Hi, I'm Jamie and welcome to Teachers Tech and welcome to my beginners class on Microsoft Word. We're going to cover a lot of fantastic information on Microsoft Word today. It's going to be a beginner's tutorial, so we're going to start at the basics, but we're going to build up to make you feel confident in creating great looking documents in Microsoft Word.
So let's get started today on how to use Microsoft Word. This is what the finished document is that we're going to be working through today and you get an idea of all the things that we'll be covering from table of contents to headers and footers and styles and page numbers. Lots of fantastic things.
Now I'm going to give you a unformatted version of this copy down below in the description so you can download it and open it in Microsoft Word and then as I apply different things you can use that and follow along today with this step-by-step tutorial. I went ahead and opened up Microsoft Word on my computer and that's what I'm going to be showing you today in this tutorial is the app that's installed on my computer. Now once I open it up I want to point out that I'm logged into my Microsoft 365 account. If I go up here you can see my name.
If I click on it it shows me what account I'm logged into. I can add different accounts. I could switch in between different accounts whether it be work or school or personal and I can also sign out from here.
Now if you take a look at the different views we have home, new, and open. and you can they kind of work the same they're connected but i'll show you kind of the slight differences when you're on the home view and this is what you're greeted with at first you get quick access access to create a blank document right here or even access a template and you have more templates notice when i click more templates it actually brings me to the new view here but just going back to home then it shows me documents that i've been recently working on so they just put them up here so i have quick access if i want to open them up again if you're looking maybe for an older document you go to open here and you can look through all the different documents so there's a certain one and you can even search for them because you can get a lot of word documents on your computer but this is where i can actually open from onedrive here i can have multiple accounts so if i'm saving my documents into the cloud then i can open them from there i have a whole different tutorial on how to use microsoft onedrive i'll put the link down below in the description and up above in the cart but let's go ahead and just go back to home here and i'm going to open up this document here now i want to give you a little walk around of what you see at this screen if you're familiar with microsoft products they're all kind of set up the same and up top we have a number of tabs if i go back to file you notice it brings me back to the screen we were on before but we have all these different tabs that go across in on when i select a tab underneath there's a ribbon so this is considered called a ribbon so any of these that i click on here is the draw ribbon here is the layout ribbon of each of these now inside the ribbon we have groups so i'm under the home tab in the ribbon but this is a group here and all these can be customizable in a later video i'll show you how to do more of that but we'll just stick to the basics in this video now if i go to here this will show me that I can access more that doesn't fit into the group up here. So if you want to do, in this case, more to fonts, you can go through this part and get to more customized options of it. So those three things are important to know about the tabs, the ribbon, and the group, just for terminology with Microsoft.
Now, the other thing I just want to point out, we have different views. So if I go over here to the view, we can change our view. So... Right now I'm under print, print layout.
So that's what this is. But if I wanted to change to read layout, it becomes this one a little easier to read. I can hit escape to get out of this on my keyboard.
But if I go back into it, I just want to point out down below at the bottom, notice that we have those shortcut keys right here. So if I want to go back to print layout, I can do this also. They also have a web layout that shows what it would look like.
on the web if you were going to publish it that way because with word you can publish it in multiple ways i'm just going to go to the print document i just want to point out a couple quick things else with the layout if we're going if something if i zoom up here i just want to zoom up notice that on each of these so i have this right here to move up and down and then when i'm zoomed up i also have the bar at the bottom to go across If I want to zoom out, I do have this where I could zoom back out to bring it. So there's multiple ways to do things. So even under the view tab inside the group here, the zoom, I can adjust things this way.
A quick way, if I hold control on my computer and use the wheel of my mouse, I can zoom in. and out just by scrolling on it so that's just some basic layout here and talking about the differences between the tabs the ribbon and the groups let's go ahead and create a blank document I'm just going to go back up to file and I'm going to choose right from the home view this blank document and I'm going to go ahead and type something in let's go create a dog grooming guide so we'll put that this in just so we have a little bit of text to play with Now, as soon as we do this, notice the font that it was defaulted was this. So this is what my Microsoft Word, the default font was.
You can change this to a different font if you want. So that when it opens up, it will save that. And remembering, as I talked about the tabs and the ribbon, and now in this group, if I go and open this up here, I have some options.
So if I, let's say if I wanted Arial, I could start typing this. I could choose this here. And then pick what size I want it to be. Do we want it to be 12 or do we want to be bold? All these different things.
And then when I get through, I can set this as default. And do you want this to be on this document or all documents? So you can go ahead and choose that if you want a different font. And then you hit OK and go through.
I'm just leaving this as is today. I just want to show you where you can set that default font. Now, let's go ahead and make some quick. changes to this and I just want to show you some things with clicking inside of a word document.
