to build these from scratch of course we can look at templates for inspiration but this is like my go-to option so we will configure manually and you see if I do this what it does it creates on the bottom here this new view for me it automatically sees I can and it jumps into the filter settings before we go there let's actually you know rename this and so we click here we say actually I would like here you know this exclamation speech bubble and let's call this you know like um priority senders something like that all right and then we can head back over here and click on plus and I'm going to zoom in a little bit right so it's just like a bit easier for you to see so let's click on filter we can also use Ctrl+ F as a keyword to open this and then we see okay currently the way this view is built right is mailbox does not contain i can click on it to see spam or trash that seems fine and then it's not a promotion and not social and you see in brackets spanned Gmail right these are both labels or like categories that Gmail is automatically trying to identify and then notion is just rendering it based on that but and that's the cool thing we now have a bunch of options below that and right again if you use notion you can very quickly identify that this looks like properties in a database and that's basically what notion mail is doing i think what's the big big revolution here is that it gives you your emails in a database and with that it gives you access to properties and through that to all the magic of notion to building the ways that you want to see your data so we can add more properties later we'll talk about it in a second but for now we can use these default properties right they're just part of every email and so we can say okay I want to filter here and I want to say only certain people right i only want to see them from a few ones so what I want to go cuz I want to go in here and I'm just going to say okay I only want to see for example maybe these are just my favorite you know newsletter creators so I might want to see the emails from Ali Abdal and I can add a few ones later in a moment so just click on here right now you see it applies these rules and now we see okay I have only here my emails in there from Ali Abdai now we can expand this right we are not limited to this one person so let's go back to filters go on from and now I can add anyone else right so I could also say if I want the amazing notion newsletter from Matias Frank right I can also save this here now I have sort of my favorite priority senders in this separate view i can also rearrange this view here on the side could say for example okay you know maybe I actually want to look at this you know like immediately always after my inbox this is like sort of really really important to me and that's why I pin it there but we're not limited to this right we could now combine this filter with additional uh you know factors we could say for example okay I only want to see here things with attachments right that might be a really really useful view to build one where we just see everything that you know we got sent or got sent from certain colleagues because that might be really important or we can just change the way we look at it right just because email is usually always organized in a chronological way doesn't have to be that way right we can change that in notion mail to do so let's click here on the group option and here we see by default it is group by date but we have a bunch of other elements that we could do it to for example we could split it into my read and unread me right if I just do this you see in a second okay I see I have two unread emails and then I have these red ones for priority senders maybe actually quite a nice way to see okay these are the emails that I really need to still look at and this is sort of my ongoing backlog or we can go in and say okay actually it would be really cool if I just knew all the emails that Ali sent me right all the emails that my sent me so what I want to maybe do is I want to group this by email or domain and the second I do this right is we unfortunately for now need to still do this manually but I can start typing in okay like you know like the Ali Abdal one i can add that and I can add the um hello at Matias um Frank Matias Frank d right oops I think it's Matias Frank yes let's use the Matias Frank D as the other grouping domain and as you can see now here I have my emails grouped by well kind of who sent it well I wish to be honest that if I set to to this grouping by person it would just automatically take whoever I have have in my filter right I don't have to do this twice because in this situation where I first said okay only show me emails from certain people and then group it's kind of twice the work but other than that right it's really really useful it's really nice also if you you know work for example with um a few large companies because you can do it on the domain level right you don't have to do the specific email we can just say okay anything that comes in from you know this ending I want to have it looked at here and now you know I have my priority inbox here with all the people that I care from and I see okay these are last emails that Ali sent this is least that he sent right and then I can just go in and read them whenever I care about one last thing we need to talk about here and that are the settings under the gear uh option so if you click on here we see that we can edit our properties again something that reminds us very much of notion if I click on here we see that by default right it shows me these sort of default email properties right from subject label and files but we're not tied to them right i can say well files I don't really care about on this view and from I also don't care about because I have set up grouping right i know that these are from Matias and these are Marley so I'll turn this off and now I just have this very clean view where I only see the subject line but we don't have to stick with this right we can take it a step further we can add our own custom properties just the way we can do it with notion databases you see there are bunch of options where we have our person properties checkboxes dates and I think the most relevant ones will probably be to add like select and multi selects right a single text and multiple text the status property to actually start working on emails right you can like sort of like move them through a cycle and then summary and text is also pretty nice let's start very straightforward right just like let's add a text property the second I do this I can move this around where I want this right now there's still like a little slightly annoying bug right where if I move this anywhere here in the view and I just have it there you see that takes up space but I can't really edit it from here yet so I need to click into the email and then here I have this text option i can say okay you know this was great exclamation mark i can also if I wanted to right say whether I want to show or hide it here but let's just have it oops this was great this was great have it at this hit enter and then if I close this right we now see okay my text remark popping up here and then of course right in the view I could say okay this like sort of small comment that I have well I want to see this in the front of it right I want to see it after the subject line uh wherever it makes the most sense so you sort of start seeing how these databases come to life and of course there's still a bit of a way to go right until we have the sort of full database functionality for notion in my inbox but it's really really cool that we can start thinking in these terms and start organizing our emails around it by far the most cool one though is definitely the status property so let's h get rid of the text one right that's more like to to play around to to show the general idea so let's going to we're going to delete this we're going to add a property now the status is a bit of a tricky property so you see I actually currently have currently a lead status and an action status and both of them are labeled as custom properties and then I also have a general status for tracking priority now it takes took me a second to figure this out but basically what happens is if you add a status property this is sort of notion's generic status property so you see it pops up here in the front and if I click on this there are a few predetermined options right in progress done not solid kind of what we know from the general uh notion property as well and now if I click here on edit property right I can uh oops sort of let's actually go back here right and go back to um the status property through this here I can now change the actual different options and I can rename this and the second I rename this right from status to for example um you know like newsletter um status Uh if I go back to my property options right uh let's say add a property we see that this like newsletter status has become its own little thing i actually don't see it on here because here I added already but let's go to a different view right let's go to maybe this like