Notes on SAP SuccessFactors Time Management

for [Music] [Music] uh I don't know it's slow actually [Music] what's going on okay so as I said there are only two things two transactions that you need to go to time of structures time of calendars time of structures is the only place where we configure so there's only one transaction for all time stuff all the creation of time you do it in time of structures so whereas calendars is used for a different purpose like it's like calendars for acrs or perioded processings like yearend account closing so you need to run calendars every month or every pay period sorry not pay period every period right so what we use calendars for whereas all the configuration will be done in time of structures so I just read um sometime back there is some big changes to uh work schedules let's see what they are so we got holidays in the first place you can link everything to a country or you can make it country independent as well okay let's say for example I just select so let's say this is United stets [Music] this okay so just create a holiday so this is very simple straightforward stuff so just go create a holiday here and create new section okay once you create a holiday have to go to holiday calendars likewise you have to create all holidays whatever holidays that you have King's Day Independence Day whatever day Martin Luther King day all the holidays at a time no I cannot you can import you can import everything within success factors so you got holiday calendar so this is where you kind of map both of them so this is um newcore July [Music] uncore calendar okay and this is for United States so am just putting to make sure it's all fine okay so this is not for July okay don't take July for me I'm creating it today that's it don't think I'll have a calendar every month it's not so you go to January you take January first it's a full day holiday half day or whatever you would like to choose so this is New Year Eve right so this is the one that we just created [Music] sorry yes so you can say it's a full day holiday or a half day holiday not mention the holiday we will mention in the calendar this year it could be a half day holiday next year it could be a full day holiday so likewise and remember you need to create holiday every year it's not going to uh be like Auto rolled out you can't roll it so it's like uh you select it manually and that's a that's a standard process even in sap did you guys think so every year during the yearend process what we do is we create a holiday calendar we don't create it for next five years right that never happens we never have the same holidays every year it's going to change so that's why um maybe they thought doesn't matter we can simply choose it so that's why you've got your um holidays um so July 4th Independence Day Independence Day so likewise you choose whatever you want [Music] and okay likewise keep adding all your holidays sorry already like how you created a new year so there could be hundreds of other things that are created [Music] so so someone wants a holiday for Valentine's Day as well so not bad so maybe someone like G might have created [Music] okay so forar converted as who I don't know who created it of course I mean if it is not created MDF has an advantage where you can simply create it from here as directly you don't need to go back to holidays and create anything it can actually come from time profile go to the top time profile create so time types go create go to time type you go to time account you can create there likewise you can go do the reverse approach as well within MDF so that's um an advantage so I just created a holiday calendar you add add holidays this a simple stuff so that's why just uh put it this way so you see holidays with full days and half days doesn't make sense to give full day holid so let's make it half day okay so we'll give a half day holid and full this holiday here then we go to uh work schedules so then in work schedules now we got something called as work schedule model you see all we got a simple module simple model the actual standard success factors uh but now this is something that changed so there's like a period work schedules that we have the concept of period work schedules and everything have come up here previously this was not there so for that uh if you need to know how it works so you have to go to work schedule day model so here you can say how many hours that you have per day okay so like say for example I can say that as um 10 hours a day yes dily work schedule you can say previously was not available these people are again as I said they're saping it instead of leaving success factors the way it was they're kind of uh making it another sap system so previously it was very simple I'll show you how it used to work and it works quite efficiently also it's just that you have a week select it and it repats after that you want to put two weeks put two weeks and it repeats after that three weeks repeats after that so this is and you need to select your hours so here we say 10 hours what's going on this is not working is not working [Music] can also create actually but morally is something yes you canot because there you just select I'll show you it should be I think you can create it because anything in MDF can be created directly on stream this is not I have can I that sorry who's that this is as Ash yes I think you can create it um depends on the model as I said so when we go to work schedule previously we had uh what happened sorry charging I think it's okay it's sufficient so 48 minutes I think it's good so uh we go the model so you see how you got a simple module simple model period model schedule model so we go to simple first so simple um you see there as I said they sap feing it what you want to say all these values are new previously was not there what we had was day one let's say 8 hours okay so this was like this previously this also changed so eight eight simple this is a simple model okay so they have kind of screwed the screen by putting a lot of data otherwise what we had before is um simple work schedule and then you select the days and everything it just used to work fine absolutely first is Monday second is U Tuesday by default okay so let's I select it this is eight 6 Z 7 Z so this how we used to define previously as I said uh this is basic time piece that was available now they're trying to make it a bit more complex by giving you more options to Define RS and everything here also if you look at it they bringing you average hours per day average hour per week so this for sap this for sap literally sap they want to send data from success factors to SCP that's why they brought here this is especially for those folks who wants to have it integrated back to the re system otherwise it's not so now when I go to [Music] um standard man external code index name name of this work schedule and code of the [Music] work sorry come back and do you think they can come back and say no don't do this no I don't think so it's it's like more functionality avable customer can't complain they bringing more functionality if you don't want to use it don't use it you still have the basic stuff as is thing is it's responsible to the consultant to make sure he knows what he's doing so from a customer perspective I don't think how usually they think on how it's done rather than what can be done is what they can think about now there's a simple stuff which was previous case now you see more all stuff periodic models so here you need to select a day category it's a day model okay so in a day model what you can do is you need to assign your day [Music] model just need we just assign so day one we can assign a day model that means you're giving your daily work schedule here okay so this one if you go and click it shows you how much is a time that you're going to work per day how is it different how is it different is the point and I don't I never used it for a customer till now [Music] so so this is Con just a question when you are doing this uh is there any break you can put there any break day like you are working 10 hours or anything anything there is a break for 1 hour or half an hour anything there break that's what I said no I don't see it I mean usually we don't have it uh as I said this is not sap uh so we don't have break models we don't have all those uh things so there's a period period work schedule so you just uh have u a daily work schedule that you assign to period work schedule which is nothing but sap I would say uh I don't like it and you got [Music] schedule so we have [Music] got so we [Music] got um um also thinking why it's asking so it's like 3 days work and 4 days off I don't know man so there's a work schedule and a work schedule I don't know what it is to be honest I don't know it's not period it's a schedule that's it here we can understand I can simply put down direct Plan D nothing you can put sure so these are all new stuff that came recently as said 1505 making it another sap I don't understand why you have a schedule within a [Music] schedule do you have the handbook some [Music] because this is new for me as well so why schedule within a schedule so I don't