Boosting Productivity with Reminders App

Oct 16, 2024

Lecture on Pro Tips for Apple's Reminders App

Introduction

  • Speaker: Dylan Stewart, the Mac Whisperer
  • Focus: Seven pro tips to enhance productivity using Apple’s Reminders app

Tip 1: Organization

Pin Lists

  • Pin frequently used lists for quick access
  • Pre-selected lists: All, Flags, Today, Scheduled, Completed
  • Hide unnecessary lists by right-clicking (e.g., All, Completed)

Collections

  • Group related lists (e.g., family-related lists)
  • Select and drag lists into a group to create a collection
  • Name and hide collections for a cleaner interface

Tip 2: Subtasks

  • Subtasks help organize tasks under a main task
  • Ways to create subtasks:
    • Drag a task onto a main task
    • Right-click and choose ‘Indent Reminder’
    • Swipe from left to right
  • Close subtasks list to get a task count

Tip 3: Repeating Reminders

  • Schedule reminders that reoccur (e.g., bills, medication)
  • Avoid cluttering calendar with repeating tasks
  • Set up repeating reminders:
    • Double click on a reminder to open 'Get Info'
    • Set a date and choose from repeating options (daily, weekly, monthly, etc.)

Tip 4: Columns

  • Organize lists with columns instead of separate lists
  • Useful for dynamic lists like packing or event planning
  • Create columns via View menu for specific categories

Tip 5: Sharing and Collaborating

  • Share lists for joint projects (e.g., honey-do, movies list)
  • Methods to share:
    • Click share icon or use email/messages
  • Assign tasks to specific people on shared lists

Tip 6: Hashtags

  • Use hashtags for easier searchability within reminders
  • Ensure hashtags are simple and concise
  • Combine hashtags for refined search
  • Create and manage hashtags through right-click or 'Add Tags' in info section

Tip 7: Smart Lists

  • Automate list creation based on hashtags
  • Combine hashtags to create a smart list
  • Simplifies tracking of tagged reminders

MacWhisperer Power Tip: Templates

  • Create templates for recurring lists (e.g., packing lists, YouTube workflow)
  • Save lists as templates for future use
  • Recreate lists easily from templates

Conclusion

  • These tips aim to enhance productivity with Apple’s Reminders
  • Encourages engaging with Apple products to maximize efficiency

Note: Always ensure using the latest software versions to access all features. Share insights and feedback in comments if any questions arise.