chat GPT is really good at sounding like your best friend i got so much more done thanks to Gemini because it's built into the apps that I'm using every single day and there's plenty of new AI features that nobody has been paying attention to that are freaking amazing and in this video I'm going to show you exact workflows and exact prompts that you can copy to get more done thanks to AI everyday if you don't know me my name is Gail Breton and I'm one of the co-founders of Authority Hacker and System Stack and we help companies learn and leverage AI and automation to get more done every day but for now let's get started now we're starting in Google Meet because I know a lot of you guys are already using AI note-taking tools that allow you to essentially just get the cliff notes of whatever happened in your calls but a lot of people are paying for it they're using tools like Auto.AI and this costs 17 bucks per month if you pay monthly or 30 if you're in a team it's literally like half the price of Google Workspace and Google Workspace Gemini Noteaker that you can find on the top right of your screen here and you just click on the start taking note button is actually really good i'm going to show you an example in a second and I'll make the argument it's more useful than these tools like auto.ai because you'll be able to use the context of your call including everything you've said the entire transcript for AI uses later i had this real call with a real potential client the other day and Gemini just took all the notes for me and if I open it you can see I have a summary i have all the detail of what was discussed and then the next steps including a full transcript on the second tab but the point is nobody really reads these things however inside Gmail or any other Google app I can use the context of the transcript of the call and the notes taken by Gemini to compose emails to documents etc so a real example would be that Mark wasn't on this call with Zafir is here so I could just compose an email say that I want to write to Mark open the Gemini chat on the right select my email replies chatbot that I've already configured to write like me and I'll show you how to do that in a minute and then I can just paste my prompt here which is very short and easy draft a short and sweet email to Mark explaining what happened and what's next for this client and then I'm going to tag the actual meeting transcript so I'm going to say at Zafiris i'm going to press enter and enter again and Gemini is going to take the entire context of the call and write me a short email saying "Hey Mark quick update zafiris he was looking into his scraping architecture information but I pushed for API access blah blah blah blah blah blah." And I can just click on insert and then I can just add my subject line and send it to Mark and just like that I can keep anyone I want updated based on my meeting notes without having to write any complex prompt because Gemini has the entire context of everything now when you read your emails you can also ask Gmail to actually summarize your emails here by just clicking the button and you'll see they'll be summarized here but also you have the quick reply thing with AI which is really handy so for example this person is asking for guest personal site which I get about 50 a day they're really annoying so I could be like clicking here help me write option that I could click on and then I'm going to say tell them no and create and Gemini is going to make a polite answer much more polite than I would have and could insert at send and that's how AI can help me just essentially get rid of useless emails now one more thing that you can do is using this chat on the right by clicking the little star on the top you can actually ask questions about your overall inbox and potentially important things that you have missed so for example I can ask what are emails I should urgently reply to right now it's going to scan my inbox find some emails potentially need to reply to so you can see I got an email from SCM Rush and I got some guest post definitely not very important but there is some that could be interesting and I can actually see the emails here click on them and actually just go and check them right away so that's really handy if your inbox is getting flooded with a lot of emails ai can help you find the ones that are actually useful but it's not just Gmail that got a big blow up actually Google Sheets is one of those that most people are ignoring that's super powerful so actually here is a spreadsheet that I should probably not share with a bunch of our affiliate commissions over time and how much money we've made from each affiliate program i'm not going to scroll through because I don't want to give away all the data but it's a bit annoying to go through all that data and analyze it yourself so now I can click on the little Gemini star on top and I can ask questions about my data just in natural language when I can say so for example I can ask what affiliate programs are declining the fastest right now and what it's going to do is it's actually going to run some proper analysis and run some formulas and do some reasoning actually so you get a good model here and it's telling me exactly which affiliate programs are decreasing the most now which is flying press sharell SCM rush p matters WP rocket which is a lot faster faster than actually having to go through all of this or even res resorting the spreadsheet or anything like that but you can also ask Gemini to visualize the data for you so I can ask to make me a graph of revenue per affiliate program of all time and you can see that it just made me that graph and if I wanted I could actually just insert