know but any which ways okay we'll try to create a one simple stuff like how we did before so what you sign for [Music] an employe central time okay we have the latest one with this so which is good what we need to do is work schedules so I don't know why we have a schedule within a schedule even I'm curious to see what it does for [Music] okay so it says um let's try to go through this okay so your day model is used when you have different schedules for an employee and you want to reuse the schedules let's say I've got um not about you could put it as a shift B shift but if you manually create it using simple model what happens is every time you go to work schedule you need to say 8 hours 7 hours 5 hours 4 hours you never know what you need to put that's why we got a day model that we saw where we assign um uh days so you are reusing the days right so you have um the day model which you're reusing you can say8 hours 9 hours whatever it is in the day model and you use it within your period work schedule that's something which is um easy but uh the third one is something that's not okay so we can also have Rec over here yeah of course you put zero it becomes a week off hello you put a zero it becomes a week off okay so the work schedule model the schedule model what we saw the last one is a little strange from what it explains so when we go here in the period model what we have the schedule itself with the start date so you select different schedules let's say for example in a employee works one week shift one with some schedule second week he works in a different schedule third weeks he works on a different schedule and then these three repeats after uh yeah it's not a daily but a weekly schedule that he's talking about that's why we have the schedule part now I'm I'm clear so it's like schedules are mapped to one period schedule let's say work in shift one where you work 4 days 10 hours a day 3 days off the next week you come you work in shift 2 5 days 8 hours and 2 days off then you come to third week you work in night shift 3 Days 12 hours and then 4 days off then this repeats schedule rotations not di if I look at it a period rotation period we have a week two week third week then you combine all of them into one main schedule that's what this one is used for which I feel is okay so employe is working three different shifts and U that repeats after everything so that's when we might [Music] use right so what we need to do is we need to take this you need to say that it's three sorry day one you work day two you work day three you work then you select the schedule save it three different schedules assigned to one let me show you now I'm a bit clear why this can be [Music] used so you need to select the model okay so you assign the schedule within the schedule bit MH that's that happens every week actually so it depends on the daily basis daily schedule so what you tell one day one which day how much work you're doing so based on that you're putting mapping them into one schedule it's a simple schedle that you assign okay so let's uh let's go back so once you have um the work schedules previously this was a very simple stuff I don't know why they're making it complex to be honest sir please explain again the schedule one sir the last one schedule one so the schedule talks about so you have got your schedule here right so when you go to a schedule you've got a period model the period model needs to be created so you can also go here search for a period model I don't see it [Music] why so I go I take this model period model so I just need to put d one you work in the particular shift let's say you work 8 hours okay you work eight hours you take um this plan out you put inside the schedule yes you can [Music] schedule D mod so likewise you create your values for your schedule let's say you just keep on adding so for the base you put your schedules so I just have to maintain everything let's say I put so just keep adding [Music] right I don't know what is easier here to be honest this is [Music] ridiculous first point is um we need to have few examples from sap on what they're doing so otherwise it's a bit tough so now okay so created period and choose a D model and then you assign sorry [Music] h [Music] [Music] this already in use so the particular one using is already used by some [Music] absens No I gave I give the day model for that actually I should create a new one I should create a period model I think I to create a period model I think nothing it's nothing but a work schedule what I have to do is I have to create it here okay so let me quickly to this is this scrap work schule this is period model right so this is something that we need to work on United States so just assign your category one D1 your model or plan [Music] Arts to just take model three model six these are my standard working Arts sorry what happened so this is zero this [Music] is okay so we have got our plan s it and then we got our prore p period [Music] model [Music] OKAY model you sign the daily work schedule instead of for giving standard number of hours [Music] you can actually you can assign a day model select your day model that we created instead of assigning number directly it should work so either you can select D work schedule or directly enter the number of parts in the period itself so if you want to say that every second week you put four Hearts by default it takes Okay so so we created this so this is um I feel not so good here they modified they bought it similar to something like sap here period work schedule dily work schedule which was not the case before so once you have it let's move on to something important this is not [Music] so so this is um very important of all the Time stuff and here also you've got some new things coming pay out eligibility is something new and there is a help users fill to determine whether the time account type is relevant to pay outs that means if um let's say you've got overtime or let's say you've got um not overtime sorry you got vacation where you'll pay vacation if there's a balance okay how do you pay out existing leave balance you want to end cash so for that if I say it's eligible then you need to map it to a p component group let's say you can assign a pay component okay so for example like this you can assign a pay component and pay component group so wherein it will be assigned to your when they want to encash it it will be paid to that particular it will be paid to your particular pay component that you map it here so pay component is nothing but a wage type okay so if I put eligible so it asks for pay component so pay component is a wage type so you're mapping it to a wage type this is for usually uh when you have payroll connection within this so it might be used for uh sending it there yes leave so in account update rule is also new but I can explain you a bit about this functionality so interim account updates is used when um let's say you've got your uh you got your um uh account you're using it till let's say 2014 or 2015 okay so you got your balance credited and you take it to next year end of the year let's say midle of the year they say all the previous balance that you have should be closed whatever you use till now you use it but end of the year let's say you want to close or only five days should be trans transferred at that point so this is not a period end processing period end processing is already done at the year end at one point in between let's say after March or after sometime so you need to update your rule update your account okay so there something that we'll see this is new uh so this is usually a scenario that we do at in between a year we'll see this one and then you got um the regular Stu all these other things are standard and normal um time of stuff so we go and create so ACR frequency period so what is an acral frequency period so how frequent your approval should run so whether you ACW on a monthly basis weekly basis bi-weekly basis semi-monthly basis daily basis annual basis so let's say there is an um time type which will Ur only once in a year or once forever then if that's not a recing so not once in a year usually once in a year is also recurring but there are let's say time account types which will be given only once that's it only once once once in a whole lifetime hello service yeah sorry yes yeah yes Bush yeah what exactly acral frequencies so acral frequency is uh how frequently you acrw your absen let's say for example there are companies which give you uh attend sorry which give you vacation acral every month they say work for this month you get two days of absence next month you work you get two days of absence so here the frequency of approval is month so every month you cre two days of absence okay absence here I mean is quota here balance leave balance so every every month you ACR two days of absence that's so the acur frequency here is monthly let's say I take monthly so whereas I said one only only once is used when you create acels once in his whole service in organization that's usually rare but those ACS which doesn't recur are the ones that you assign so like for example you've got uh uh what do we call what do we call