archive um and then let's go to edit properties add property we see that our new set status is now another custom property right whereas this generic status is still there so I can sort of pull in the same status settings from this other view onto this one here as well so let's go back to uh the priority centers um and look at one more thing that we need to know when it comes to statuses and that is that right now uh for these statuses we don't have an option to set these icons ourselves right if I add a new option um I can only say okay you know this is sort of like you know um not taking notes you see there's no option to really add a little icon and if I also rename one of the other ones and even if I just change it from in progress to you know in progress um actually this case not waiting in progress reading or like currently reading let's call that way we see that this little icon disappears right so I wish again right here that we had a bit more customization functionality but I'm sure it won't take long until we have the same options as in notion right we can set sort of like an icon or we can just have an emoji there and to make it a little bit easier to then indicate okay these are the different levels that I want at the moment right editing an option really doesn't any do anything right if I click on this right I can just rename it and I have this option to split the label from the inbox We tackle this in a moment when we talk about how to fix our inbox but basically only thing we can do is delete this right side as default or then change the color to whatever it is that we prefer now the cool thing about statuses though right like so much about limitation the cool thing is that now I have in my inbox right the option say well okay what what is this level of this one right like maybe this one is the one that I'm currently reading and here for the missing puzzle piece right I'm I'm done with this one one year from now this is where I want to take notes and you see here this is by the way where I wish that we could set these little icons because it's really cool if they pop up there rather than just the color we can back once we enter the status we can actually also head back over to our group section and we see that now instead of group by keyword we could also group it by our new set status right this property that we've added so rather than you know saying okay who is it from we could say okay actually I want to see like you know what progress it currently is in and now with just a few clicks right I turn my inbox from this like chronological order of things to an kind of action item list right where I can move things through and just like in a notion database I can drag and drop things right so currently reading here's why I love my notion work well let's actually move this to done right i'm done with reading this and I can update the status like that now here we can also change the order of the status levels one thing that you might have noticed right if I was here in this option there's no way to drag and drop this uh right now but once I created this grouping view I can go to group and then here I have the option to say okay at the very top right uh not started that's my default that's the ones that I should maybe look at next um cancel is actually one that I don't really need at all so I could just also like um hide this as a group from here right no need for that uh taking notes is sort of like the step in between currently reading and then done and actually I also want to change the color from taking notes here maybe to this like nice little yellow and now when I have this much more logical um view of grouping for my different emails from these different senders here I should probably turn on the sender again right now that I no longer group it by that but still pretty cool what I can do with a few clicks in my email box now before I continue because with statuses it can get a bit confusing i think it's important to quickly take a step back and look at sort of the data architecture of notion mail and compared to weighted notion right in notion you have full control over the database that you set up you can set up as many as you want and for every database where you can freely choose the properties that you have and you can create any kind of use so if you look at notion right we have our task database we have projects I've created here status property there status property I can you know add another status if I want to I can even add a third status but now if I add another status right it will start um you know labeling them status one so the these are different status properties right out of the box right it's like sort of like hello right even though they have all the same options they are all independent and if I then you know create a new view I can choose which status I want to see on there projects on the other hand right it's completely different right I don't have these statuses on there right separate database now with notion mail the concept is the same but the very very important thing is that we sort of don't have control right now over the database right we have one database emails all the emails in your account right they go into one big database and then what notion mail allows us to do is create these different views right we can say okay now I want to split this one view right which would be maybe my task here into this one way of looking at it and now in this other way of looking at it and that's also the reason for this behavior of the status property property right if I look at the status property right if I go here right remember and I want to add more properties if I add like the default status unlike notion where notion would just spawn you know status one status two status three notion in general will just use this status priority one whenever you click on the and only if you rename it right and then turn it into this custom property do you get a separate one and yeah so like this can can be a bit confusing right because sometimes you might have some emails uh in particular when you set up later more complex workflows and say okay these are emails that are you know about work and actually things that I need to do something with the status so I need a status around you know like okay um to do in progress done but then you might have another category right where it's more like uh you know maybe about reading or maybe it's about person you need to track different cycles and in you know uh in your in your notion system you would probably just create different database for that right if it's a task system well it's tasks if that's hiring messages right would be a CRM here since it's all in one database it's a little bit more confusing but I hope this little excursion right to like several databases versus one databases helps clarify how the status property behaves and how notion mail in general will you know display these different things but back to our views one thing you might have noticed while we were building this out is that here under priority centers I also can like open this toggle now right and I see the groups that we've created here and that's pretty neat right and I can click into for example take notes and only see the things that this applies to we also see these breadcrumbs at the top but we don't have like the full you know child functionality the way we have in notion and we notice this because when we try to now say okay on this view on just take notes now I would like to group it again you know by domain by sender well we realize that option is missing we don't have the possibility here right now to do that if I want to do this right if I wanted to create a view where I say okay everything that I'm currently reading or everything where I'm currently taking notes on these are the things where I want to uh you know see group differently well we need to take a different approach so let's just move actually these you know uh two emails here into currently reading and let's go click on plus and create a new view right again configure manually and here in have my inbox now again i want to say okay only show me these things with that status the first thing that you notice is well if I just look at the properties my status property is actually not here right status not there in order to get this in order to be able to filter by it I first need to add a property to this view and do so by clicking on the gear icon right properties and then add property and here we see well our new set status right we sort of took it out from the normal status option we can add it with one click so now that is here I can go back to filters and set up and I can either use the filter option here right and set up that way we have now new set here as an option or the a little bit more powerful way to set up filters here in general is to go to the filter option there because here I can also h combine several filters uh more easily right one thing that you might notice when you try to build your filters here is that okay right we say maybe we want from a certain person but not from someone else if I click on from here right I only add this and I