If I click once notice that it's right in between with grooming but a double click selects the word for me that I'm on and also brings up ways to format that word. So if I wanted to change you know a quick change of the font here I could go ahead and pick this I could pick a different size all these different styles here. This right here if you notice is going to be the same as this here. It just kind of gives you a quick way to get this. And you can also undo your steps.
Remember, you can go control Z as a shortcut, command Z on a Mac. But if I go control Z a couple of times, it undoes everything from there. I can even put this back. I want to show you another kind of a tip here. If I right click on here, if you don't have this showing, so I'm right clicking and I could be anywhere in the ribbon, but I just right click.
I want to show the quick access toolbar. So if you don't see that. This just shows you some quick access things and you can customize this too as well.
But if I redo the typing I can go this way. So different ways you can just quickly make some changes or undo some things that you've made. If you do want to customize this bar to either remove or add just right click right here and then you're going to notice that you can customize the quick access toolbar here.
So if I click on it this shows me that what I can add so over here is what's on it so if i didn't want something on it so if i go to it i can hit remove so that takes it off and i could go over and put something on so here's an example if i wanted the quick to center something i can click this add i'm going to hit ok and notice i took that one thing off and now i can quickly center so some quick uh quick access there to just make things happen a little faster for you Now let's go back down to here where if I was showing you already with the one click to in the double click to highlight if I triple click you'll notice that it will just select everything. The other way I can select an entire line if I go and just move my mouse over to the side and just click here it will select the entire line. Another great thing with Microsoft Word wherever you want to type just double click so if I go over here and double click and start saying hello that's where I can type.
So if I go over here, so it makes it really nice that you don't have to hit enter like you used to get to a different spot. You just can double click where you need to. I went and entered some more text here and when we start working on our document it's a good idea to save it right away.
And we can save it either in OneDrive or on our computer and we can do this in a number of different ways. If I go right here I could get to save because I have it in my quick access. I can click on it.
It opens this up and shows this. as the location right now that i'd be saving it to is in onedrive if you don't have this turned on you can click right up here as well and it will open up and you can choose your location from here or you can go back to the file tab and then you'll notice we have save or save as so if I hit hit save as this is where I can give it a name so if I was giving it a dog grooming guide here and then where do I want it so right now is it in OneDrive that I want to save it or do I want to save it on this PC so if I was going to open up a file on this PC and save it I could go and find what I want maybe it's in this word one and hit save so I'm going to be hit okay and this is saved on this PC. You can see right here. But if I drop down, I can upload my document also to OneDrive.
So I'm going to hit upload, put it in this account here, and it's going to go and upload to the cloud. Then I can access it from any time. I don't need to be on this computer.
And the other great thing is if I wanted to share it at this point, I can go up to share, click share. And then this will allow me to share with other people and then they can work on it or view this document at the same time. So do I want them to make edits? Can view, can review. So depending on what you want, you could add one person or more, hit send, they'll get an email, then they'll be able to work on this document at the same time.
Let's go ahead and take a look at the font group in the ribbon. And I'm going to go ahead and select this first line here just by going to the side and up top, like I showed you before, just clicking. And then I have this entire line. Now, I could make some adjustments here, but I'm just going to go up to the ribbon to this group where we can see things, all the different options that we have. Now, I kind of pointed out before, we can make our quick changes to our font if we want a different font and adjust sizes and color.
So those are kind of the standard things that we can do. But I want to show you how you can quickly do a few more things. Now pay attention to these over here.
If you just want to quickly to adjust the size of a font and just by clicking, you can get an idea of what it looks like or you can decrease it through here as well. Now, the other thing is rather than just turning the color, how I turn this to red, you can do a little bit more over here to do some customization. So if I just drop down here, there's some presets. And as I hover over, you can see on guide how it's changing to see what it looks like.
Now I can even do a little bit more in customization. If I go through any of these and choose one of these, it will add that to here as well. So if I go and let's say, if I just go pick this one, I have this quickly added to it. I can erase this or in different formats that I put on.
So if I go ahead and just select grooming, I can go up here and select this and notice that grooming. Now it went back to the original formatting or I can do the entire line. that way as well.
Now just moving on another important feature of this group is the highlighter. Now with highlighting you select it so notice I have it selected and it's on yellow I can alter the color but when I have it selected like this and you can see how it's kind of indented or highlighted I can go through and just start highlighting whatever I want so it could be I have multiple words and then I have all these options. When this is selected, I can actually select the entire line.
So if I go like this, notice it did everything there. I can choose no color as well. So I could go stop highlighting or no color.
So if I go and highlight everything, it puts it back to no color. So take advantage of those font tools. Let's move over to paragraph to quickly see all the different things you can do. So in paragraph. I'm going to make sure I first turn off stop highlighting that I don't have that selected.
We can quickly make the adjustments to how we want alignment. So if I just click on a line like this and adjust if I want things centered or right line, you can see how we can quickly do that. So if I click in here, it's going to do this entire section.