what do we call I know sorry scenario for uhhuh the scenario for one is what I'm thinking about so I came across one sometime [Music] back so anyway so that's not a major issue you never come across frequently at least so usually you get uh once in a year scenario where you choose annually otherwise you choose as per your regular frequency that your company has so this acral frequency is the time period in which you ACW your absences okay your quot leave balance then you want to simulate your acal yes why I choose yes because I would like to show you okay this month you have 10 days next month you want to apply leave let's say for the month of December you want to know what is your projected balance on that particular date then only you can plan accordingly so when I choose simulate it simulates and shows you as per one date as per a particular date if I don't choose it it only shows your existing balance if you have only five days today it shows only five days whereas if you want to apply for a leave in the month of December you would like to know how many days that you have when you go and apply leave in the month of December now so that's why I use simulation okay so first booking first acral booking offset this is very important we don't use it though but there are some companies which might so what is first booking sorry first booking [Music] offset is it acrel booking off it says first acrel booking offset how many days after which you can start using your ACS or when you can AC your absence there are companies which says for 6 months you don't get any absence okay so let's say if I put 90 days first 90 days you don't get any okay it's like a waiting period I think I Prov I think this is what you saying is probably transfer right at transferring that day after 60 it will transfer to entitlement right if I use normal generic word right exactly it's like you get let's say two days in the first month okay you're use you're you're getting approvals but you cannot use it you you cannot say you cannot apply any absence for let's say first 3 months even though the approvals are going on you cannot book it that's what booking is booking offset your booking is closed for this period acrs keep happening you cannot [Music] apply he can only apply absence from first of April exactly exactly so that's an offset booking offset you're moving your booking start date to some date offset is by moving some days okay whereas time from hire to First approval this is what it is so this is what you're talking about your probation period let's say in first six months you don't ACR at all in the first 6 months you don't have any acral for a particular type of absence in that case your time from hire to first acral becomes zero sorry 6 months so you can select let's say six year and then put time unit you can put the units okay so the time from high to First acal is um nothing but your waiting period for acing not booking okay so you cannot ACW at all in the first place if I put something here you cannot acove but the previous case you can approve but you cannot book at okay so then you got your uh higher rule termination rule acrs based on so higher Rule and termination rules these are pration rules that means let's say for example of I've got uh an employee who's joining the organization the on the 15th of the month okay so you want to give only 15 days of approval not one month of approval for that particular month okay or if you do it at an yearly basis on a yearly basis on a yearly basis if an employee receives let's say 24 days of absence okay so you join in the month of June so your company says you should receive only for six months the number of months remaining in that year m M lied by whatever logic that you put in the back but the point is you want to get I mean you should get only prated absences similarly when you have termination sometimes your leave balance is linked to your full and final settlement right so you get accr at the beginning of the year for the full month for full year sorry you get 24 days of absence at the beginning of the year itself but you don't uh let's say work for the full full year you just left in the month of May so you work for 5 months should only have 10 days of balance in your account and the rest should be removed because you're leaving the organization well in advance so that we only if it all if they have balance you only encash it for 10 days and then you got sorry that's a number and this is a unit that you choose 6 days 60 days 6 months so you put a number here which says six then 6 weeks 6 months that's it then termination and higher for your pration as I said then we come to the most important most critical aspect before you a question Pro MH uh is that you have to write a rule for this whatever rule you want for higher Rule and you have to write a specific rule outside right right we have to write a rule we'll we'll be doing it I'm just trying to explain you the terminologies okay okay thank you okay so we'll write rules for high termination acrs and everything first we write acrel then we do um period end and then we come to pration concept okay so acrs acrs based on standard [Music] okay so this will give you this will give way to uh more of U Fields so here level of acral automation full automation so this like it creates acrs by itself automatically you just don't need to uh run it every time so it will automatically create the ruls so right now I choose no automation let's say for example and then the fields that you that are created is balance cannot fall below so this is like negative balance you can put up to five so let's say that means an employee can take leave balance up to minus5 that means you can go beyond his quot and take up to five leaves if I don't put anything then the employees employee cannot take anything beyond his Cota not as many as you wish he cannot take anything beyond his Cota if I put zero or BL both are same if I putus 100 it can take up to minus 100 days which is good if a company gives us okay so uh let's say this is um vacation underscore July uncore USA so this is vacation USA units so whether this absence is aced in days or hours okay so account creation type is very import is it recurring or permanent so what is account creation and what is acral frequency what's the difference between these two account creation is every year do you create a new time account for this one or you kind of use one that kind of recurs every month usually you create recurring why because the last year you close it and then start a new one it's not like have one vacation balance which you keep on adding adding adding and do something no you don't do it right every year you get a new vacation accounts and then you transfer the old balance from the previous account to the current years's account it's not like you create one account at the time of hiring and then you keep on adding adding adding adding and say it's not that's not how it works right so usually so what we do here is um we got our recurring account creation type so here account booking offset what is this is one so what is this account booking offset here and C first acral booking offset here what's the difference between both of them what is this account booking offset and the first acral booking offset both the cases what is the [Music] difference let's say I have a scenario where uh my employees are able to choose absences up to three months after end of the year so for 2014 balance I can use it till let's say month of March of 2015 after that it will lapse so that's your AC acral booking offset three months let's say if the year of the sorry the vacation account for 2015 starts from 1st of January till 31st of January sorry 31st of December then if I say acral booking offset three that means you can book your absences for this particular account till the month of March this particular Year yes I say account year so the 2015 balances can be used till 2016 March [Music] January February and March only that's why you put three months otherwise you put December 31st if I have to apply in this month of December I can no one is going to stop me right so if I in March already and if I'm doing it I'm it's like backd right so but here it's like you can use it after your validity and date so you have something like um what is that called in sa you have validity date and deduction date deduction from a deduction to date this is your deduction to date whereas the validity is a period annual as when I say recurring then it becomes annual okay then you got account creation start date so when does a new account creates every time when does a new account start so employee hired dat or account valid from day or month so what is the difference between employee hire date and account valid day so remember when you choose employee hire dat it becomes very very tough to do such kind of a time of pce even though it's still negative because the rules are going to change an employees hire date which is ridiculous no one uses it okay so we usually use account valid from day then put the day and month that means every 1 of January the account will be created so account start date would be first of January this is your