have only one option right so if I have the the Aliab Abdal option right again Ali aliabdal.com if I add one contains I can't now go back to from again and add like a and does not contain right in order to get this more granular control you always need to go to here and then to your filters and here you know you can add as many from filters as you want and stack them any which way but let's delete this for now right I don't care about that I also don't care about this one I actually want to remove all the default filters and then the Only thing that I want to have is I want to add our new filter and say okay buy new seller status where this is currently reading this is what I want to see right then and I can click on save here or I could actually like in this when I'm building this outer and realize actually this should be a different view I could also like pull out but this should be saved on this view so let's click on save perfect now I can also go in here right and just like quickly get this a better icon so let's just you know like maybe read uh this like looks good and then you know currently reading perfect so now I see everything that I'm currently reading and here I have now the full group options again i can say okay um here I would like this now group by email domain and so on and so on so I see the emails from early and can't you know nest this below you see I can also can't drag it there uh again right like notion mail while it takes a lot of uh pages out of the notion playbook we're not fully there yet where we just get this like sort of agnostic um email building block in a full notion setup i hope we're moving there right and this is already pretty cool uh and yeah just need to know how to work the tool to create then the settings and setups that you want out of it now we've pretty much mastered views or at least understood the basic concepts there's one last thing though and that's very important during your onboarding workflow you might have clicked on some things where it says like well skip the inbox or while you're building out these views you might have realized right sometimes you have um these option for example if I click on any person right if I click on Ali and I right click here I can split Ali from the inbox right this is this is interesting uh so um that says like senders emails will appear in a new view well if I if I click on here right first what it does it will create this new um view here for me right alia Dal that are there and the more important thing is that in my inbox Ali won't be there anymore right ali used to be here in these seven days and now he's not and that's because notion mail when you pick this like sort of like skip the inbox option automatically sets filters on your inbox to say okay um if certain criterias are true then don't add it here it sort of combines two steps for you if you set this up manually you would probably go in the inbox and say okay in the inbox I don't want to say see emails from Ali anymore and then create a dedicated view for him but particularly with the onboarding provide it it can be quite easy to accidentally do this and then be in a situation where you see less things in your main inbox than you want to right so for example if I also delete this ali view he doesn't come back to my inbox right he still is not there so that's the last thing right we need to figure out making sure that if we accidentally set up any views and change the way our main inbox look like then we can go back to it uh how it's actually supposed to be now to do it let's click on our inbox and let's click on the filter section uh option up here and again right either here or for more control let's go directly to the filters here and we see okay email now the promotion mailbox inbox that's perfect but this extra filter right that was added keyword is not ali that's the one that we need to delete and then we want to save with that and then with that right here is back in our main inbox it's one of the biggest traps I think right now right with notion mail where you accidentally sort of like destroy your your traditional view because all these new views are grained right but as we're getting used to these new workflows we silverback wanted to make sure that we have this one central place where everything that we care about shows up so that's how you fix that issue before we now continue to my recommended starting setup for notion mail I want to address a few elephants in the room around the notion mail functionality first right now notion mail only works with Gmail right on Google accounts the team already said that they work on the Outlook integration so that should be hopefully soon on the horizon i can't wait for IMAP right so we can just integrate everything then the second thing and one of the main reasons that notion mail has not become my full daily driver yet is that it is currently single inbox only which means if you're like me and you have a lot of different emails from a lot of different providers you can't have your sort of this unified multi-inbox view it's one of the things that I'm hoping for but for until then right it will be mainly used for me for my sort of like company email account the one they use for like outreach and for coordinating u with potential clients and leads but again right also here the team said they already work on it and number three mobile apps they apparently very soon to follow I'm very excited for that because right now I'm actually an Apple mail person both on mobile and on my Mac and I'm not the biggest fan of it was just like it's so fun none of the other email tools have convinced me enough to to make the jump but I think now is on a good track so I'm really excited for that uh all of these things right by the time that you watch this video might actually be already resolved hopefully right fingers crossed you'll find an updated version of all of this in the blog post in the description right there's a notion mail mega guide that will have the most up-to-date information and all the additional tips and tricks so definitely make sure to check that out and check regularly right in case something changes next how should you set up notion for your own personal use case if you ever tried explaining notion to a friend then you might have noticed that reaction that it's in the beginning quite hard to really explain what it's for right what is the point of using notion other than sort of like a pretty looking software the difficulty here is that notion right as unopenionated software puts you in control of your workflows and if you don't think about them right if you just see this empty page then it looks like well this tool can't do anything and I think we will see a similar trend with notion i think in the beginning right when you first open this up at least that was my experience I was like well what does it do right like why am I supposed to use notion mail over anything else except for the fact that it looks like notion and I think the most important thing here is as well is starting to think about okay what are your actual workflows in email what is the way that you need to work with email in order to make the most out of your day and if you switch the perspective right from instead of looking at you know not mail tool and you just learn a few tips and tricks and then you use it to organize your over to okay if I could you know create workflows around my email how would I do that I think that will be the key to unlocking notion mail and now I want to share a few details right about what I mean with this is like sounds very abstract and hopefully this gives you a good idea plus I also have a recommended starting setup which I think will work great to illustrate these concepts it's called Tara right very similar to Tara the knowledge management system from Tag Font but Tara is really geared towards email so I think you're going to enjoy it but before we jump into that right let's talk about these workflows and building them in notion in general now so far when it comes to email and workflows there's a sort of an inherent tension right because the way email is structured it's really just like this medium of communication information right if you have an legacy email client you have your inbox where you receive communications right you have then folders or labels depending on what system you use sort of like categorize that information and you have search to retrieve it but that's not really how you work with email right when it comes to like the work part of email there's pretty much three things that happen right you get something in your email inbox and either this is something actionable right it belongs on your to-do list you need to you know take take action here or it is something that you want to consume or read right maybe at a later point right it's some some information it's a newsletter or it's a you know just a great essay um or there's events that you need to save and store right these are sort of the things like uh you know like receipts uh or like from your airline travel information uh or like just like something right that you don't have any time for now but it might be