So if I hit center, it's going to pick everything in that section between the enters that I put in. So to see where I've hit the returns or enter, if I just select this, you notice right here, right here, it shows and things are separated. So when I add any of these adjustments to it, it's going to be on the section by section. Now I could, if I select all, and I'm just going to hit control A on my keyboard, that's a shortcut to select everything on the page. I can apply everything.
If I have everything selected, then I can go that way as well. So take advantage of the control A. Now a couple other options I just want to point out in this beginner's tutorial here.
If you need to change the line spacing, if I click in this section, I'm going to just turn this off. If I'm in this section, we can quickly adjust line spacing. So notice as I hover over how it changes. So if I want to double spacing, I can do that.
I can quickly put it back as well. This over here, this will change kind of the entire line that I select and color the background. So here's an example. If I go to introduction and pick red, notice it does the entire section there as well.
So we're talking paragraphs. The paragraphs are between the different enters that we have versus just the font. So if I select this, if I just select anywhere in this section, and if I pick a color, let's go blue, notice that I have everything in here.
So those are some other quick formatting that you can do. due to the sections looking at the paragraph tool. So play around with the different options. And remember, every time you see this, you're going to get more options if you click and open it up to see what you can adjust here.
Let's go ahead and create a list using bullets and numbering. I'm going to just go ahead and hit enter. I just want to show you a quick tip. I'm going to go back and this time I'm going to hold shift and hit enter and notice it only goes a single space down.
So just a little tip, if you ever just want to go one space down, you can hold shift down on your keyboard like that. Now in this case, I do want to kind of a space between this. So I'm going to start my list here.
So some materials that I'm going to need would be shampoo. And I'll fix this list up a little bit more after, but I'm going to go ahead and just enter a few. So shampoo, let's say a brush. Notice I hit enter. It does that double space again and clippers.
So if I just write those three things like that and decided, you know what, I want this to be bulleted. I can go back and highlight these like this and add my bullets. So if I just hit here, notice it adds my bullets here.
And as soon as I add them, I could change it to a different type of bullet by dropping down and let's say want this design. So you can see kind of how quickly you can make those adjustments. The other thing that you can do if I wanted something to be underneath the top level.
So let's say a brush did belong below shampoo. If I click, I have this line click, I can indent it from here. So if I hit the indent, notice how it changes the bullet.
And I'm going to. press it again and it goes even in more so you can have sub bullets underneath the heading so you can break it down in that category and you can always go back like that as well you can change any of these two numbers so if I needed this to be a numbered list and notice the shortcuts are right here as well I can click on numbers I can do the drop down and see all the different ways that I can adjust it just like this now if I was just going to go ahead and delete all these i'm just going to go ahead and hit backspace a few times you can always just start your list from scratch so if i was hitting the bullets from here i can go ahead and enter my items that i need and as soon as i hit my enter it will put the next bullet in now let's i'm going to go ahead and add some extra stuff and then we're going to go and show you how you can add some numbering after so i went and added a few more things so this is a step-by-step grooming process and i have three steps at the moment now Since it's step-by-step, I want to have numbers on each of these, and I don't want to have to go through and just type one, two. I want Word to do the work. So if I click on this line where it's preparation and go and click my number, it adds number one automatically. And then, you know what, I want this not to be indented like this, so I'm just going to decrease that indent over here.
Now, the other thing is, so if I go to brushing now and hit number, notice it automatically goes to number two, because it knows that there's a pattern forming here. and this is if i drop down here beside you can see if i wanted this to be number one rather than number two i could restart it at number one so you have that option and then i'm just going to go through down here and hit number three and notice it's copying the formatting formatting with the indenting as i go along knowing how to copy and paste in microsoft word is extremely important it can save you a lot of time let's go through different ways you can do this now if i want to take this line and move it to the top let's do a shortcut to start with So I'm going to go and highlight this here and on my keyboard I'm going to go ctrl c. On a Mac it'd be command c. That copies, doesn't delete anything. So if I move up to the top and to paste it I go ctrl v. Now as soon as I paste it with that shortcut I get options here as well.
So I'm going to go over these in a moment but right now this is my default. This keeps the source formatting. It preserves the original text. The original text was the same because I'm in the same document.
Now, I just want to point out another shortcut, which would be control X, which is to cut. So if I go here and this time I'm going to go control X, it cuts it, but it still enables me to paste it because if I go up to the top this time and go control V, it's there. So those are two different differences between a cut and a copy with your shortcuts.
Now we can highlight something, right click, and we have the option. to do cut so this is control x for shortcut copy is control c and to paste it was control v but this is where we get into even more options right here and i want to go through these four I'm just over in ChatGPT and I'm going to finish off the list that I've been using ChatGPT and I'm going to copy. So I'm going to go take four and all the way down to the very end to put this information into the conclusion.