it so I could click here it would make me a new tab and you can see some of these i'm not going to give you exactly which ones but you can see some of them but I can actually visualize all that data for me if I want to which is really really handy but wait there is more let's go back to our previous tab you can see that we have a category that's WordPress funnels etc and that's something that we had to do manually because AI didn't exist when we started this spreadsheet it's pretty old but now I can actually use the new AI function to have AI automatically categorize companies for me so that I can create chunks and see which categories make me the most money so let me show you how this works i can just press equal and then I can type AI and then I open a parenthesis then I write my prompt in quote so I'll say categorize this company in one of the following categories only output category categories to choose from WordPress affiliate funnels SEO MISK and then I just close my quotes I press comma and then I select the company name so I'm going to select the first one here which is A2 hosting and I'm going to close my parenthesis and now you can see I have this little hover thing i can click on it and click generate and insert so you can see it came up with affiliate which I don't fully agree with but let's assume it did a good job the point is then you can take this and just drag it down and then categorize every single company if you want so you can see I have this little hover thing and I'm going to click on refresh and insert and you can see that now it's actually trying to categorize all these companies and it's not too bad it's not perfect for smaller companies I guess it might struggle a bit but the point is you can have AI mass process data for free for you in Google Sheet right now but wait there is more because this was AI filling data but you could have AI write formulas for you so that it calculates things properly if you click on the little star here you can actually let's reset the chat and you can ask it about a formula that you want to do so I have this prompt here that says create a formula that finds the name column A of the highest earning program column B and if I press enter Gemini actually understands in Google Sheets and is going to write a formula for me and so you can see a formula I could not write myself but I can just click on the insert button click close and you can see it came up with the name of the effect program that supposedly made us the most money we are rich so you can see AI can really do a lot for you inside spreadsheet but I know a lot of you are probably using Google Docs more often so let me show you some really cool tricks that you can do inside Google Docs with Gemini now so let's open a new document and if you click on file and then new you will see you have this new help me create and let's go back to a real life situation here let's imagine I had a call with my client and I need to prepare a proposal for them it's pretty annoying to prepare proposals it can take time so we're going to have AI prepare the proposal for us and then we're just going to put the final touches on it what I'm going to do is I'm going to click on file then new then help me create and here you see you can essentially prompt AI to build a document that you want but where it gets really powerful is that you can reference other documents to help you create the document that you want so the prompt says let's write a proposal for Doug based on and then here I'm going to press at and I'm going to search for my call with Doug and I'm going to select it and now the AI is going to have the context of the transcript of the call that I had with Doug talking about the project that he wants to work with us on then I wrote the prompt saying the tone of this the proposal should match G's tone in the call which is going to be inside the document we will do the following one research technical implementation to document the process and estimate the cost and present it to him three build upon his approval and four offer 30-day maintenance in case anything breaks and a total will be $6,000 remind him of the value of the process for his business and the direct CTA is to respond to this email and we'll draft a scope of work contract and if you just click on the create button AI should take everything that we gave it which is the context of the call the prompt but also my tone of voice and everything and you can see in just a few seconds we now have a proposal that is written for us that takes a lot of the details from the call explaining exactly what he wants so he talks about NA10 and HTTP calls etc like stuff that we talked about on the call and what you can do is just have the finishing touches so for example I think this is a little bit long so we could just highlight this i could click on refine and I could just say shorten and now I can click on replace and now you can see the intro is a little bit shorter you can see that the AI also followed the prompt explaining exactly what we're going to do with the exact steps I gave it it told it reminds him of the value it's a bit long maybe so again I could probably shorten this yep perfect except there's a few extra bullets but that's fine it's easy to fix and it gave the right price as well now what if I want to add an extra section here do I need to actually write it no not really all I can do is I can click on my Gemini on the right and again I could pick one of the gems that I have already i'm just going to pick my email replies one here because I don't have one for proposals but I would probably make one and I say add a section that explains that the payment should be half up front and half on