validity date validity from date from sap perspective okay so what I'm doing here is account creation started I said account recurs every year so when does it Rec when does when is when does it start 1st of January so every year at the beginning of the year first of January a new account would be created for your vacation okay every year question [Music] we'll talk about it continuous yeah Pro actually what um correct me if I'm wrong uh what you are doing now you have just created one time account type right here so what my understanding here is you just created one type of vacation like annual leave or annual holiday or you just created one you may have to create more than one right absolutely yes so it's just one type of vacation so you might create sick you might create casual leave you might create different types of other absences that you are eligible for in your organization so just creating external code is the name right for these vacation like name yes right vacation code external code is the name of the or ID of the vacation or absence thank you thank you okay so here so this account have [Music] a question if you're done I can start it so uh your account creation start date so here you can also see account creates automatically that means every beginning of the year without you running calendars system by default generates the accounts okay a so this is linked to this when you put recurring it says it should be created every year that means the validity of the Year sorry validity of the account becomes one year whereas uh if I choose permanent it's like it's valid from start of time till the end of the time only one account everything gets added to it which is wrong because every year your vacation has some conditions that your companies apply it says you can use let's say all of them or let's say if you did not use 5 days it will be transferred to next year or I'll en cash you or they will lapse whatever logic that apply will apply for your appliacation or any other absence right every year so that's why we are using a recurring account which means it recurs every year and account creation so whether you want to create it manually or system wants to generate it by default so that's what automatic account creation is I'll show you the manual process first it's the standard or the good World Way of success factors where at least [Music] uh we have to go we have to go we'll go we'll go right so we we have here period and processing I did not talk about it at this point so we have got the posting order so which one should be displayed in your postings so these are all characteristics I still I'm still talking about the characteristics of an account type I did not talk about how many days what Logic for whom what nothing we'll talk about it that's why we have different rules each rule has a concept oh you want me to explain tomorrow okay so the first thing that we might do is an acral creation room what maybe proin today uh you maybe you start maybe tomorrow that be maybe it's already 1:30 yeah I'll start tomorrow because it's a important topic so I guess uh we should take this tomorrow man see the timee keeping is done or still because and we then again jumping into the you know kind of absences and all so what do you mean by eping I'm sorry I'm time keeping yeah yeah see the time keeping initially there are two things okay the uh the timee keeper will have you know um set of Records where know all the workers will come into the uh organization they'll swipe in swipe out and based on Swipe in Swip out they have to the interfaces into system number one or as I said we don't have a positive time solution I don't uh we can't maintain swipe in swipe outs nothing that's not POS not okay okay when when the workers come into the organization and okay so it thaner will be there and you will enter the what time years um uh the workers came into the organization so they will enter say for example 8:00 8:00 8:00 based on the shifts then then you will go we need variances for example the employee comes in organization and it goes into the work schedule there should be some breaks where we enter those breaks and the uh the third thing is after one second one second man hold on let me explain so what is negative time management guys so do we record an employees time entries exits breaks anything we only record absences or deviations ideally so that's what we have within success factor that's what I said it's just a time of Peace okay I clearly explained yesterday what we deal with we deal with the absence management part of time that's the only functionality that we have okay so we don't do timee keeping okay we don't ask someone to enter which time you're logging in which time you're logging out but we have a time sheet solution which is very basic which came up recently that we'll discuss once we're done with this major part of time that we have yeah so the workers have work in 12 hours okay 8 hours is General hour so remaining four hour system should automatically consider this is what exactly sir you're talking about positive time valuation it's actually called time valuation we're not there as I said we're talking only about the absence management please please don't mix both of them as I said please don't bring your people soft sap or work or no no no no no I understand first let's try to understand no no no no no no man give me a second let's try to understand what success factors has to offer obviously we have discussions so we'll discuss it that's that's what I said because there are people with non sap non- technical backgrounds I want to make sure they understand the basic functionality what success factors offers I'm free to discuss the technical aspects because I'm an sap guy time guy payroll guy so we can talk about all the possibilities that we have in time but what success factors offers let's try to first see that because it's a bit tricky everything is written through rules so I want to give the priority to non sap non- technical folks to start with okay okay so that's why I'm trying to give the basic functionality field by field trying to explain what this does what this does what this does we'll go in a sequence then once we done with setting up and seeing how the absences approvals and everything is done then we'll open the floor for complete discussions what is possible what is not okay yeah so before that my request is Not So based on your experience and you know your you seen some requirements so first we'll talk about about the basic lineer requirements and then you know we not bringing any other other Solutions based on the lineer experiences so how how are we going to set up this into the system okay so from HR perspective from an employee perspective what we do in success practice time off is an employee can get his Kota created he can apply an absence it can go for approvals and it can come back whatever year endend that you do you move on to next year this is just an absence management piece it does not record your time it does not record your time entries it does not talk about your overtime it does not talk about any valuation nothing it does not talk about your attendances at all at all only the absence management piece okay so absences what do we have in absences so you've got different types of absences that your company provides you the quas the vacations right so vacation or sick leave or casual leave so every year let's say you get 20 days of absence so how do you acrw this 20 days what are the functionalities what are the Logics available you see them here and we'll then write these rules and we try to ACR the balance and show it at an employee level then employee goes and applies and absence then see how this functionality gets completed that's all that's all what we have within the absence management piece okay so that's what we're going to see I guess I explained this part a bit yesterday what we can do so anyway once once we start this tomorrow it should be more clear what what it is what it does and then we go to time sheet functionality which is very very new which is quite quite minimal so there we'll see how and if you enter let's say 8 hours it says normal if you enter 10 hours it might say 2 hours of over time so that valuation we do it in the next level when we go to time sheet functionality okay that's also basic don't expect too much of complexity there it's quite minimal okay so we'll see that in the next [Music] classes all right thank you thank you a good day thanks everyone uh you guys have a good day uh we'll catch up tomorrow yeah thanks bye-bye [Music]

