Overview
This lecture provides guidelines for effectively using presentation aids such as slides, handouts, and projections, emphasizing preparation, audience focus, and technical proficiency.
Preparation and Practice
- Always practice with the actual presentation aids you plan to use.
- Familiarize yourself with switching slides and pointing out key elements.
- Check all aids in advance for completeness and correct order.
- Create a checklist if bringing physical objects.
Effective Use of Presentation Aids
- Clearly explain each aid; do not assume it will explain itself.
- Guide the audience on what to focus on within each aid.
- Only display aids when relevant; put them away or use a blank screen when done.
- Use animation in digital presentations to control information flow.
Managing Audience Attention
- Avoid handing out materials that distract from your speech.
- Address and maintain eye contact with the audience, not with the aids.
- Do not turn your back on the audience when using projected aids.
PowerPoint and Computer Projections
- Do not read directly from your slides; this disengages the audience.
- Design slides to support your message, not to replace your speech.
- Avoid leaving a blank screen; use black slides if necessary.
- Don’t block the projection with your body.
- Avoid using running outlines as slides; they do not enhance your presentation.
Technical Proficiency
- Learn to use the mouse or remote for smooth slide transitions.
- Know how to navigate back and forth in your slides for audience questions.
- Be aware of animations, hyperlinks, and ensure internet connectivity if needed.
- Practice using notes in presentation mode if available.
Backup Plans and Troubleshooting
- Be prepared for technical problems with a backup (e.g., overhead transparencies).
- Use the correct transparency film for your printer type.
- Practice changing physical slides smoothly and discreetly.
Key Terms & Definitions
- Presentation Aid — Any material (visual or physical) used to support and clarify your speech.
- Running Outline — A slide or transparency listing all main points without visual enhancement.
- Death by PowerPoint — A term describing ineffective presentations overloaded with text or read verbatim.
Action Items / Next Steps
- Practice your presentation with all aids in advance.
- Prepare a backup plan in case of technical failure.
- Remember: Never read directly from your slides during the presentation.