So when I copy this out of ChatGPT I could go ctrl c on my keyboard or I can right click on my on this information as well. Get used to using the shortcuts because it can save you a lot of time. Now if If I go back over to Microsoft Word and I want to continue this list and look at the different options I have here when I go to paste it. I'm going to right click and I'm going to go hover over the paste. So if I keep it this way, it's going to take it with the black background and the white font from here.
And I don't really want that if I'm putting it into here. That would know right away that came from chat GPT and it doesn't match my formatting. If I go to the other way. Now I'm under merge formatting here. So this means it changes it to the format to what I have inside my document.
And then there's this last option is keep text only. The option removes all the original formatting from the text on it. But so I want this one because if I do this and just paste it this way, look at the time that that would save me in formatting. Everything is almost exactly the same.
I just would have to, I have some. some bolding that I could change. But I'm going to make some adjustments to these later when we go through and add some headings to these.
Setting up your page layout is an important thing to do. Now you can do this prior to starting or you can do it after you've put in some information into your document. I'm going to go over to the layout tab right here and notice here I'm going to change the margins to begin with. Right now we're set on the defaults.
We haven't changed any margins at all. If I go over to here, we have margins in the ribbon under the page setup. So if I click on it, these are kind of your quick ones that you can change to.
So if I, by default, we're on normal, just the one inch top, left, bottom, and right. But if you wanted to change it to a wide margin and look at the ruler as I click on this. So if I click here, the ruler shows up top where the margins are in between now how it's moved in and you can see how much uh how much wider the margins are you can go back and make those adjustments back to normal if you want you can do custom margins if you look at the very bottom here custom margins i'm going to click on it and you can go through and type in what you want right here now Another thing that you might want to do is, well, what's the orientation of the page do you want?
Do you want this to be in portrait, which by default it was, or landscape? If I go to landscape and I'm going to zoom out, I'm just going to zoom out at the very bottom, and you can kind of see what happened. I'm going to change it back to portrait. Now it's in the up and down versus the landscape. Depending on how you want it, you can see how the formatting changes there.
I'm going to keep mine in. portrait and we have size here and as the quick format what do you what's the paper that it's going to be on do you want this on legal so if i go to legal rather than the eight and a half by eleven default so if i click on it notice now the pages are longer to match that legal so if i'm printing it onto that that's how you can make your changes do look at the very bottom of these where you can choose more paper size or more customizations of these i'm going to go back to my letter because that's one i'm going to use in this demo and we have a columns option now do we want to have more than one column do we want two three so if i say two notice how it formats it into the two columns at this point here so just some quick changes you can make to the layout here i'm going to go and keep it under one to change it back Now another thing is we can add breaks to this page. So even after we're working on this, let's say if I decided, you know what, I want dog grooming this up top here to be on its separate page, a title page. If I just click here, and I'm going to zoom up a little better so you can see this.
If I just click there and go to breaks and drop down, I'm going to add a page break right here. So if I do this, notice now it inserted this on its own page and I could reformat this as a title page without having to hit enter or anything a bunch of times. There's a little bit of spacing here that was there before and I can always go back and move it that way as well.
So I'm just going to go and actually go control Z a couple of times and now I'm. deleted those last two. We can go also, if I go to insert, I just want to point out we can add some blank pages and page break. So there's a difference between the page break.
I just showed you a page break. If I click on this and go blank page, notice now, so I have this here, but it actually added another blank page in between. So I just want to point out if you want that blank page in between, you can go ahead and do that.
I'm going to go control Z. And if I wanted to add a cover page, take a look at this with the different formatting. I'm going to talk about formatting a little bit differently, but this will add a page.
You can see all the different designs. So if I go and click this one, now I have a cover page on this document and I can go through and format it and change the picture. So lots of different ways you can start your formatting.
Now I'm going to go back over to the layout here just to talk about a few more things. And it's the ruler here. Notice if I click here. the ruler if i look at the ruler between these two different points it's set up to where this line is so in between the breaks it's just at zero i can look up in the indent this is at zero and it shows me the spacing before and after if i click here notice that it shows me the indent here and if i look at the ruler it shows me what's happening with the indent the left indent on this and if i make any changes to here i'm adjusting the left indent here if i just go i can type in numbers too so i know this was originally 0.25 i could go back and put 0.25 in there to get it back in a line so you can even grab this here on the ruler you can drag this back and forth if you needed to do one thing so if i go and select this section notice if i move here i can adjust that beginning part versus the bottom one now I'm moving the entire section there.
And if I was going on the other side, since I'm in this section, notice if I drag this back, it's only affecting that one section that I'm in. Even if I drag it past, it's only going to go in there. So it's some different ways you can adjust with the ruler. And you can also add tabs on your ruler up here. So by tabs, what I mean is normally a tab, if I hit tab on my keyboard, or I...
just tab over a certain length. If you want to have a set tab, if I go up top here and just, let's say, I'm going to double click right here. I just added a tab at 2.5 inches. I'm going to close this here. And if I hit tab, it's going to jump all the way to where I put that tab in.
