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Microsoft Word Tutorial Overview

Jun 3, 2025

Mac Academy Tutorial on Microsoft Word

Introduction

  • Presented by Florida Marketing International Incorporated
  • Instructor: Randy Smith
  • Overview of word processing on Macintosh vs. IBM

Word Processing vs. Desktop Publishing

  • Word Processing: Focuses on getting words on paper creatively
  • Desktop Publishing: Layout and design of documents including columns, headlines, graphics
  • Recommended to have both a word processing and a desktop publishing program

History of Word Processing

  • Evolution from manual typewriters to electronic word processors
  • Early word processors were cumbersome and limited
  • Microsoft Word as a leading word processing program

Key Concepts and Definitions

  • Picas: 6 picas per inch; used for measuring width
  • Points: 72 points per inch; used for measuring height
  • Default Settings: Pre-set configurations in software
  • Word Wrap: Automatic moving to next line without manual carriage return
  • Reverse Type: White letters on black background
  • Leading: Space between lines
  • Font: Type style and size; over 5,000 available for Macintosh

Selecting and Editing Text in Word

  • Selecting Text:
    • Click and drag for a letter
    • Double-click for a word
    • Click in selection bar for a line
    • Double-click in selection bar for a paragraph
    • Use Command key for the entire document
  • Deleting Text: Select and use backspace or delete key
  • Inserting Text: Click where you want and type
  • Replacing Text: Highlight and type over to replace

Formatting and Style Changes

  • Bold, Italic, Underline: Accessible via Format menu or keyboard shortcuts (Command-Shift-B/I/U)
  • Changing Font Size: Menu option or Command-Shift with greater than/less than keys
  • Character Dialog Box: For advanced text formatting options

Using the Ruler and Setting Margins

  • Ruler Controls: Justification, spacing, setting margins
  • Custom Margins: Separate margins for the first line (indentations)
  • Setting Tabs: Different types of tab settings for aligning text

Creating Tables and Using Tabs

  • Tables in Word: Old method with tab settings or new 4.0 table feature
  • Calculating Totals: Highlight numbers, calculate using utilities, and paste

Spell Checker and Document Views

  • Spell Check: Checks for spelling errors, not misuse of words
  • Document Views: Galley, Print Preview, Page Preview
  • Page Breaks: Manually set using Shift-Enter

Printing and Default Settings

  • Printing Documents: Steps to ensure proper formatting across different printers
  • Setting Default Styles: Set normal style for preferred font and size

Advanced Tools and Features

  • Glossary Feature: Store and retrieve frequently used text blocks
  • Key Caps: Access special characters and symbols using Option and Shift keys

Conclusion

  • Training Recommendations: Importance of training for effective software use
  • Best Practices: Watch tutorial videos multiple times, practice concepts

This overview captures the essential teachings and functionalities of Microsoft Word as presented in the Mac Academy tutorial.

Full transcript