for [Music] [Music] uh I don&#39;t know it&#39;s slow actually [Music] what&#39;s going on okay so as I said there are only two things two transactions that you need to go to time of structures time of calendars time of structures is the only place where we configure so there&#39;s only one transaction for all time stuff all the creation of time you do it in time of structures so whereas calendars is used for a different purpose like it&#39;s like calendars for acrs or perioded processings like yearend account closing so you need to run calendars every month or every pay period sorry not pay period every period right so what we use calendars for whereas all the configuration will be done in time of structures so I just read um sometime back there is some big changes to uh work schedules let&#39;s see what they are so we got holidays in the first place you can link everything to a country or you can make it country independent as well okay let&#39;s say for example I just select so let&#39;s say this is United stets [Music] this okay so just create a holiday so this is very simple straightforward stuff so just go create a holiday here and create new section okay once you create a holiday have to go to holiday calendars likewise you have to create all holidays whatever holidays that you have King&#39;s Day Independence Day whatever day Martin Luther King day all the holidays at a time no I cannot you can import you can import everything within success factors so you got holiday calendar so this is where you kind of map both of them so this is um newcore July [Music] uncore calendar okay and this is for United States so am just putting to make sure it&#39;s all fine okay so this is not for July okay don&#39;t take July for me I&#39;m creating it today that&#39;s it don&#39;t think I&#39;ll have a calendar every month it&#39;s not so you go to January you take January first it&#39;s a full day holiday half day or whatever you would like to choose so this is New Year Eve right so this is the one that we just created [Music] sorry yes so you can say it&#39;s a full day holiday or a half day holiday not mention the holiday we will mention in the calendar this year it could be a half day holiday next year it could be a full day holiday so likewise and remember you need to create holiday every year it&#39;s not going to uh be like Auto rolled out you can&#39;t roll it so it&#39;s like uh you select it manually and that&#39;s a that&#39;s a standard process even in sap did you guys think so every year during the yearend process what we do is we create a holiday calendar we don&#39;t create it for next five years right that never happens we never have the same holidays every year it&#39;s going to change so that&#39;s why um maybe they thought doesn&#39;t matter we can simply choose it so that&#39;s why you&#39;ve got your um holidays um so July 4th Independence Day Independence Day so likewise you choose whatever you want [Music] and okay likewise keep adding all your holidays sorry already like how you created a new year so there could be hundreds of other things that are created [Music] so so someone wants a holiday for Valentine&#39;s Day as well so not bad so maybe someone like G might have created [Music] okay so forar converted as who I don&#39;t know who created it of course I mean if it is not created MDF has an advantage where you can simply create it from here as directly you don&#39;t need to go back to holidays and create anything it can actually come from time profile go to the top time profile create so time types go create go to time type you go to time account you can create there likewise you can go do the reverse approach as well within MDF so that&#39;s um an advantage so I just created a holiday calendar you add add holidays this a simple stuff so that&#39;s why just uh put it this way so you see holidays with full days and half days doesn&#39;t make sense to give full day holid so let&#39;s make it half day okay so we&#39;ll give a half day holid and full this holiday here then we go to uh work schedules so then in work schedules now we got something called as work schedule model you see all we got a simple module simple model the actual standard success factors uh but now this is something that changed so there&#39;s like a period work schedules that we have the concept of period work schedules and everything have come up here previously this was not there so for that uh if you need to know how it works so you have to go to work schedule day model so here you can say how many hours that you have per day okay so like say for example I can say that as um 10 hours a day yes dily work schedule you can say previously was not available these people are again as I said they&#39;re saping it instead of leaving success factors the way it was they&#39;re kind of uh making it another sap system so previously it was very simple I&#39;ll show you how it used to work and it works quite efficiently also it&#39;s just that you have a week select it and it repats after that you want to put two weeks put two weeks and it repeats after that three weeks repeats after that so this is and you need to select your hours so here we say 10 hours what&#39;s going on this is not working is not working [Music] can also create actually but morally is something yes you canot because there you just select I&#39;ll show you it should be I think you can create it because anything in MDF can be created directly on stream this is not I have can I that sorry who&#39;s that this is as Ash yes I think you can create it um depends on the model as I said so when we go to work schedule previously we had uh what happened sorry charging I think it&#39;s okay it&#39;s sufficient so 48 minutes I think it&#39;s good so uh we go the model so you see how you got a simple module simple model period model schedule model so we go to simple first so simple um you see there as I said they sap feing it what you want to say all these values are new previously was not there what we had was day one let&#39;s say 8 hours okay so this was like this previously this also changed so eight eight simple this is a simple model okay so they have kind of screwed the screen by putting a lot of data otherwise what we had before is um simple work schedule and then you select the days and everything it just used to work fine absolutely first is Monday second is U Tuesday by default okay so let&#39;s I select it this is eight 6 Z 7 Z so this how we used to define previously as I said uh this is basic time piece that was available now they&#39;re trying to make it a bit more complex by giving you more options to Define RS and everything here also if you look at it they bringing you average hours per day average hour per week so this for sap this for sap literally sap they want to send data from success factors to SCP that&#39;s why they brought here this is especially for those folks who wants to have it integrated back to the re system otherwise it&#39;s not so now when I go to [Music] um standard man external code index name name of this work schedule and code of the [Music] work sorry come back and do you think they can come back and say no don&#39;t do this no I don&#39;t think so it&#39;s it&#39;s like more functionality avable customer can&#39;t complain they bringing more functionality if you don&#39;t want to use it don&#39;t use it you still have the basic stuff as is thing is it&#39;s responsible to the consultant to make sure he knows what he&#39;s doing so from a customer perspective I don&#39;t think how usually they think on how it&#39;s done rather than what can be done is what they can think about now there&#39;s a simple stuff which was previous case now you see more all stuff periodic models so here you need to select a day category it&#39;s a day model okay so in a day model what you can do is you need to assign your day [Music] model just need we just assign so day one we can assign a day model that means you&#39;re giving your daily work schedule here okay so this one if you go and click it shows you how much is a time that you&#39;re going to work per day how is it different how is it different is the point and I don&#39;t I never used it for a customer till now [Music] so so this is Con just a question when you are doing this uh is there any break you can put there any break day like you are working 10 hours or anything anything there is a break for 1 hour or half an hour anything there break that&#39;s what I said no I don&#39;t see it I mean usually we don&#39;t have it uh as I said this is not sap uh so we don&#39;t have break models we don&#39;t have all those uh things so there&#39;s a period period work schedule so you just uh have u a daily work schedule that you assign to period work schedule which is nothing but sap I would say uh I don&#39;t like it and you got [Music] schedule so we have [Music] got so we [Music] got um um also thinking why it&#39;s asking so it&#39;s like 3 days work and 4 days off I don&#39;t know man so there&#39;s a work schedule and a work schedule I don&#39;t know what it is to be honest I don&#39;t know it&#39;s not period it&#39;s a schedule that&#39;s it here we can understand I can simply put down direct Plan D nothing you can put sure so these are all new stuff that came recently as said 1505 making it another sap I don&#39;t understand why you have a schedule within a [Music] schedule do you have the handbook some [Music] because this is new for me as well so why schedule within a schedule so I don&#39;t know but any which ways okay we&#39;ll try to create a one simple stuff like how we did before so what you sign for [Music] an employe central time okay we have the latest one with this so which is good what we need to do is work schedules so I don&#39;t know why we have a schedule within a schedule even I&#39;m