So if you need to get to a quick space all the time and you don't want to hit your keyboard for spaces to try to get to it, you can set a tab. And then if you hit tab, it goes over. Then if I added another one here, I can go and tab over and it jumps to that next one. If you want those tabs gone, I'm just going to go and just double click on the tab here and open up the tabs. Now, if I go to clear all, or I could do, you can see the two different tabs I have.
I could clear one or all. I'm going to clear all, hit okay. So now it would be back just to the normal tab that is the default on it. So those are some things about...
formatting inside Microsoft Word. Let's go over to the insert tab here and insert a picture. So we have pictures right here and in my document where do I want this picture?
So I'm just going to pick this spot right here so after health but in before regular. If I have this area selected where my cursor is I'm going to go and insert picture. I can go from this device stock images are in line.
Now I'm going to go from this device, choose a picture I have on my computer, and hit insert. It inserts this into the spot where I was. So first of all, notice how large it is. I'm going to change the size of this just by grabbing this here, the corner, and dragging in.
And it's shrinking it here, and I'm just going to drag, drag, drag. And just so you can even see more. I want to point out at the bottom it says alt text. So that's the description of the... picture here that it automatically put in through AI.
I'm going to hit approve on this right here on the side. It shows kind of a little bit about the alt text but I don't need this showing so I'm just going to close this out. So when I put this picture in it went into the point where I put it. If I try to drag it right now it's not letting me drag this and move it around but I'll show you how you can do that in a moment.
Now when we have the picture selected the handles come up around it and when it's selected this picture format tab is up top so if i click off the picture it's gone if i click back on it it's on we can change the wrapping so how the text goes around the picture by selecting this right here which is beside it and then we could also go up into the ribbon when we're under picture format and select it this way too if i go up top and start hovering over any of these notice how the picture is changing so from square I have text on both sides I'm going to just close this one so you can see it a little bit better so if I go type through top and bottom behind the text and in front of the text so all these options you get that preview for depending on how you want it so if i go to square as soon as i select this notice now i can drag it around and it's just changing around the text as i have that option now another nice option is the position uh right here so if we wanted to be bottom left hand corner of this page if i select it it does that for me puts it in that bottom sorry right hand corner of this page just like this so if I wanted it top left go like that and it places it right in here so some great options for it if you decide you know what I don't want all this picture this large you can crop crop it right inside word so if I have it selected we have the crop option so if I select crop I get the handles around it so I can go ahead and just start cutting if I wanted to remove some of the side and if i hit enter and then it does that crop so if i go back to it i want to point out too you can actually crop with a shape so if i select a shape it will add the shape around it so you can make those quick adjustments ctrl z will put it back just like all the other items too so selecting the picture and i'm going to go through some of these quick because you can have a lot of fun playing with these you can do different things like corrections so if you wanted to let's say if you needed it to shorten sharpened or softened you can choose any of these options it changed the image if I go ctrl z you see how it puts it back we can even remove background so if I go to remove background it does a job of what it thinks it wants to remove in the purple but I can mark areas to keep or mark areas to remove so if I go to keep I can maybe I want more of the nose here because this picture is it's just a a difficult one for it to do but as I kind of mark it a little bit more you notice how it's kind of drawing it out but then I can say keep changes and it does this but this wasn't a great option of a picture to show you but I just want to show that you can do this so I'm going to go ctrl z again just to put things back at the way it was we have some color changes here that you can adapt to any of these if you wanted it black and white We can do some artistic effects. I can turn this into something like a drawing. And I'm just hitting Control Z to go back on any of these. And we can even change the transparency, how see-through we want.
So lots of different options with the pictures. You can go from quick styles if you wanted to add a frame around these. It's sort of like cropping, but then they have these quick styles.
And then there's the shadow here. So lots of things you can do inside Microsoft Word. I'm going to go grab another picture. and i over on my desktop i have this folder with dogs i'm going to open this up and with this i can go and just bring drag these in as well so if i drag this in i can place it in here so if i go at this time with going back to my wrapping so if i choose square i can start to move this around notice it's on front on top of the other picture i can change layers of the pictures too as well so this one's behind if i right click on this i want to show you that you can bring certain objects to the front so bring to front now this one's on front and this one's in back so you can change the order of any images that you place in here just by that right clicking and then look at any of these options that you have to place them we can also do a change the picture so if i wanted to go grab a different pictures so i could say from let's say on this one stock images i could go and go and type in dog and i could have started this way too and if i select this dog hit insert it's going to change that image in the place that it's at so it's replaced it replaced it so if you have your pictures in the right place you don't have to go through and delete it it will hold the spot of it and you can just go in through and replace it just like the pictures you can insert shapes and it works very much the same as the images so if i go over to shapes here i could go through and choose any of these and once i select one so if i was going to pick this let's say this heart i could go and just draw the heart and i can quickly make adjustments because as soon as i put the object in in the tabs i have a shape format i can use the shape styles to quickly adjust the colors by choosing the different formats that they already have set I can add text to this.