delivery only write that section but what I can do is I can refer back again to essentially the transcript of the call so AI has all the context that it needs so I'm going to say at Doug find the call again and in principle AI should be writing a section that I can directly add so permanent terms 50% up from payment is required to initiate the project the remaining 50% will be due upon successful completion and then what I can do is I can go wherever I want to go in document so maybe after investment here and I press insert and you will see that this section has now been added and you will see that now I've created my proposal now if I don't like this image on top I can also reprompt that so I can click generate image and maybe I'll say something about newsletter because that's what he wanted to some help with now I pick a style let's say sketch and now you can see we have a bit of a newsletter graphic for example that I can put here if I want to position it and that maybe like this and that's it i have my beautiful proposal that I can send to my client and it didn't take me any work really one more thing that is not necessarily very useful for proposals in this case but that you might want to know about Google Docs is if you go back to the initial window of the chat you have this summary of content that gives you a summary of what happened but you can insert that inside your document and this block is going to automatically update as the document gets updated which can be very handy for very big document and did you notice one thing since the beginning of this video we've been using Gemini but we haven't even opened the Gemini app yet you can do a bunch of stuff with it and I think now it's time to finally open it and show you some really cool tricks that you can do with it let me actually switch to the Flash model initially because I want to show you some quick stuff and I like the Flash model because it's fast it's the equivalent of 40 on GPT so I know a lot of people are teaching you how to build fancy AI agents to add calendar invites thanks to N810 and spend days and days doing this but did you know that if you use Gemini you can just add calendar and say add a planning meeting with Mark at 8:00 p.m and because this is Gemini and is connected to your Google environment it's created that meeting and I can just click on it and edit it in my calendar if I want to and this works with pretty much every Google app if you type at you will see that you have Google calendar Google Keep Google Task Gmail Google Docs Google Drive and everything in workspace and this is particularly handy for the next trick I'm going to show you if I open Gemini 2.5 Pro because I want a bit of a smarter model here and I add Gmail I can ask it to read my recent email replies and prepare a comprehensive prompt to teach an AI agent to write like me include examples and follow prompt engineering best practices and if I press enter because Gemini is connected to Gmail it can go in my inbox it can read my emails and that prompt is going to be used inside a custom gem that we can call inside Gmail to write replies for us so you can see my prompt is coming back and you have a decent guide with a bunch of examples now you'll be asking like where do these examples come from let's let it finish to reply but you will see for example that the examples are actually links to my real emails you see all the sources that it actually used and so that's a pretty personal guide here so what I'm going to do is I'm going to cut this prompt and we're going to go in the sidebar and we're going to go into explore gems and here we're going to create a new gem and here we're just going to paste that prompt and we're going to call it email replier you don't need to do anything else you can click save and now the gem has been created now you could chat with it from the chatbot but that's not very handy what's very handy is to go back to Gmail open an email that you have that you need to reply to click on the Gemini icon go into gems and find the gem that you just created and now I can say reply to this email and say "I can't come." But the thing is this is not just Gemini writing it's Gemini trained on my style and you can see that the reply is like short and sweet the same way I would write thank you so much for the invite spotlight unfortunately I won't be able to make it this year best girl and then I could just click reply insert and then send and that's really showing you the power of this ecosystem now I also really like the Gemini app to like plan content and big projects before I actually get started and I'm going to show you how I do that as well let's imagine that we're planning a podcast on cloud code and v coding because I've been spending way too much time using cloud code right now it's literally walking on my laptop next to me so what we're going to do is we're going to first launch a deep search be like I want to create a podcast on code find me advanced tips and tricks for it i'm going to let Gemini go and research a bunch of that stuff and meanwhile I'm going to show you how to do some advanced brainstorming okay the research plan came back and I clicked on start research and now Gemini is working so we can start a new chat again and this time I'm going to use the canvas and I'm going to show you i'm going to put a bit of a bigger prompt inside Gemini here and this job is really to one poke holes into the things that I want to talk about in the podcast so I can just like blab and talk and it's going to organize our chat into tidy notes on the right that it's going to update as we chat so I'm going to press enter so you will see exactly how this works so you can see it's reasoning