like a a handy resource later down the line this is sort of right like what you actually would need to do but email doesn't do that right and we have a bunch of other ways workarounds right it's like if you use outlook right you have your sort of like Microsoft to-do and these sort of things integrated or we can try to use flags to indicate what has to happen with what but it's sort of all weird workarounds because email is just like that there's so many different roles right it has to take and it's at the end just you know communication so makes it very very hard to actually have workflows in your email tool well until now this is basically kind of right But in an ideal world would happen with your email right you would get a notification in your email inbox and then either automatically via rules or with the help of AI right you would make a decision whether this email requires an action is something to read later or something to save and store and again right like we can sort of like try to hack our ways together with like legacy email clients in particular with the advent of AI right it's getting a bit easier but notion AI just puts this at the forefront of you and it makes it so much easier to think in these workflows right and to create and build email around it let me show you an example of how this looks like action and the example that we're going to look at is in my notion consulting right i have a lot of notion consulting requests i get some requests that just come in right someone sends me a random email right uh without any prior touch point or they fill out a form and then I send them a message and then there are a lot of like email chains back and forth right try to figure out whether or not we should work together in a normal or legacy system that involves a lot of me you know writing things out checking my inbox and seeing okay is there anyone right who you know oh matias right here notion help for tech right this might be something okay they're trying to reach out to me they need some help okay so typically right what I would now do so I would go ahead and like write this down in my to-do list or like go over to my CRM right and add okay there's no new personal message me we should like do something with them and then try to track there like how this is going on in notion mail however I have now set up a separate view for this right my notion support requests and as you can see from the get go already right uh we have first grouped we have it grouped by the status right i track directly in my email client how these things are actually progressing so we have proposals sent we have something for in progress and then we have a bunch of new leads right we also have some leads that I might want to pass on for others h and this is sort of the overall situation now how does it happen right how do these things get here well basically with no interaction of my own right this is all automatically sorted for me the leading thing for this is a label we haven't touched too much on it right so far we just had like in our priority centers we saw that it sometimes pops up it was one of these default properties um we know it from Google right this option to label something but they are just a lot more powerful here right so what we can do is in our filter view I can say okay show me on this view everything right where it has the label notion support request that's how I call it and I could of course go in into my inbox and I could say on any email right so for example this this demark aggregate report which doesn't definitely doesn't belong into it right but we could say okay let's label it accordingly in notion we can do this by just like if I if I click on it of course I could say okay let's add like any label here if we wanted to right we could I can go up here or we can just press L right I can just hover over an email and I can press L for the keyboard shortcut and then assign a specific label manually right this is the manual sorting part the next step in the system is that I can set up a rule Right again you notice from Gmail right we cannot set up hard rules in order to say okay if certain conditions are true all automatically add it there and this I can do in my settings right i can go over here to my Gmail filters right these are my my rules and I can say okay these are this is what's currently applied and then I can go over to Gmail to write that rule for me right unfortunately we can't write it in notion mail directly i wish we could but so far we need to go to Gmail so let's do that now and just look at how we could manually write apply this rule sorry not many but how we could write a hard rule in order to sort things so here's my Gmail box right in comparison you see looks a little bit different uh and if wanted to now say okay if certain things are true right it should automatically apply this label the way I would do this I would go up here right and I would say okay let's um add like a new option right i want to say okay if you know um something's true you see already the issue now now I need to figure out a very specific set of hard criteria that should be fulfilled in order to for it to apply this label and this is fairly easy for the emails that I get that I send right whenever someone has a form submission on my website for consulting help I always will reply with the same subject line and the subject line will be your notion support request so I could fairly easy now go ahead right and say okay if if that is the case right I want to create a filter and I'll say okay with these images what I want with messages I want to apply the label and then I could choose now write my um notion support request label that means okay perfect now I've managed to sort of like sort everything that I send out but there's of course a problem the rules part right they need to have a fixed and hard condition which again right it's easy if I send that email but if other people send me messages well there might be very very different uh subject lines right so if you just go back to notion mail we see that we have also in our oops in our inbox sorry just going to get out of here in our inbox or in I think we have this like notion for tech wave right that doesn't have the notion support request in there i could of course try to get more generic i could say okay anything that has notion in there please apply the label there but then I get a whole bunch of notion you know like questions or so that would all not be correct and this is where you know the last step comes in ai and AI right can allow us to to like sort of read our emails and figure out okay based on the context of this message is that something that is in notion spot request right or does it belong anywhere else there already a bunch of like you know email add-ons right that that can try to do this for you but notion main has it built right in and this is like auto label feature right that we are sort of like seeing your whole time but haven't really talked about if I click on auto label you see that notion 8 has like sort of like uh some suggestions right they say well maybe coffee chats and casual ketchup ups that might be something that I want to uh automatically label or any notion related updates and invites also a good idea but I can also just describe the type of email that I want it to label right so for example like actually coffee chat this week right this is actually a good idea so let's just see what happens if I use this AI assistant here I click on coffee chats and casual catchups and then notion AI is now going to think looking through my inbox what might be emails right that in his opinion right uh should fall into this category it will create this label then for me and moment will show me right like what it thinks should fall in there so okay it says okay but here's right coffee this week perfect that is definitely like it and it shows like networking as a label name pretty good right okay we have this like community post yes perfect notion spot guest no that's not right this is not something that should be here so we'll tell it no it should not go in here um but like the actual ebook that should also not go in here right but like this community post and this coffee chat right perfect that should be the case now you see up here right it has like a few details around like the you know the tag that it used uh and I can decide whether it actually should um you know split this from the inbox remember previously should this be hidden in the inbox or should it still show it i generally want to keep everything in my inbox uh so I'm just going to click on save here and now notion AI is going to start automatically applying this label whenever it thinks it is relevant right networking i can also help teach notion AI when to apply this label by hovering over any email right that is actually um one so it could go where is it maybe I don't have anything else here that that really fits well but let's just say here if this wasn't networking email right i would like just press L i could press on networking and then um after I do this one here now to not mess it up but like then we we'll get this little popup