So if I just double click on it and I start typing, I can type this right into here. Then I can make styles changes to the text. So if I wanted this, if I highlight this, I get the same thing open where I can start adjusting the size of this. Just like with the pictures, this can work with the layers.
So if I wanted it to be this to go behind, so if I right click, I can bring to front or send to back. So if I... said send to back or send backwards so if I send backwards it goes just behind this one if I said send backwards it's going to go behind both of them so the objects work just like it does with the images and then you have all these different options to do the formatting you still have the wrap text in the position just like I showed you with the images Another good way to organize information in your document is through a table.
So under the insert, we're going to go and place a table in. So if I just select this, I get the option of what's the default size and everything that I want. Let's go three by two. So as soon as I click on that, I get a three by two table, three columns and two rows. I can quickly change this if I want.
And I want to point out as soon as I inserted my table and I'm selecting selected inside up top under the tabs I have table design where I can change the look of the table and I have layout here. Now with this I can add more rows columns very easily even if I right click on this I'm going to get options to do a lot of the same things from border styles split cells insert columns. And you're going to notice that you can do the same things up here.
Now, if I want to add, let's say, a column to the left, all I have to do is insert. And now I have four. But I can also delete.
So we can delete cells, we can delete columns, or we can delete rows. So if I want to add in the entire table, if I go delete column, I do this and I'm back to the way I was. Now, let's say I want to put some information into this. I could go and select.
this right here. I'm just going to go and do a control X for cut. And if I'm selected in one and pasted it in, so control V, it just puts it in that one cell. I'm going to go back one step here and I'm going to highlight all three and then control V, paste it in. Notice it went across to all of them.
This table, it changed when I deleted that one, the one column on it, but notice I can drag. If I go and grab the handle, I can... drag it across to fit the way I want it to as before.
Each of these cells you can change the format of it. You can whether it be the color in the background you can go from the home tab. When you go ahead and use this right here notice it will change the color of that cell. If I go ctrl z I'll put it back but when we're inside the table under table design we can do all of this the same things as well.
So if you wanted to change one cell or if you wanted to change maybe a row you could do it this way and select a color that you want and then you can go through and change the font color just like I showed you earlier on. We can even change the format of the border style around so if I just go let's say choose one of these squiggly line here and I choose if I go and click this notice since I'm in that cell it just did it to that one cell and it did it at the very bottom. If I click on, let's say all borders, now it's all the way around. So I could do one cell at a time.
If I have the whole table selected and now select it, all my borders have changed to the squiggly line around it. So if I wanted to make, maybe even have it thicker, I could choose it to one and a half points and click it again and it makes some more options there. So just some ways to.
to change the different styles of it. I'm just going to go Control-Z to put it back to the way it was. Now, if we take a look at our table design here, in our layout, I've showed you how you can insert.
You can merge cells and split cells. So if I wanted these three to be one, I can highlight these three, go to Merge, and now this entire one is just one cell. So if I was placing something, I'm just going to go...
ctrl c and ctrl v place this in to this spot and under the layout I could center it and it's going to be right in that cell just like that if I hit tab it adds another row based on the format of the last one but I can also split cells so if I wanted to turn this back in if I go and split cells now how many do I want well maybe I want it to have three just like that so I can go through and change the different ways that I want to add. And anytime I could add columns in between or rows in between. So if I wanted another row here, if I go to the layout and then I go insert below, now I have another one just like that I had before. So I'm going to go ahead and enter a little bit more information and format the table.
so i went through and added some more information here because i want to show you how quickly you can change the design of this so if i go to table design look at the table styles if i go up top and then just pick let's say one of these like here notice how it changed it from the bold and the fonts change the styles that it and i can quickly pick any of these that i want and it adjusts this so it makes a good way to add this to your document and once you put in your information you can see how quickly it looks good and you can change your your customization to any of the one cell at a time or more you can also if i turn any of these off like banded rows notice then what it does is just takes off that shading because the banded rows just makes it easier kind of to read one whether it be one row at a time or one column i could turn off headers but this does have headers so just some ways you can differ differently format your tables inserting a chart is another way that you can insert information rather than a table so what i'm going to do is actually just copy this information so i'm going to select this on my keyboard i'm going ctrl c i'm going to go below it and i'm going to insert a chart so under insert i'm going to go over to here so just chart like this and this works the same whether it be in powerpoint this will work the same way Now if I go and let's say for this one I want a line chart and select line and if I hover over you know this will do well. I could go pick different ones if I want but just this one will work for this example. I hit okay.
What's going to happen now is you're going to notice it's like Microsoft Excel opened up in here and this is just kind of the the data that they give by default in here but we can change this. So you saw me copy that table. I'm going to go ahead and just go control V and paste it in. There's that table. Even kept the same color formatting.