curious to see what it does for [Music] okay so it says um let&#39;s try to go through this okay so your day model is used when you have different schedules for an employee and you want to reuse the schedules let&#39;s say I&#39;ve got um not about you could put it as a shift B shift but if you manually create it using simple model what happens is every time you go to work schedule you need to say 8 hours 7 hours 5 hours 4 hours you never know what you need to put that&#39;s why we got a day model that we saw where we assign um uh days so you are reusing the days right so you have um the day model which you&#39;re reusing you can say8 hours 9 hours whatever it is in the day model and you use it within your period work schedule that&#39;s something which is um easy but uh the third one is something that&#39;s not okay so we can also have Rec over here yeah of course you put zero it becomes a week off hello you put a zero it becomes a week off okay so the work schedule model the schedule model what we saw the last one is a little strange from what it explains so when we go here in the period model what we have the schedule itself with the start date so you select different schedules let&#39;s say for example in a employee works one week shift one with some schedule second week he works in a different schedule third weeks he works on a different schedule and then these three repeats after uh yeah it&#39;s not a daily but a weekly schedule that he&#39;s talking about that&#39;s why we have the schedule part now I&#39;m I&#39;m clear so it&#39;s like schedules are mapped to one period schedule let&#39;s say work in shift one where you work 4 days 10 hours a day 3 days off the next week you come you work in shift 2 5 days 8 hours and 2 days off then you come to third week you work in night shift 3 Days 12 hours and then 4 days off then this repeats schedule rotations not di if I look at it a period rotation period we have a week two week third week then you combine all of them into one main schedule that&#39;s what this one is used for which I feel is okay so employe is working three different shifts and U that repeats after everything so that&#39;s when we might [Music] use right so what we need to do is we need to take this you need to say that it&#39;s three sorry day one you work day two you work day three you work then you select the schedule save it three different schedules assigned to one let me show you now I&#39;m a bit clear why this can be [Music] used so you need to select the model okay so you assign the schedule within the schedule bit MH that&#39;s that happens every week actually so it depends on the daily basis daily schedule so what you tell one day one which day how much work you&#39;re doing so based on that you&#39;re putting mapping them into one schedule it&#39;s a simple schedle that you assign okay so let&#39;s uh let&#39;s go back so once you have um the work schedules previously this was a very simple stuff I don&#39;t know why they&#39;re making it complex to be honest sir please explain again the schedule one sir the last one schedule one so the schedule talks about so you have got your schedule here right so when you go to a schedule you&#39;ve got a period model the period model needs to be created so you can also go here search for a period model I don&#39;t see it [Music] why so I go I take this model period model so I just need to put d one you work in the particular shift let&#39;s say you work 8 hours okay you work eight hours you take um this plan out you put inside the schedule yes you can [Music] schedule D mod so likewise you create your values for your schedule let&#39;s say you just keep on adding so for the base you put your schedules so I just have to maintain everything let&#39;s say I put so just keep adding [Music] right I don&#39;t know what is easier here to be honest this is [Music] ridiculous first point is um we need to have few examples from sap on what they&#39;re doing so otherwise it&#39;s a bit tough so now okay so created period and choose a D model and then you assign sorry [Music] h [Music] [Music] this already in use so the particular one using is already used by some [Music] absens No I gave I give the day model for that actually I should create a new one I should create a period model I think I to create a period model I think nothing it&#39;s nothing but a work schedule what I have to do is I have to create it here okay so let me quickly to this is this scrap work schule this is period model right so this is something that we need to work on United States so just assign your category one D1 your model or plan [Music] Arts to just take model three model six these are my standard working Arts sorry what happened so this is zero this [Music] is okay so we have got our plan s it and then we got our prore p period [Music] model [Music] OKAY model you sign the daily work schedule instead of for giving standard number of hours [Music] you can actually you can assign a day model select your day model that we created instead of assigning number directly it should work so either you can select D work schedule or directly enter the number of parts in the period itself so if you want to say that every second week you put four Hearts by default it takes Okay so so we created this so this is um I feel not so good here they modified they bought it similar to something like sap here period work schedule dily work schedule which was not the case before so once you have it let&#39;s move on to something important this is not [Music] so so this is um very important of all the Time stuff and here also you&#39;ve got some new things coming pay out eligibility is something new and there is a help users fill to determine whether the time account type is relevant to pay outs that means if um let&#39;s say you&#39;ve got overtime or let&#39;s say you&#39;ve got um not overtime sorry you got vacation where you&#39;ll pay vacation if there&#39;s a balance okay how do you pay out existing leave balance you want to end cash so for that if I say it&#39;s eligible then you need to map it to a p component group let&#39;s say you can assign a pay component okay so for example like this you can assign a pay component and pay component group so wherein it will be assigned to your when they want to encash it it will be paid to that particular it will be paid to your particular pay component that you map it here so pay component is nothing but a wage type okay so if I put eligible so it asks for pay component so pay component is a wage type so you&#39;re mapping it to a wage type this is for usually uh when you have payroll connection within this so it might be used for uh sending it there yes leave so in account update rule is also new but I can explain you a bit about this functionality so interim account updates is used when um let&#39;s say you&#39;ve got your uh you got your um uh account you&#39;re using it till let&#39;s say 2014 or 2015 okay so you got your balance credited and you take it to next year end of the year let&#39;s say midle of the year they say all the previous balance that you have should be closed whatever you use till now you use it but end of the year let&#39;s say you want to close or only five days should be trans transferred at that point so this is not a period end processing period end processing is already done at the year end at one point in between let&#39;s say after March or after sometime so you need to update your rule update your account okay so there something that we&#39;ll see this is new uh so this is usually a scenario that we do at in between a year we&#39;ll see this one and then you got um the regular Stu all these other things are standard and normal um time of stuff so we go and create so ACR frequency period so what is an acral frequency period so how frequent your approval should run so whether you ACW on a monthly basis weekly basis bi-weekly basis semi-monthly basis daily basis annual basis so let&#39;s say there is an um time type which will Ur only once in a year or once forever then if that&#39;s not a recing so not once in a year usually once in a year is also recurring but there are let&#39;s say time account types which will be given only once that&#39;s it only once once once in a whole lifetime hello service yeah sorry yes yeah yes Bush yeah what exactly acral frequencies so acral frequency is uh how frequently you acrw your absen let&#39;s say for example there are companies which give you uh attend sorry which give you vacation acral every month they say work for this month you get two days of absence next month you work you get two days of absence so here the frequency of approval is month so every month you cre two days of absence okay absence here I mean is quota here balance leave balance so every every month you ACR two days of absence that&#39;s so the acur frequency here is monthly let&#39;s say I take monthly so whereas I said one only only once is used when you create acels once in his whole service in organization that&#39;s usually rare but those ACS which doesn&#39;t recur are the ones that you assign so like for example you&#39;ve got uh uh what do we call what do we call what do we call I know sorry scenario