Year-to-Date (YTD) Totals in Finance

Overview

• YTD totals are crucial for analysis and reporting in finance.
• This presentation covers:
  • Calculating YTD totals for calendar and financial years.
  • Using formulas in Excel to compute these totals.

Calculating YTD Totals

Calendar Year (January to December)

1. Monthly Registrations Example
   • Objective: Calculate total registrations YTD.
   • Formula used:
     • IF(MONTH(cell) = 1, value, SUM(previous cell, this cell))
   • Explanation:
     • When the month is January (1), the total is just the January value.
     • For other months, add the current month's value to the previous total.
   • Drag Down:
     • As you drag the formula down, it updates the total correctly.

Financial Year (Starting from April)

1. Adjusting the Formula for April Start
   • Formula:
     • IF(MONTH(cell) = 4, value, SUM(previous cell, this cell))
   • Explanation:
     • When the month is April (4), the total resets to April's value.
     • For other months, it adds the registrations like before.

Using Tables for YTD Calculations

1. Challenges with Table Format
   • Tables use relative structural references which complicate formula structure.
   • YTD Formula for Table:
     • IF(MONTH(ADDRESS) = 1, registrations, SUM(OFFSET))
   • Offset Function:
     • Used to reference the cell one row above and one column to the side: OFFSET(registrations, -1, 1).
   • Functionality:
     • This formula resets in January and calculates accurately for all months.

Considerations for Using the OFFSET Formula

• Volatile Formula:
  • OFFSET recalculates whenever changes occur in the workbook.
  • Can slow down large workbooks, so use with caution.
  • For small data sets, impact is minimal.

Conclusion

• Feedback and personal experiences with YTD calculations in Excel are encouraged.
• Recommended additional content: "3 Essential Date Formulas for Finance Professionals" video.