right thank you for you know helping notion AI understand what should be networking event and as you keep you know manually applying it to certain emails notion AI will figure out okay this is everywhere where we should put this now of course we can combine this and oops sorry we can combine this with our hard Gmail rule so we could now create a Gmail rule that says okay anything that has the word coffee chat in the uh subject line that should have the tag networking and then I'm going to use my notion AI auto label feature right to catch all the things that don't have coffee chat in there but sort of should fall into the same category and then I can create my own view here on the side to organize it now once we have our AI label created we can also go and refine the prompt right so if we go back to our settings we have this uh you know notion AI option that we haven't really talked about and here you see all the AI labels that we applied and you see I currently have a bunch of them we we go over the action required and process ones in a moment but the most important one for now is a network one month and you see this one is fairly short whereas the other ones that I've wrote they are a bit more likely so for notion support requests right for example my prompt is any email of a lead around my notion business or emails sent from me to leads about this strong signals other words notion support request in the subject line right could of course further refine this but as a starting point quite decent so for networking right we could then now expand this right anything where someone wants to get in touch with me pick my brain like have a chat and so on and so on and I can just do this right click on here edit and then modify um this specific prompt so this can then become your new starting point when it comes to email right you have your rules your sort of hard repeatable fixed criteria to sort it into one of your categories up here right whether this should be on your to-do list you read later or you save and store one you can then use AI sorting to catch all these edge cases right situations where it's like you don't you can't create a soft rules another good example for this would be actually travel right when it comes to travel you can of course set certain rules right maybe something like your flight in the subject line but trying to catch all the emails right from all the different travel providers pretty pretty hard if you book with 17 different airlines adding every single airline to sort of like the from sender list that's pretty annoying instead you can just write you know an AI prom okay anything you know relating to any upcoming travels which is not promotional right another good thing there so you can just have the you know sort of like last minute offers sorted out automatically and then of course at the top you still have your manual option right where you can just press L and apply a label manually for like these one-off things for outliers for things that you have not yet automated or need a more personal touch and this is sort of like your entryway right into workflows in email after this first step right the sorting comes of course the pipeline right and again the cool thing about notion AI is that we don't just need to then after we've created these labels right go ahead and like move tools immediately we can work right here right so my notion support request I'm tracking in here right whether my post is sent in progress new lead right at some point of course I will move it over to my CRM if it reaches a certain stage but for this lightweight here in the beginning this is perfect right so notion help for techwave right if I I can now reply to them right by the way I can do this also with a shortcut where I can just press R and say okay you know great uh you know would love to be uh of help uh here are my rates right yada yada and then I can press send and when I've done this um we can move this up you know to my in progress pipeline and know okay now I'm waiting on them and then slowly work my way through this or another example right of course with our we already looked at this right with our currently reading one or with our priority senders where I get my news setters and can write in here for these two read elements track them by going through these stages step three at this point are three question marks because of course in an ideal world what I would now be able to right is take this email from my email communication tool and add it to notion as my sort of you know everything else so where I can build my CRM where I can build my content pipeline my relay right where I can have a lot more flex flexibility than these simple statuses at this point it's unfortunately not yet possible again by the time you watch this video maybe a change right remember the blog post in the description and we know that the team is already working on this function funality to send emails much better to notion but even though right the step is still missing and we don't have then the full flexibility of just you know bloating email object in notion i think just having step one and step two already in an email client is amazing right if you removed the word notion from this notion mail client and just told me this is an email client right that allows you to automatically sort your inbox and then in your inbox track your work and your progress towards certain goals i would be like yeah hell yeah yeah sign me up for this i love this right of course given that it's notion I would hope and love for it to be able to integrate with the rest of my system that's not there yet that is really unfortunate but I'm already really excited for these first steps and once we have the third step as well right once we can say okay once for example my email right reaches the uh not currently reading but maybe the taking notes step right automatically create an entry in my notes database in notion well that would be the absolute now I know this can be very overwhelming whenever someone hands you a box of Legos right says well build whatever you want question is what should I want right where should I start so I've done my best right to give you a few like sort of starting blocks here and then my you know recommended starting setup so you don't have to stare at this blank page and you know overwhelmed by all the choices i think some great use cases right to use the new rules uh AI sorting and views in notion would be a travel right making sure that all your travel documents automatically categorize in one thing it's also what Apple is trying to do right with the new iPhone app invoices another big one right I get so many invoices randomly in different places and just making sure that they're all in one place in case of pocket to save them which I do most of the time right great use case news is a big one right my this is actually the one Gmail rule that I've had for the last four years and it's just like transformed my inbox is that I say whenever you get an email that contains the word unsubscribe because you say I need to contain it right put it in a separate inbox with a rule that already work amazingly well in 80% of the cases and now I can use AI labels right and extend this rule and say okay if it's you know a newsletter or any other kind of you know like long form read right if someone maybe sends me something to recommend or like you know like case study some of these sort of things all go into one folder job applications both ways case right whether you're the person who's applying to jobs or whether you're someone who's hiring making sure that they automatically get you know added into a certain view and then use statuses to track how you you know go through these cycles perfect networking right the coffee chat example outreach sales client coordination all great you know very communicationheavy practices where being able to sort them is very useful or if you're a student write cost assignments updates anything from uni right that has to be kept in one place i think these are all nine great starting use cases you should for sure find you know one or two out of these uh to get started but besides that right I think there's a general template right the Tara system I was talking about and if you don't know where to start right just build this play around with it for a few weeks and I think this is already sort of like gets you 80% of the way there tara basically comes back to the system that I showed you before right we have our email inbox and we need to figure out what is an action what is read later what is Satan's store or if you have to push it into an acronym with all your life right then it would be this triage right things come into your inbox and you need to make a decision and then you decide is this an action is this to read or is this to archive and with notion mail right it's super simple to set this up I just quickly deleted all the other views right that we built previously and then you'll see sort of my Tara pluses in here I have actions I have read and I have my archive and then below that I have my calendar talk about in a second and my notion support request right after