for uhhuh the scenario for one is what I&#39;m thinking about so I came across one sometime [Music] back so anyway so that&#39;s not a major issue you never come across frequently at least so usually you get uh once in a year scenario where you choose annually otherwise you choose as per your regular frequency that your company has so this acral frequency is the time period in which you ACW your absences okay your quot leave balance then you want to simulate your acal yes why I choose yes because I would like to show you okay this month you have 10 days next month you want to apply leave let&#39;s say for the month of December you want to know what is your projected balance on that particular date then only you can plan accordingly so when I choose simulate it simulates and shows you as per one date as per a particular date if I don&#39;t choose it it only shows your existing balance if you have only five days today it shows only five days whereas if you want to apply for a leave in the month of December you would like to know how many days that you have when you go and apply leave in the month of December now so that&#39;s why I use simulation okay so first booking first acral booking offset this is very important we don&#39;t use it though but there are some companies which might so what is first booking sorry first booking [Music] offset is it acrel booking off it says first acrel booking offset how many days after which you can start using your ACS or when you can AC your absence there are companies which says for 6 months you don&#39;t get any absence okay so let&#39;s say if I put 90 days first 90 days you don&#39;t get any okay it&#39;s like a waiting period I think I Prov I think this is what you saying is probably transfer right at transferring that day after 60 it will transfer to entitlement right if I use normal generic word right exactly it&#39;s like you get let&#39;s say two days in the first month okay you&#39;re use you&#39;re you&#39;re getting approvals but you cannot use it you you cannot say you cannot apply any absence for let&#39;s say first 3 months even though the approvals are going on you cannot book it that&#39;s what booking is booking offset your booking is closed for this period acrs keep happening you cannot [Music] apply he can only apply absence from first of April exactly exactly so that&#39;s an offset booking offset you&#39;re moving your booking start date to some date offset is by moving some days okay whereas time from hire to First approval this is what it is so this is what you&#39;re talking about your probation period let&#39;s say in first six months you don&#39;t ACR at all in the first 6 months you don&#39;t have any acral for a particular type of absence in that case your time from hire to first acral becomes zero sorry 6 months so you can select let&#39;s say six year and then put time unit you can put the units okay so the time from high to First acal is um nothing but your waiting period for acing not booking okay so you cannot ACW at all in the first place if I put something here you cannot acove but the previous case you can approve but you cannot book at okay so then you got your uh higher rule termination rule acrs based on so higher Rule and termination rules these are pration rules that means let&#39;s say for example of I&#39;ve got uh an employee who&#39;s joining the organization the on the 15th of the month okay so you want to give only 15 days of approval not one month of approval for that particular month okay or if you do it at an yearly basis on a yearly basis on a yearly basis if an employee receives let&#39;s say 24 days of absence okay so you join in the month of June so your company says you should receive only for six months the number of months remaining in that year m M lied by whatever logic that you put in the back but the point is you want to get I mean you should get only prated absences similarly when you have termination sometimes your leave balance is linked to your full and final settlement right so you get accr at the beginning of the year for the full month for full year sorry you get 24 days of absence at the beginning of the year itself but you don&#39;t uh let&#39;s say work for the full full year you just left in the month of May so you work for 5 months should only have 10 days of balance in your account and the rest should be removed because you&#39;re leaving the organization well in advance so that we only if it all if they have balance you only encash it for 10 days and then you got sorry that&#39;s a number and this is a unit that you choose 6 days 60 days 6 months so you put a number here which says six then 6 weeks 6 months that&#39;s it then termination and higher for your pration as I said then we come to the most important most critical aspect before you a question Pro MH uh is that you have to write a rule for this whatever rule you want for higher Rule and you have to write a specific rule outside right right we have to write a rule we&#39;ll we&#39;ll be doing it I&#39;m just trying to explain you the terminologies okay okay thank you okay so we&#39;ll write rules for high termination acrs and everything first we write acrel then we do um period end and then we come to pration concept okay so acrs acrs based on standard [Music] okay so this will give you this will give way to uh more of U Fields so here level of acral automation full automation so this like it creates acrs by itself automatically you just don&#39;t need to uh run it every time so it will automatically create the ruls so right now I choose no automation let&#39;s say for example and then the fields that you that are created is balance cannot fall below so this is like negative balance you can put up to five so let&#39;s say that means an employee can take leave balance up to minus5 that means you can go beyond his quot and take up to five leaves if I don&#39;t put anything then the employees employee cannot take anything beyond his Cota not as many as you wish he cannot take anything beyond his Cota if I put zero or BL both are same if I putus 100 it can take up to minus 100 days which is good if a company gives us okay so uh let&#39;s say this is um vacation underscore July uncore USA so this is vacation USA units so whether this absence is aced in days or hours okay so account creation type is very import is it recurring or permanent so what is account creation and what is acral frequency what&#39;s the difference between these two account creation is every year do you create a new time account for this one or you kind of use one that kind of recurs every month usually you create recurring why because the last year you close it and then start a new one it&#39;s not like have one vacation balance which you keep on adding adding adding and do something no you don&#39;t do it right every year you get a new vacation accounts and then you transfer the old balance from the previous account to the current years&#39;s account it&#39;s not like you create one account at the time of hiring and then you keep on adding adding adding adding and say it&#39;s not that&#39;s not how it works right so usually so what we do here is um we got our recurring account creation type so here account booking offset what is this is one so what is this account booking offset here and C first acral booking offset here what&#39;s the difference between both of them what is this account booking offset and the first acral booking offset both the cases what is the [Music] difference let&#39;s say I have a scenario where uh my employees are able to choose absences up to three months after end of the year so for 2014 balance I can use it till let&#39;s say month of March of 2015 after that it will lapse so that&#39;s your AC acral booking offset three months let&#39;s say if the year of the sorry the vacation account for 2015 starts from 1st of January till 31st of January sorry 31st of December then if I say acral booking offset three that means you can book your absences for this particular account till the month of March this particular Year yes I say account year so the 2015 balances can be used till 2016 March [Music] January February and March only that&#39;s why you put three months otherwise you put December 31st if I have to apply in this month of December I can no one is going to stop me right so if I in March already and if I&#39;m doing it I&#39;m it&#39;s like backd right so but here it&#39;s like you can use it after your validity and date so you have something like um what is that called in sa you have validity date and deduction date deduction from a deduction to date this is your deduction to date whereas the validity is a period annual as when I say recurring then it becomes annual okay then you got account creation start date so when does a new account creates every time when does a new account start so employee hired dat or account valid from day or month so what is the difference between employee hire date and account valid day so remember when you choose employee hire dat it becomes very very tough to do such kind of a time of pce even though it&#39;s still negative because the rules are going to change an employees hire date which is ridiculous no one