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Guide to Creating Employer Account

Aug 22, 2024

Creating an Employer Account on the Apprenticeship Service

Overview

  • The Apprenticeship Service is essential for employers looking to take on an apprentice and access apprenticeship funding in England.
  • A gov.uk One login account is required to access the Apprenticeship Service.

Requirements

  • Valid Email Address
  • Mobile Phone Number

Five Steps to Create an Employer Account

  1. Add User Details

    • Sign in or create a gov.uk One login account.
    • Enter your email (preferably a company email).
    • Receive a six-digit security code via email and enter it.
    • Create a password, ensuring both entries match.
    • Choose security options (text message or authenticator app).

  2. Add Organization and PAYE Scheme

    • Choose how much your organizationā€™s annual pay bill is:
      • Over Ā£3 Million: Use the Government Gateway login.
      • Less than Ā£3 Million: Two options - Government Gateway or Accounts Office Reference Number.
        • If using Accounts Office Reference Number, this confirms that your organization does not pay the apprenticeship levy.

  3. Set Account Name

    • Confirm or change the employer account name to make it recognizable for training providers.
    • Confirm the new account name if changed.

  4. Accept Employer Agreement

    • Read and accept the legal agreement between the Department of Education and your organization.
    • If not authorized to accept on behalf of your organization, you can skip this step (limited functionality).

  5. Add Training Provider (Optional)

    • Choose to add a training provider you wish to work with.
    • Search for the training provider by name or UK Provider Reference Number (UKPRN).
    • Confirm their addition and set permissions for them to perform tasks on your behalf:
      • Add apprentice details.
      • Reserve funds.
      • Recruit apprentices.

Final Steps

  • Confirmation of completed tasks will be displayed.
  • The user can add more users from their organization and manage access levels, additional PAYE schemes, and connected companies.
  • It is recommended to add more than one user for better management of the account.

Summary

  • The creation of an employer account involves five main tasks: adding user details, organization and PAYE scheme, setting account name, accepting the employer agreement, and optionally adding a training provider.
  • Additional support videos are available for further guidance on using the Apprenticeship Service.

Full transcript