one of the specific workflows that spins out of this but on action I get all my emails right that require me to do something it is created by the fil the label action require have right we look at how the AI assigns a moment and I know everything that's in here I need to do something about it I can then add a status to it right to indicate whether I did something about it and can trickly track okay you know this is in progress right this might be done coffee chat next week but these are all things I haven't done yet I could break it down further with views right and say okay sort of like this is my action like group it maybe by that right or like have like no action open as a subview but this is the perfect starting point and then I have read which is granted completely empty here because on this email address I actually don't receive newsletters so I need to change this but if I would get any right they would show up in here and I could you know same as our idea with previously go now through that and organize things accordingly then I have my archive which are all things based on certain rules of things where I think I should keep right they should not just you know skip the inbox you know like like it's not the archive of Gmail where it's basically one big dump that you never check again but more like these informations of things that you think might be relevant now in terms of setting these up right fairly straightforward we create three labels and we want to create them um as auto labels ideally you can also get started right if you don't use notion AI you can get start just with rules plus manual sorting and that's already a huge step but if you have notion AI might as well use it and then for notion AI I'll add these prompts right there's a there will be a template that you can download in the description and we have all these prompts in there and then for notion AI right you see so my action required prompt is basically anything that requires a response contains a request assigns me a task needs my approval has a deadline or requires me to make a decision right basically well things that require an action for the uh read one right anything that is you know newsletter industry updates blog post sort of like anything yeah that might be there then for archive system right it needs to be archive system you can't use archive as a label because that is already taken by by Gmail as system one but it can use anything else and here I say then right okay now any email containing reference materials receipts confirmation and so on and so on right things I might need access to in the future but they don't require any action now and this is actually now a good example also where we can go in and teach the AI right when I'm in my archive and there because of bunch of things that I don't care what right for example these demark reports I actually don't want them here so I can just like unarchive it right and we see notion AI learned from this email and I can if I do this now a few times right it will start and also removing these and not actually tag them in the future anymore like same with these notion team updates right I don't care about those and so on and so on right can make sure that it only really keeps in things that I care about and I could also fine-tune the prompt if needed and this right is the starting set that I recommend for you go ahead create these three labels in notion mail then create three corresponding views make sure that you set them up right the way we talked about by adding the corresponding filter to say only show this label then choose whether you want a status on them right in my case for actions I want one status right this is my action status so you see also right here in the properties I have my action status here with like done in progress to do and waiting on and then I have for my read one right i have a different status property i have my um reading status oops I actually didn't add it there but we can add now our not action status but our where is it umah from before uh can't find it right now our status maybe maybe I deleted accidentally uh our um status for newsletters and uh then of course my archive and then once you have these three views and want to go beyond right you want to do Tara plus then I would recommend to go into these nine categories that I shared with right and maybe pick one or two of these use cases to expand the Tahara setup at that so in my case I added one that I wasn't actually on the list i think calendar right which just like aggregates all calendar invites so whenever I get something sent just making sure that I don't sometimes I miss meeting invites and they don't pop up in my calendar the right way so I just want to make sure occasionally that I have one view i can just go through it and make sure everything looks correct and then in my case right the client outreach notion support request which has a separate status right this one is my lead status so here we have a different different order right with this done for others in progress and so on and I think if you do this right you have an amazing starting setup for notion mail to really see what all that magic is about now I don't want to claim that this tag setup right is something very magical and new this is just like a big mashup right of like very established themes that have been around for a while of course right Tara the organizational method from Thiago Fom around the knowledge part and then also like just very heavily influenced by GDD right if you haven't read that book definitely go ahead and do this it's amazing right and inbox zero right or this process of going through your inbox right and deciding where should something go right that's basically pure GGD so in other words you could also call this like create a GGD setup in your notion mail because I think notion mail was really built for this and it will help you understand the principles behind you a lot better and then it's time to take this and truly make it your own because that's the beauty of flexible customizable system like this one actually maybe it would be a good point now to quickly ask Andrew right one of the people behind notion mail about his two favorite use cases so I think there are two use cases I am really excited about one is a combination of the views in notion mail so that's how we've separated your sidebar into different components of your inbox one that I use is journalists where you know I'm doing a lot of outreach and communication about the notion mail launch you know we're talking about it to make content you know I'm trying to find people to publicize it to you know hopefully get the word out you know notion AI isn't just good at labeling it it can actually sort it into you know what type of content or what publication you're from and that's really awesome and that hasn't been done before and then with a view I can actually see all the different people or publications I'm communicating with you know let's say PC Mag and The Verge and you know all these great publications and really stay organized and I can create the label and then AI does everything going forward the other is I'm going on a trip to Las Vegas in 3 weeks and in my personal inbox that is not something that an existing label could just do with a simple filter rule i'd have to filter is the email from Southwest or is it from Caesar's Palace is it you know I'd have to really dig in deep and make a complicated filter rule to have that done and with AI it can just type emails related to my trip to Las Vegas and then the system is smart enough to actually just do everything else from there rental cars flights hotels entertainment and everything just gets sorted automatically and that's really special because it's kind of you know actual knowledge about the email and the sender and the contacts that has never been done before and it's like create the label and then forget from there and so I love those um you know I'm going to kind of keep making more ones as I go to different places before we move on now to the next section one last word about pricing well it's probably an important topic i should have maybe covered it earlier but basically notion mail is free 90% of the things that you've seen here right you can do for free everything is available the only thing that will be locked behind the paid plan is notion AI for now right so if you want to be able to use the auto label thing feature and for it to automatically assign these things and then later also autocompose right we'll talk about that in a moment um that is something where you need a general notion plan it's part of that right it's not an extra purchase so if your notion account already has notion enabled you'll be able to use it without any additional purchase but otherwise right even if you don't have that even if you need to rely on rules and the manual labeling right I think this is really really a big game changer for email now that we know how we're going to organize our email let's talk about the writing experience in open mail which is I have to say pretty cool as I mentioned already right we can simply hit C anywhere in our keyboard