welcome back to me youtube channel this video will support you in preparing for for project coordinator interview this video includes the top common questions and answers collected from different project coordinators interviews question number one as a project coordinator explain what tasks you've completed when tracking the progress of a new project a person who's applying for a position as a project coordinator has experience and understands the expectations of their role in every project you want a candidate who knows how to track important milestones and deliverables for the project the applicant will need to follow company policies and comply with your standards when following each step the potential hire will also need to touch base with clients frequently what to look for in an answer solid routine that includes assessing the feasibility of a project strong communication skills understanding of the life cycle of a project the recommended answer is working closely with the project manager i monitor deliverables for the project tracked expenses and revise the project schedule daily question number two what skills do you possess that qualify you as a project coordinator someone who has worked as a project coordinator is proficient with word processing and spreadsheet software used to create plans schedules and track project milestones proactively you want a coordinator who keeps the team informed and remains on task a bachelor's degree is preferred but not necessary if the candidate has spent more than four years working in the role what to look for in an answer high level of organization interest in continuing education attention to detail the recommended answer is i have a bachelor's of science in project management and i'm proficient in all microsoft office programs i have seven years of experience as a project coordinator with exceptional organizational skills question number three two of your team members aren't getting along and it's starting to affect productivity what do you do to rectify the situation and ensure the project's completion by a certain date project coordinators have the responsibility to ensure the completion of projects by set deadlines their ability to address conflicts affects whether team members complete certain project tasks on time this question allows an interviewer to determine whether a candidate has the leadership capabilities to oversee a team of professionals with differing opinions a candidate's answer should emphasize leadership skills ability to identify and resolve conflicts adherence to deadlines the recommended answer is first i would meet with both team members individually to understand each side of events then i would meet with them together and remind them of their responsibilities and their need to work as a team if that isn't enough to resolve the conflict i would restructure the way i delegate tasks so that those two team members don't have direct contact with one another question number four as a project coordinator what steps did you and your team take to manage frequent project changes someone with experience as a project coordinator has mostly likely managed clients who wanted persistent changes and remain calm under pressure grace under pressure is an attribute of a candidate who understands that problems will arise and chooses to do their best anyways an applicant should be able to be a role model to their staff and set the best example what to look for in an answer a seasoned professional superior leadership skills ability to represent your company in a positive light the recommended ants is i remained in constant contact with the client provided frequent updates and met their deadlines while maintaining a respectful and professional relationship with them i address their concerns and questions and i implemented their requests into the project as specified question number five how will a position as a project coordinator assist you in future career endeavors a candidate who's ambitious and wants to achieve their fullest potential accomplishes all project goals and watches team members closely you don't want a candidate that only performs necessary tasks and doesn't try to improve themselves or the projects they complete filling job positions with workers who don't want to look at the projects from all angles prevents you from finding candidates that want to create something innovative for your clients what to look for in an answer understanding of business expansion and scaling willingness to go above and beyond what's expected ambition and a genuine interest in the work the recommended answer is the position prepares me for higher levels of project management and a chance to vastly improve on my i.t skills my future goals are to run my own it department and provide high-quality projects to clients using the latest technology and streamline processes question number six project coordinators have to keep the team on schedule sometimes within a very tight time frame how did you explain the urgency of receiving all deliverables and meeting upcoming deadlines at your previous job someone who has experience working with a project team knows how easy it is for team members to get caught up in each task and overlook deadlines you want a project coordinator who communicates well with their staff members reminds them of any upcoming deadlines and stresses the importance of on-time deliverables what to look for in an answer examples of how they've mitigated project risks understanding of how to control project cost proactively ability to meet the expectations of your company the recommended answer is i sent frequent reminders to each member of the team ahead of the project's deadline and provided assistance for all team members behind on their tasks question number seven what are the qualities that a project coordinator should possess to be effective the recommended answer is a project coordinator should be an excellent communicator this is crucial as they are the link between the managers and the project teams he or she should possess strong leadership skills to coordinate all activities without being stepped on successfully team building skills are also necessary since a project coordinator works with a big team question number eight why are you interested in this role i believe i am equipped with excellent leadership skills that i can apply to your organization i am a naturally born leader but i have also acquired some of these skills in my many years of experience in this field these skills enable me to smoothly coordinate all team players working on a project to ensure they meet their deliverables and that the project is right on schedule question number nine what major challenges did you face during your last role how did you handle it in my last role