it's a reasoning model jamite 2.5 Pro is not super fast but it's super smart and usually the waiting time is worth it so you can see that I told it that I want to make that podcast on VIP coding and it's going to poke back against me and it's telling me what the listener might feel when they actually see the episode so they're like "Oh you and I know VIP coding but as a brand new listener who saw the title my first thought are am I smart enough for this episode is this some highle developer talk that's going to go over my head?" And then it challenges me it says "How can we restructure the very beginning of the episode to lead with a jaw-dropping story?" And within 60 seconds the listeners know exactly what's in it for them and then I would just reply like I would reply to someone I'm talking Mark for example so the story is really the fact that I'm not a developer i don't know how to code i'm pretty technical but I don't know how to code and I was able to build an app that I paid $12,000 for in three days and it's live on the internet and people can use it and it's working and really I think I want to highlight the paradigm shift on the fact that people can now build things on the internet unlike maybe even a year ago because AI is so good right now and so like my transcript would go through to Gemini and what Gemini is going to do is it going to understand what I said update the structure on the right and then eventually push back on me again and be like okay that works but maybe this doesn't work how do we perform a deeper dive into a segment that crushes the self-doubt what is the very first most concrete least intimidating step a complete beginner could take to experience the magic themselves well I think the first step they could take is actually using the Gemini app and the canvas function you can describe an idea that you have for a very simple tool and it will build it for you and what's really cool is the Gemini canvas app allows you to connect it to actual AI API so you can build a small AI app just by describing it and it requires not even seeing the code so I think that's the first step people could take and then Gemini again is going to update the canvas on the right with some elements that are interesting from what I said and that's a really easy way to get ideas out of you if you're not really good at note takingaking or organizing your ideas and I think for a lot of you guys before you jump into something that's a really cool way to use the chatbot for that now before we wrap up this video I want to show you one more really cool trick that works again with Google Workspace so I'm going to go and use notebook LM this time and I'm going to be using notebook LM in a way you don't think about it so I'm going to create a new notebook and here what I'm going to do is you can bring Google Doc and remember that Gemini did all these call transcripts for us right so I'm going to go and find a bunch of sales calls transcripts so I'm going to type Gemini hopefully I can find a few so I think this one is a sales yeah this is also I think this is also Let's take these four only so now I have four sales calls transcript inside my Gemini inside my notebook LM and what I can do is I can go in the settings here and I can change how it behaves and what it tells me basically so I'm going to click on the custom here and I'm going to paste my prompt here that says act as an expert sales coach analyze this call transcript synthesize the patterns across all calls to find what helps and hurts the close rate give feedback on two list recurring strengths and key improvements for every point you make you must back it up with specific direct quotes from the call and I'm going to make it longer and such so that it can take its time and then I can click save and I can say analyze these calls and tell me how to close better and I'm just going to send it and essentially it's going to have the context of all these calls it's going to act as a sales coach it should tell me what I'm doing good and what I'm not doing so well so you will know if you ever go on a sales call with me what you can expect and you can see the answer is now coming in recurring strength proactive program identification demonstrating expertise bl that's real cause as well so it's quite interesting to read but key improvements key improvements so we can see like proactive pre-flight research for deeper tailoring so basically research your leads more okay and I give you some quotes like what I said for example earlier clarity on pricing frameworks for initial engagement again yeah we're not very clear on stronger differentiation against alternatives okay makes sense i manage the scope time of expectation and initial discovery okay and yeah that's pretty much it and what I can do as I get more calls done I can bring them in and I can ask what I'm improving or not improving and I can even generate a podcast about my sales calls if I want to but I have a creative way to use Notebook LM to analyze you and to help you be better so I hope you enjoyed this video this was how I use Google Workspace to get a bunch of stuff done there are other tools like on Slides and on Vids as well etc but I don't really use them so I didn't want to talk about them but honestly Google Workspace is a powerhouse now if you actually learn how to use these tools and I would argue because it's built into Sheets into Docs into Gmail etc it's actually more useful than chat GPT because it prevents from context switching and having to switch tab and having to switch app which is really distracting when you're trying to get work done so I hope this helped you be more productive don't forget to subscribe and I'll see you in the next