Doesn't matter because that's not the color that will go into the chart. This D column isn't needed. I only needed these two. So I'm going to select this and right click and hit delete.
So that column is out of the way now. I could add more columns if I wanted or more rows. I can adapt this. I'm just going to go ahead and close this. Now, you know what?
I want a chart title in this. I'm going to go back to. what I had here and I'm just going to go and copy this control C and just click in here and I'm going to go and replace this control V so I can change this very quickly give it a title but at some other things I can do as soon as I click on the chart chart design opens up in the tab we have if I select this I can quickly pick some styles so if I look at the different ones let's say I like this one right here and I like the contrast and the colors I can hover over any of these.
This one has a little bit of a glow. I can select it and I make quick changes like that. When you're formatting, you're going to notice that some more options open up over on the side that you can make some changes.
I'm not going to go through all that, but I do want to point out inside the up top in the ribbon, I could add different things. So as I hover over, you'll see how things change. So if I want above the chart with the legend and everything, I can place it like this.
I could do quick layout changes as I hover it gives that preview to any of these so you can make all these adjustments quickly to it even the colors in it and you do have format open when you have have it selected where you could even make some more changes to the colors and everything but I'm going to not I'm not going to make all those changes I just want to show you how easy it is to put a chart right inside Microsoft Word so we had the the the table that we put in given the information and then the same information given as a chart smart art here is another fun thing that you can enter into microsoft word and in this example here i need to make a couple changes under my formatting i need to just change this from not having a number a number format this one so i'm going to just turn off on three of these here and i'm going to keep the bullets and i'll put this back on later but i'm going to go ahead and just copy this information, control C, because this is going to save some time explaining what I want to put here down below. So I'm going to go and insert SmartArt. And I get to pick what type of thing do I want.
So I'm going to choose a list because this is kind of a step-by-step. If I choose list, this was all of them but list. And I have some different options. If I pick them, they give me a preview. I'm going to go ahead and pick this one.
Picture with the accent list here and hit OK. Now this pops open right here and there's some default from the colors and everything. I can change my colors and styles just by clicking up here. Just like all the things that I've shown you before. between the format we can edit those i'm not going to be worrying about these too much in these examples i want to show you how to put the information the information i could type in here so if i was going to type one notice it comes here and and i could just put and i'll put hello and it goes here so i could go through one at a time and if i under this one if i put two it goes to this one but take a look at this.
I'm going to go and just delete all this and it automatically adjusts to just the one. I'm going to go Ctrl V and paste all that information. The reason I had to get through get rid of the numbers is because it only had needed that two levels to do this. So it took that list and put it in SmartArt here.
The other thing I can do, so if I just go ahead and click on this now. I can put images here. So let's say if I go from stock images here and I'm gonna go put dog and type this in and just do a search.
I'll pick this one right here and hit insert. Now, take a look at this. I have a picture for this one and I can do the same for this one and this one to make it look really attractive. So rather than just having a list like I showed you before, we could add smart art like this. So using things from...
tables to charts to smart art can really make your Microsoft Word document look impressive. Now what I want to do is show you the importance of using headings in Microsoft Word. I'll give you an example of what I see most people do. So they go and they see introduction, they want this to stand out, they'll highlight it, they'll bold it, and they'll increase the size. And it does stand out, but you're not using Microsoft Word effectively there.
So I'm just going to undo what I just did there and I'm going to start to add titles and headings. Now let's move up to the top here dog grooming guide. This is going to be my title here so I'm going to go and highlight this and change the style.
Notice I have styles right here and I can do it this way or under the home tab I have styles here as well. This is going to be my title but I have options you could choose what you think maybe it's a heading one but for me this is going to be a title. Now, it changes the format automatically based on what the style was, and it's recognized as a title.
And that's important that it's recognized as a title, and you'll understand a little bit more when we create our table of contents and add page numbers. Now, if we go to this introduction, I'll highlight this isn't a title. So if I go to styles, this is going to be a heading one. So I'm going to choose heading one here and continue on. Notice that I have this where I can expand and contract.
So if I click this, everything below gets brought up into introduction. I can expand again to see. Now if I add another part, so this materials needed, let's say this right here is a heading 2. And this is going to get in hierarchical order.
So this still can bring everything up. This one now is everything under materials. So I can go to each one. This is going to be back. to the step-by-step well I'm going to say this is going to be a heading one as well so I'm going to go to heading one and notice now if I bring up this I can still see heading one and bring this up this is going to show me all my heading ones below it so and each of these here are going to be heading twos so I'm going to go through and add some styles to each of these this is going to be a heading two for these next parts here and then at the very bottom when we go back to our conclusion i'm going to say this right here is going to be another style of a heading one and i'm also going to say the all this the charts that we make is going to be another heading one too but you can change this as you want but let me go through and finish these up Now let's show you why headings and titles are so important in style.