and then we pop up our little editing pane here and then I can add a recipient by a subject as all usual the cool part is now here in the main editor so when I write a mail you see we have our slash commands so I can you know start with hey you know like hey Matt uh this was great exclamation mark and here's a rundown of what we talked about and now I have access to pretty much all the notion blocks right so if I type slash I can get a heading so you know like uh first section uh I can also use this to insert uh the our to-do list very quickly with you know like one item two items and so on and so on we can have unorder list we can have columns right so many cool things that can make our emails a little prettier uh much more accessible uh and I know this is a small part but personally whenever you know like my formatting in my email get messed up and I need to like work around the you know Apple mail or something like that to like reset the font size these sort of things that's just really annoying so I love that the experience here in you know notion mail is so notion like and with just you know the hit of a you know the backslash uh we get access to all of our usual formatting magic now as I already mentioned we don't have a lot of good integrations between notion mail right and the rest of the notion ecosystem just yet but one is there already and that one is pretty cool so if we type / schedule we get access to uh this scheduling block and if you have notion calendar connected right the first time you do this you get this pop-up if you have it connected you have then the availability option to choose your availability directly here in May so I just went ahead and did this setup right for notion calendar on this other email for the consulting and now I can type / schedule and you see and get my uh little notion calendar pane up here and I can now go ahead right and see okay where where do I want that right like I can just simply drag and drop and say okay here I would have some availability and here uh and here right I can change the duration if I say okay this should actually be 45 minute uh one we have our available blocks right we can also like go ahead into other weeks and then right from there do this and once I close it off right we just get this like nice little scheduling link for the other person when they click on it they get directed to notion of course right I could also go switch now apps right go to notion calendar create my availability there paste it in in here that's what I've been doing so far but this just makes it a little bit easier having it all in one place now Notion wouldn't be Notion without templates and no I'm not talking about the templates right you download from other people to help set up the system initially i'm talking about templates that you can use to streamline your own workflows in notion mail they are called snippets and you can access them either by uh hovering down below here right insert snippet or typing slash and then either the name of snippet or simply snippets right to see all the ones that you have available in your workspace and basically uh snippets work a little bit like more powerful text expanders if you don't know what text expanders I think it's actually one of these tools that every single person should have installed on their machine on their laptop because they are so so useful they just allow you to type something short right to insert a longer piece of information in my case for example what I use this for is I have this dot like if I type dot URL then Y I get my YouTube URL if I type dot URL um uh what is it uh X right i get it for Twitter i have another one for LinkedIn i have also some for my scheduling links for like a lot of general information that I need to often insert in random messages or so um so that's super useful and snippets kind of work like that on steroids right they allow you to inject any kind of text dynamically um into uh your emails um with the usual notion block formatting it's a little bit as if database templates in notion right could be added to any page with just a single command actually pretty cool idea i hope the product team picks that one up in order to create and manage your snippets you can go to your settings so under settings and then snippets you will actually have a bunch of snippets already preloaded right follow-up zoom link schedule reply schedule outreach these are all there by default and then I've added also like my cal and my like a fun little uno one but let's just take a look at how they work right so we can say okay let's create a new one and we can call this um maybe let's say this you know like let's make this a polite note so let's get just our hand right and then uh let's say you know uh this would be like slash no and then you can just say hey uh thanks a lot unfortunately not interested at the moment um best nets right like if you have this kind of no message right maybe or like whatever it is right that you have to write quite often you can uh set up the snippet for that but we can take it one step further rather than just you know this like sort of like unpersonal message we can now use the snippet and personalize it with dynamic data So if I wanted to say well okay let's uh you know like to actually like address him with a name we can go in there we can add our curly um brackets and now you see I have a few options I can for example dynamically insert the first name of the person right this like pulls from the email details so whatever they have set up in the email account it will pull that email yeah so now I say hey person you know thanks a lot not interested already much better than the other version to use it right we would then simply click on save and then go out of here go back to our draft and then type / no right that gives me access to this and now I have here the details in there very quickly right super useful if you have to respond to the same kind of message often let's take a look at another example i want to go on more podcasts this year so I should probably have a response that whenever someone reaches out to me right and says hey you know do you do podcasts i'll have something along the lines of like you know heck yeah would love to come and talk to you so let's uh set this up like just a you know very plain and simple one and then we say okay you know hey uh and then again write our trick with the name uh you know this sounds sounds great would love to join your podcast um do you have any um additional uh you know guest guidance for appearances uh on your podcast uh and so on you know yada yada um thanks uh by okay could be a better message but you get the gist now this isn't bad right but we probably in some messages right we would rather have the actual name of the podcast in there and we probably have to write this a few times now we don't know this ahead of time we don't know what the text is should actually be but in notion mail we can use actually placeholders for this and then when we write the email we can just insert the data once and we'll fill out all these placeholders at once in order to do this we remove podcast here or we can actually Yeah let's remove it for now and now we open our curly brackets but rather than picking one of these options I will just now type podcast and then close it off and then you see we have now this other variable right which for which we of course don't have an automatic information right we don't know what podcast that will be but if I now click on save right and then I go back to my messages right um send let's just read whatever we have here and now I say okay /odcast uh what I can do now is you see I have this pop-up for my variable and saying you know like okay let's call this you know um notion notion unblocked perfect and now wherever we used this variable right it filled out no notion unblocked so in these situations where you have particular lengthy jars where you need to maybe reference you know a specific element a few times what you don't know ahead of time what it would be you can use this to quickly create a simple mail merge right without any additional tools last but certainly not least we can also use AI to help us create better answers so here I have this you know fictional chain of me with someone else who's excited about buying some notion marks from a fictional company well notion marks that produces really really cool themed notion marks uh so when we're in here right we can then go to reply and auto reply i can simply hit R right we don't have to go to the actual reply button i can say you know like hey Jamie and now if I don't know what to reply to this right I could now ask Yeah so I can simply type um our space at the beginning of it right same shortcut as with um uh notion and I can now say well okay we can do something simple uh you know please uh draft um excited uh excited excited reply to this uh email chain mentioning that I have to look up our ordering process and the cool thing about NAI this thing is right it has a context of that email thread so rather than you know me having to give it all the context in my prompt it knows that we're talking about this