Project Management Process Groups Practice Guide Overview

Introduction

Useful for PMP exam, project management beginners, and skill refreshment.
Updated version of PMBOK Sixth Edition, separate from the Seventh Edition.
Structured steps for running projects from start to end.
Recommended to create mind maps or work breakdown structures for better understanding.

Project Landscape: Environment and role of project managers.
Importance of Project Management: Organizes small tasks to avoid chaos.
Temporary Endeavors: Projects have defined start and end, aiming to add business value.
Projects, Programs, and Portfolios: Different levels of organization and operations.
Project Life Cycles and Phases: Predictive, Iterative, Incremental, Adaptive.
Data Collection: Refining data into meaningful information for stakeholders.
Tailoring Projects: Customizing project processes based on unique needs.
Benefits and Success Measures: Begin with end goals in mind.
Project Charter and Management Plan: Essential documents for project initiation and management.
Enterprise Environmental Factors (EEFs) and Organizational Process Assets (OPAs): Internal processes and templates.
Project and Organizational Governance: Rules and structures for managing work.
Project Manager's Role: Sphere of influence, leadership qualities, and skills.

Develop Project Charter: Inputs, tools, and outputs for creating the charter.
Identify Stakeholders: Inputs, tools, and outputs for stakeholder analysis.

Project Management Plan: Inputs from various project documents and organizational assets.
Scope Management: Planning, collecting requirements, defining scope, and creating WBS.
Schedule Management: Defining activities, sequencing, estimating durations, and developing the schedule.
Cost Management: Planning, estimating costs, and determining the budget.
Quality Management: Planning quality assurance and control measures.
Resource Management: Planning for human and material resources, developing and managing the project team.
Communications Management: Planning how to manage project communications.
Risk Management: Identifying, analyzing, and planning responses to risks.
Procurement Management: Planning how to procure resources and manage vendors.
Stakeholder Management: Planning how to engage with stakeholders.

Direct and Manage Project Work: Executing the project according to the plan.
Manage Project Knowledge: Capturing and sharing project knowledge.
Manage Quality: Ensuring quality standards are met.
Acquire Resources: Obtaining the necessary resources for the project.
Develop and Manage Team: Building and leading the project team.
Manage Communications: Ensuring effective communication among stakeholders.
Implement Risk Responses: Addressing identified risks.
Conduct Procurements: Securing necessary vendor services.
Manage Stakeholder Engagement: Keeping stakeholders informed and engaged.

Monitor and Control Project Work: Tracking and reviewing project performance.
Perform Integrated Change Control: Managing changes to the project scope, schedule, and costs.
Validate and Control Scope: Ensuring the project meets agreed-upon scope.
Control Schedule: Ensuring the project stays on schedule.
Control Costs: Monitoring project expenses.
Control Quality: Ensuring project deliverables meet quality standards.
Control Resources: Monitoring resource usage.
Monitor Communications: Ensuring communication plans are followed.
Monitor Risks: Keeping track of identified risks and their status.
Control Procurements: Managing vendor performance and contracts.
Monitor Stakeholder Engagement: Ensuring stakeholders are appropriately engaged.

Close Project or Phase: Finalizing all project activities.
Final Deliverables: Ensuring all project deliverables are completed and accepted.
Documentation and Lessons Learned: Documenting what was learned for future projects.

Detailed exploration of the process groups and their importance in project management.
Understanding inputs, tools, and outputs for each process helps in efficient project management.
Continuous learning and adaptation are key to successful project management.

End of Lecture