I'm going to go over to our design here and take a look at this. So we have these different document formatting and I'm going to drop down. You can see all the defaults, the built-in ones. If I go and choose, if I hover over, you can see how it's already changing.
So if I pick this one right here, it made an adjustment now. to the colors being used and I can change these if you take a look if you wanted different colors you can make changes to these and there's also themes as I hover over any of these you can see how it changes to it but just by doing the headings it knows what to format automatically so I'm just going to pick let's say this one and again it changed based on the theme that I already selected that I just showed you but now it has the different formatting and so it makes it look very professional And just by making sure you use headings and titles, it applies that format instantly to the whole thing. Now, let me show you something else because you used headings and titles for this.
I'm going to click after this and I'm going to go insert and I'm going to put back the page break how I showed you before. So I have the title separated on a different page. Now that I've added headings and titles, I can go under references here.
and insert a table of contents and look how fast this works. So table of contents and I'm just going to use the automatic number one. There's different, you can see depending on what you want to call table of contents or contents. Well, we'll use number two.
So I select this and it went through and based on all the headings, it puts the page numbers of all these on the side, but it just could take out all those headings and titles that I used. to put it in a table of contents within a click you don't have to go through and type this out manually and the neat thing is if i go through and add any more to this document and i add another heading to this whether it be a one or two if i just go back over to here and update the table it will update automatically so this can save yourself a lot of work and it puts this in making things look very professional in here and I didn't have to do anything besides adding the titles and headings to my Microsoft Word document. Let's talk about headers and footers and adding page numbers to your Microsoft Word document. To get to the header, all I have to do is double-click up at the top of the page around here. So if I double-click, it opens up the header.
It actually opens up the footer automatically at the bottom too. You can see it's right here. And we can jump in between, go to footer. up here because as soon as I'm in the header or footer we have the option header and footer.
Now what can we do? Well we could add information that if you want to go to every page. So if I wanted to add just you know maybe the dog grooming on every page like this as soon as I type something in the header if I click out of this and go to the next page you can see it's added in the header on every page. So maybe I don't want this on the top. I'm going to just delete it.
I want a date and time just so I know when this was created. I can go date and time. What format do I want?
We'll just leave it as this. Hit OK. And so now this is going to be on every one.
It'll have the time or the date on each of these. Now you can also do things like add page numbers to the header or footer. So let's go to the bottom here and we'll go ahead and add in our footer. We'll go to the very bottom. I'll just double click in here again and we'll add some page numbering and I want it at the bottom.
So what's the format we want? So this is the kind of the plain number one. I'm going to go to this one right here where it has the one and says page number.
If I click on it, it goes ahead and adds a page number at the very bottom. You can see as it continues on through each one. I do want to point out if when you're adding your page numbers. to these there is the remove page numbers and then there's the format page numbers so you can kind of go from a different style that you want we're just using one two three if there's chapter numbers and where you know page number and continues from previous section or start on a certain on a certain one so just some options that you can do so that's a little bit about changing your headers and footers adding that onto it to get out to see what it looks like just double click inside where the content is and then we have page numbers added and some information in the header We've covered a lot of information in this Beginner's Microsoft Word tutorial.
And I just want to leave you with a couple last things. And that's about what do you do when you're done your document? So if I go over to File, I could print this. And I'm just going to go to Print here. And we have our options of what we want.
You could pick your printer that you want and go through there. So if I go through and set up what I want, I can say, well, do I want to print the whole thing? Or I could do...
just a page or do a selection or custom print here with certain pages now as you go through you can even do some of the changes that i showed you before so if you wanted it in landscape you can make that change to it you can even adapt your margins in here as well so once you go through and set all those things up then you can go ahead and hit print you can even say how many pages per sheet on it The other important thing that I want to say show you that you can actually do is you can turn this into a PDF as well. So you can do this in a few different ways. I could drop down to here and I could turn it into Adobe PDF and as soon as I hit print it will turn this into a PDF and you can do this in a number of different ways.
So at first I just have to save this and notice the extensions is already a PDF. It goes ahead and converts it. and then it's going to pop open with since Adobe Acrobat Pro is my main one that I use for Adobe and I have other tutorials on that here it is in a PDF so you don't have to just save it as a word document you could save it as a PDF so you can do this in a few different ways I have the Adobe PDF right here but if you don't even if you were just going to save as a copy and picking on this computer you can just drop down And here's the PDF option here to save it.
Or if you were saving it, you can choose it as a different option here. So you can take a look at all the different ways you can save your Word. So I hope you like this tutorial. This is a longer tutorial, but we covered a lot of things.
I wanted to show you that even as a beginner, that you could really create some nice looking Microsoft Word documents. Let me know what else you wanna learn in Microsoft Word or other tech tips. Thanks for watching this time. I'll see you next week with more tech tips and tutorials.