Lecture Notes: Google Gemini for Workspace

Introduction

• Google Gemini for Workspace has received a significant update.
• It automates repetitive tasks, similar to Google Agent Space.
• Example scenario: Receiving an email from Mac Studios and retrieving client history easily.

Features and Capabilities

Customer History Gem

• Allows retrieval of all client-related information across Workspace apps.
• Information includes emails, meeting notes, documents, etc.
• Easy to create with no coding using "Workspace ads" feature.

Weekly Follow-up Bot

• Automates weekly email follow-ups with prospects.
• Scans Gmail for non-responsive prospects and drafts follow-up emails.
• Process involves typing a command, generating a draft, and exporting it to Gmail.

Post-Meeting Task Bot

• Automates tasks post-meeting, generating notes and assigning tasks.
• Integration with Google Tasks and Calendar for task management.
• Includes follow-up emails with meeting summaries and required actions.

Building Bots

Activation

• Ensure Workspace apps are enabled in Gemini via Google Admin.
• Enable "Workspace apps in beta".

Creating a Gem

• Use "Explore gems" and "Add a new gem" to create bots.
• Provide commands and actions in the instruction set.
• Link to Workspace apps with the "@" symbol.

Instruction Examples

• Customer History Gem: Command includes client name to search all relevant documents.
• Weekly Follow-ups: Typing "follow-ups" scans Gmail for email prospects.
• Post-Meeting Tasks: Use "tasks" command to find and summarize meeting notes.

App Integration Capabilities

Google Tasks

• Add, edit, complete, and delete tasks.
• Automate task creation from documents or emails.

Google Calendar

• Add, find, edit, and cancel events.
• Cannot manage guests or auto-generate meeting links.

Gmail

• Draft emails and find email addresses.
• Export drafts to Gmail for sending.

Google Keep

• Create notes and lists, find information.
• Limited editing and no deletion capabilities.

Google Docs

• Export Gemini answers as documents.
• Find and extract document information.

Google Drive & Workspace

• Retrieve information from multiple apps simultaneously.
• Workspace allows email lookups.

Limitations and Potential

• Current app functionalities are limited.
• Significant potential for automation and efficiency.
• Example applications include client information management and task automation.

Conclusion

• Google Gemini's update provides powerful automation tools.
• Workspace apps enrich functionality and simplify workflows.
• Encourages users to explore new features and integrations.

Additional Information

• The video also promotes "Go Login" for secure browsing.
• Mention of personal updates and future content plans.