as a project coordinator the major issue i faced was minimal engagement with stakeholders this made me have it difficult to move forward with some phases of the project since their feedback was crucial however i did not let this deter me to solve the problem i invited them to the project management meetings which were now more frequent getting their feedback and figuring the way forward together question number 10 what are the roles of a project coordinator a project coordinator is the backbone of any project as they closely work with the team managers and financiers to ensure that the organization's project runs smoothly and effectively he or she performs the administrative role of documenting and distributing relevant information regarding the project the coordinator also ensures that the team has all the resources needed to undertake a project successfully he or she also offers support to the senior managers whenever required to step up and write conclusive reports on the projects question number 11 describe your experience briefly as a project coordinator over the years i have acquired vast knowledge and insight in working with various established organizations my leadership skills have greatly improved and i can manage teams better now i can coordinate a group's activities working on a project ensuring that everything is on schedule i have also learned to budget which saves organizations a lot of money in acquiring resources and equipment i offer quality while remaining on budget question number 12 describe your daily routine as a project coordinator my daily routine as a project coordinator revolves around meeting with a project stakeholders to exchange information and get their support sourcing for resources and equipment required for a project and creating plans and budgeting for the project i may also be working on reports depending on the progress made on the project question number 13 what is the biggest challenge that you foresee in this job first i want to commend your organization for doing an excellent job in ensuring every member has a smooth time getting their work done by providing a conducive working environment however since i am coming in to work with a new team i may have a problem with their skills sets and levels however i will conduct regular team assessments to ensure that we team is competent at what we do i may also have to assess whether the current staff is enough or we require additional team members question number 14 describe a time you failed in this role and the lesson you learned when starting in this field the project i was coordinating for my then employer nearly failed and it cost the organization the project manager's communication was not very clear and i experienced cost overruns in sourcing equipment and material we ended up going over the budget and the organization spending more than they had planned i learned to always consult with the manager and go through the budget allocations to avoid having any overruns with time i have learned to get quality and deliver excellent work while sticking to the budget question number 15 where do you see yourself in the next two years in the next two years i hope to have helped the organization undertake several projects successfully by offering high quality work on a reasonable budget steering the organization to greater levels question number 16 how do you deal with pressure to deliver sometimes work can get overwhelming as the pressure to beat deadlines builds up to ensure that i still deliver a scheduled without compromising on quality i prioritize the workload this is a skill that i have learnt and perfected over time question number 17 how do you avoid miscommunication in your line of work to avoid any form of miscommunication or lack of communication i ensure that the communication lines are always open i am also very accessible to the team and the stakeholders i arrange for regular meetings with all stakeholders and the project team to ensure that we are all on the same page question number 18 do you think you are the best fit for this job i believe that i have gained vast knowledge and experience in the years that i have worked in this field these skills make me a valuable asset to this organization and help drive this organization to greater levels question number 19 how do you ensure the project team stay motivated and the performance is impeccable to motivate my team and ensure that they deliver i organize regular meetings to get feedback on how they feel about the project and how we can better the working environment for better performance every once in a while we have team building activities to stay on the same page question number 20 how do you measure success as a project coordinator i consider myself successful when i undertake a project to completion and the results are exactly what i intended this happens when i can coordinate the team to meet their deliverables undertake the project in the scheduled time and stick to the budget question number 21 how do you stay motivated at work my biggest motivation as a project coordinator is seeing a project from conception to completion with minimum hitch ups this is because it somehow validates my planning assessment and coordination skills however when work gets overwhelming and things seem to fall apart i take my time to rethink and gain a new perspective after time out to look at the whole project with fresh eyes it helps me a lot question number 22 how do you manage frequent changes made to a project it is essential that i stay in contact and frequently engage with the project stakeholders as the coordinator i get all the updates and ensure that the project is on schedule with frequent meetings and engagements i can get their feedback and concerns if they want any changes made to the project i can implement them as it is communicated in good time question number 23 how will being a project coordinator help shape your career path working in this organization as a project manager prepares me for higher levels and more prominent roles in the project management field it is also an opportunity to sharpen my i.t skills further to provide excellent quality projects in the future successfully question number 24 what is the one skill you have acquired while working as a project coordinator i have learnt and mastered the art of prioritizing workload thanks to the many years that i have worked in this field in my former workplace the organization started another project while i still had another one running i had to ensure that both went smoothly and on schedule therefore learning what prioritize has enabled me to undertake many projects successfully kindly subscribe to my youtube channel to receive more videos that will support you in your future interviews for different