Kban King Mark right uh we know he knows what we had like back and forth and then I canert insert that right without any too much prompting that's one thing uh and the other thing is that rather than you know doing this uh what we can do is we can actually go ahead and we can say um all right um I have this documentation I have it in notion so let's write this based on this so I can say now okay um please uh explain to Jamie our ordering process based on and then I type add right and then I have the option to pull up whatever you know um uh ocean and notion page I have here maybe our customer success and operations right maybe this maybe here um you know um you know uh product um brief um and now it will read this page right read the email chain and then answer that email I think that's a pretty cool implementation right contextual AI to help us write things faster it won't be the reason why why you switch to not mail but in particular if you have to answer the same questions a lot but if you work in you know this customer success kind of role or any else where you have to you know sort of reference documentation often it's a good starting point so you don't have to switch again context that often now before we move on I have a quick favor to ask if you found this helpful so far please consider subscribing to my channel and to my newsletter there are already more than 30,000 notion fans on it pretty insane in my notion news that I share more tips and strategies free notion templates and a behind-the-scenes look as I'm building out Europe's number one notion consultancy you'll find the link for it down in the description but first let's get back to Notion M now let's talk keyboard shortcuts i'm a sucker for some good keyboard shortcuts anything pretty much right that speeds up my work so I'm really really excited that they have a ton of them in here you can basically think of them like all the you know Google Mail shortcuts work then a ton of the superhuman shortcuts work and then we have a bunch of extra shortcuts layered on top just for good measure now for example right I can simply rather than like going with my mouse to click on an email I can just use you know my um arrow keys to navigate through the inbox and then if I want to reply to something right we already talked about right I simply hit R and it opens up that email and I can immediately message that and if I want to send that email right again we can hit shift enter to uh do that and then we just jump to our next thread we actually can do this in our settings and we can say in our settings okay what should happen if we uh you know end the conversation with one of these we can hit escape to close this one and then we're off to the race again see again just as a reminder right to create a new email uh if we want to and then escape again to close that down now if we are over an email we can do the same by the way if we just hover over it right we don't need to select it with our um our keyboard if I just hover over this email and write coffee chat this week and I I hit R then I will start replying to this coffee chat request um here which would be a great use right of my scheduling feature link in notion what we can do as well is if we hover over one of these emails right we can simply hit L uh and that opens our label options right so now I can again write could either navigate through here or I can simply say okay this should actually you know be a notion support request and then if you do this remember right you're teaching notion AI at the same time where when it should apply these labels um so be a bit careful right not to apply the wrong label to the wrong email the other two most relevant shortcuts will be E and U right if you hover over anything and hit E you're going to archive this right this goes to your Gmail archive right not to um your you know the the archive label that's a different one uh and if you want to make something unread again right you hover over it and hit UU right of now these two emails are back in my queue these are pretty much the most important shortcuts in my opinion right just to reiterate C to create a new draft right of create a new email r to reply shift enter to quickly reply to something escape to go back to your inbox and then E to archive and U to unread plus L to assign a label without ever you know having to click into this actual label section and then of course the shortcut to rule them all command K if you've been around a block right recently on over the last years with any type of productivity tool you know that command K pretty much always opens this like bit context menu that allows you to do a whole bunch of things and will always teach you about you know the actual like more uh dedicated keyboard shortcuts so here right we now learn okay inbox compos all right all nice but then navigation ones might be interesting so we see okay we can actually jump to the different sections of my uh you know mail site by hitting first G and then one of the other letters so if I hit G and then T we go to send uh reminders are H and then D right drafts G and D so let's just try this right let's uh do go out of here hit G and T on my keyboard and there we are we are in set so pretty neat right that you learn like through these like different actions what you can do we can also go further right and figure out like other options right open the settings and of course we can also use uh see this option right to see all our shortcuts right so if I click here I get now an overview over pretty much anything everything right that I can do with shortcuts in notion mail so if you know want to have a deep dive about that uh then I would recommend to check that out right and see okay how how does that look like for example reply all out right that's that's another one that can be quite useful right hitting A um rather than uh the normal R to make sure everyone is still CCD in this message while we talk about shortcuts and features of power users we also have this context bar right that you've probably already noticed that pops up here whenever I hover over an email and we have a bunch of nice option where we can start an email we can also like archive trash it we can mark it as red or unread and we can set a reminder right so if we want to make sure that you know if if we don't reply to this or if so no one else has replied to it where we can have um a few options here and then we can say okay I want you to you know like ping me with this again that I have a look at it so far so good the cool thing is though that this is customizable so the last thing rather we didn't really talk about in the settings for different views is if you go to our view you see also hover actions so you can actually say well usually I don't care about most of these right I figured out I I learned right from this video how to archive something and I learned how to trash something and I know also how to read and unrit so I don't need these right what I do want is I might want a start for like a specific label right and I want the remind feature but now I can also pick something else right so I can for example say I always have to apply a very specific label right and I don't want to go through the motions so we're going to go here and say add specific label and then we can say okay the label that I want to apply right is for example maybe my uh motion support request right that's the most simple one that should always be We can also then choose the the icon right for this quick action and if we have then anything right where we say actually we want to archive or delete this right or you see this the first thing that like more automations coming directly to not made really really cool um but yeah so for now let's leave it at this right we have now added our specific label so now if I hover over something we see this label option right and I can with one click apply notion squad request or I can remove it right it's already applied so it also is smart and contextual and allows me to toggle labels on or off of the hover actions that's probably the one that I'm most excited about the other one that's quite useful is the unsubscribe one right so if you have a lot of new cells and you need to clean them out then you could go onto your you know your read view right you probably don't want this on on your in the inbox view but on your read view I could now go in and say okay here in my hover actions what I really really care about right is the unsubscribe one and then maybe uh um you know like uh read unread uh to be able to say okay I actually read this news i still want to have a look at it so right being able to contextualize your actions in the app like this for the specific use I think is also a really cool touch i can't wait for a few more options here uh but I think this is already a really really cool start so much about Notion Mail now I'd love to hear from you what do you think of Notion Mail are you going to make the switch or do you just want to binge more Notion content well in that case I've got you covered here's my list of 117 must know Notion tips in 2025 just click here and I will see you in a few seconds