uses it okay so we usually use account valid from day then put the day and month that means every 1 of January the account will be created so account start date would be first of January this is your validity date validity from date from sap perspective okay so what I&#39;m doing here is account creation started I said account recurs every year so when does it Rec when does when is when does it start 1st of January so every year at the beginning of the year first of January a new account would be created for your vacation okay every year question [Music] we&#39;ll talk about it continuous yeah Pro actually what um correct me if I&#39;m wrong uh what you are doing now you have just created one time account type right here so what my understanding here is you just created one type of vacation like annual leave or annual holiday or you just created one you may have to create more than one right absolutely yes so it&#39;s just one type of vacation so you might create sick you might create casual leave you might create different types of other absences that you are eligible for in your organization so just creating external code is the name right for these vacation like name yes right vacation code external code is the name of the or ID of the vacation or absence thank you thank you okay so here so this account have [Music] a question if you&#39;re done I can start it so uh your account creation start date so here you can also see account creates automatically that means every beginning of the year without you running calendars system by default generates the accounts okay a so this is linked to this when you put recurring it says it should be created every year that means the validity of the Year sorry validity of the account becomes one year whereas uh if I choose permanent it&#39;s like it&#39;s valid from start of time till the end of the time only one account everything gets added to it which is wrong because every year your vacation has some conditions that your companies apply it says you can use let&#39;s say all of them or let&#39;s say if you did not use 5 days it will be transferred to next year or I&#39;ll en cash you or they will lapse whatever logic that apply will apply for your appliacation or any other absence right every year so that&#39;s why we are using a recurring account which means it recurs every year and account creation so whether you want to create it manually or system wants to generate it by default so that&#39;s what automatic account creation is I&#39;ll show you the manual process first it&#39;s the standard or the good World Way of success factors where at least [Music] uh we have to go we have to go we&#39;ll go we&#39;ll go right so we we have here period and processing I did not talk about it at this point so we have got the posting order so which one should be displayed in your postings so these are all characteristics I still I&#39;m still talking about the characteristics of an account type I did not talk about how many days what Logic for whom what nothing we&#39;ll talk about it that&#39;s why we have different rules each rule has a concept oh you want me to explain tomorrow okay so the first thing that we might do is an acral creation room what maybe proin today uh you maybe you start maybe tomorrow that be maybe it&#39;s already 1:30 yeah I&#39;ll start tomorrow because it&#39;s a important topic so I guess uh we should take this tomorrow man see the timee keeping is done or still because and we then again jumping into the you know kind of absences and all so what do you mean by eping I&#39;m sorry I&#39;m time keeping yeah yeah see the time keeping initially there are two things okay the uh the timee keeper will have you know um set of Records where know all the workers will come into the uh organization they&#39;ll swipe in swipe out and based on Swipe in Swip out they have to the interfaces into system number one or as I said we don&#39;t have a positive time solution I don&#39;t uh we can&#39;t maintain swipe in swipe outs nothing that&#39;s not POS not okay okay when when the workers come into the organization and okay so it thaner will be there and you will enter the what time years um uh the workers came into the organization so they will enter say for example 8:00 8:00 8:00 based on the shifts then then you will go we need variances for example the employee comes in organization and it goes into the work schedule there should be some breaks where we enter those breaks and the uh the third thing is after one second one second man hold on let me explain so what is negative time management guys so do we record an employees time entries exits breaks anything we only record absences or deviations ideally so that&#39;s what we have within success factor that&#39;s what I said it&#39;s just a time of Peace okay I clearly explained yesterday what we deal with we deal with the absence management part of time that&#39;s the only functionality that we have okay so we don&#39;t do timee keeping okay we don&#39;t ask someone to enter which time you&#39;re logging in which time you&#39;re logging out but we have a time sheet solution which is very basic which came up recently that we&#39;ll discuss once we&#39;re done with this major part of time that we have yeah so the workers have work in 12 hours okay 8 hours is General hour so remaining four hour system should automatically consider this is what exactly sir you&#39;re talking about positive time valuation it&#39;s actually called time valuation we&#39;re not there as I said we&#39;re talking only about the absence management please please don&#39;t mix both of them as I said please don&#39;t bring your people soft sap or work or no no no no no I understand first let&#39;s try to understand no no no no no no man give me a second let&#39;s try to understand what success factors has to offer obviously we have discussions so we&#39;ll discuss it that&#39;s that&#39;s what I said because there are people with non sap non- technical backgrounds I want to make sure they understand the basic functionality what success factors offers I&#39;m free to discuss the technical aspects because I&#39;m an sap guy time guy payroll guy so we can talk about all the possibilities that we have in time but what success factors offers let&#39;s try to first see that because it&#39;s a bit tricky everything is written through rules so I want to give the priority to non sap non- technical folks to start with okay okay so that&#39;s why I&#39;m trying to give the basic functionality field by field trying to explain what this does what this does what this does we&#39;ll go in a sequence then once we done with setting up and seeing how the absences approvals and everything is done then we&#39;ll open the floor for complete discussions what is possible what is not okay yeah so before that my request is Not So based on your experience and you know your you seen some requirements so first we&#39;ll talk about about the basic lineer requirements and then you know we not bringing any other other Solutions based on the lineer experiences so how how are we going to set up this into the system okay so from HR perspective from an employee perspective what we do in success practice time off is an employee can get his Kota created he can apply an absence it can go for approvals and it can come back whatever year endend that you do you move on to next year this is just an absence management piece it does not record your time it does not record your time entries it does not talk about your overtime it does not talk about any valuation nothing it does not talk about your attendances at all at all only the absence management piece okay so absences what do we have in absences so you&#39;ve got different types of absences that your company provides you the quas the vacations right so vacation or sick leave or casual leave so every year let&#39;s say you get 20 days of absence so how do you acrw this 20 days what are the functionalities what are the Logics available you see them here and we&#39;ll then write these rules and we try to ACR the balance and show it at an employee level then employee goes and applies and absence then see how this functionality gets completed that&#39;s all that&#39;s all what we have within the absence management piece okay so that&#39;s what we&#39;re going to see I guess I explained this part a bit yesterday what we can do so anyway once once we start this tomorrow it should be more clear what what it is what it does and then we go to time sheet functionality which is very very new which is quite quite minimal so there we&#39;ll see how and if you enter let&#39;s say 8 hours it says normal if you enter 10 hours it might say 2 hours of over time so that valuation we do it in the next level when we go to time sheet functionality okay that&#39;s also basic don&#39;t expect too much of complexity there it&#39;s quite minimal okay so we&#39;ll see that in the next [Music] classes all right thank you thank you a good day thanks everyone uh you guys have a good day uh we&#39;ll catch up tomorrow yeah thanks bye-bye [Music]

Transcript for:Notes on SAP SuccessFactors Time Management

Transcript for:
Notes on SAP SuccessFactors Time Management