Transcript for:
Tackling Chronic Absenteeism in Schools

[Music] hi I'm John mcow and I'm Amy H and laugh welcome to ethical schools Our Guest today is Hy en Chang executive director of attendance Works a nonprofit dedicated to advancing School Success and narrow growing Equity gaps by reducing chronic absenteeism welcome H thank you pleasure to be here what is the definition of chronic absenteeism in most places chronic absenteeism is defined as missing 10% or more of school that's two days in the first month uh four days in the second month six days in the third month it's a rolling definition because we want folks to notice when kids are academically at risk because they're starting to miss too much school and they can take steps to prevent further absences so they don't fall behind there are times people and you know try to Define it as missing so 10% is 18 days over the school year but the problem is when you use a day measure people sometimes will wait till oh Amy was missing 17 days I better worry about it when actually that's already too late so 10% of the year and I would just also add that's missing school for any reason excused unexcused suspensions historically how has chronic absenteeism been viewed and handled well chronic absenteeism is a pretty new term you know I started work on this in 2006 and at that time it was sort of a little known research term used a little bit by some folks over at John Hopkins but no one really understood it what we've almost always looked at as a country is treny an average daily attendance truy is typically unexcused absences that are you know when you miss school without permission and average daily attendance is how many kids show up each day to school it's an overarching me measure and a lot of times it you is used for purposes of funding but folks actually didn't even know when I started this work that you might look at Chronic absence um so we thought we were monitoring attendance because we looked at treny we looked at average daily attendance but we actually didn't notice how many kids were missing too much school for any reason they might be academically at risk um and the first I don't know between 2000 really started doing this in Earnest in 2008 to about 20145 a lot of my conversations with schools were something like we don't have a chronic absence problem we have like a really good average daily attendance 92 93 94 95% what do you mean we have a chronic absence problem and all of my work was about getting them to look at their numbers and realize they actually had substantial numbers of kids chronically absent you can have a school with 95% average daily attendance and still possibly have 20% of your kids chronically absent and if you're only looking at unexcused absence is you tend to notice older kids missing too much school but you know you can have kindergarteners missing too much school because there are challenges and but it's not like they're missing school and no no one knows they're missing school they're missing school and maybe they are sick maybe they're experiencing Transportation issues but they're not Tru in the sense of you know a kid skipping school and even middle school kids and older kids miss a lot of school not because it's will but because they experience barriers and challenges and so we didn't even understand con the concept of chronic absence is something we should notice and you mentioned truancy what's some of the history of truancy I mean I think you'd mentioned that attendance and attention to attendance originated a lot in terms of compliance issues yeah so I don't know I think the first treny provision were 150 years old something like that 100 years old you know where it I think gained more momentum was around compulsory Ed both because it was connected to child labor laws and wanting to kids to be in school and also the belief that we should have a public education system and kids should show up and so we've had treny in place like I said for over a hundred years and typically how uh and it's defined at the local level and usually what happens with treny is if there's any state regulation it kind of says here are eight different typical reasons why a kid might have an excused absence illness bement you know certain key things and then anything that doesn't fall into that those buckets of defined legitimate reasons for uh being in school is unexcused and the the challenge though is that there's a lot of can be bias in that so let's say let let me give you an example of how sometimes it's it's caned arbitrary and in fact biased suppose Amy s for five days she has access to Medical Care she had comes to school with the doctor's note John you missed five days and you're also sick but you don't have a doctor you don't have access to Medical Care and you then have five unexcused absences and the response to that could be first maybe an angry look from the teacher who says you had unexcused absence of John and maybe you're not even allowed to turn in your homework or you get a a negative note that says John you missed too much school and you know what's going to yeah you're naughty and in fact what's going to happen is that if you continue absences we might take you to court but the truth was you were both sick when did districts begin to systematically Monitor and Report absenteeism well if you're looking at Chronic absence I would say this is about since 2018 and really what drove this was the every student succeeds act so in the work of attendance works we had actually been as I mentioned earlier on getting districts to notice find calculate chronic absence but that's a handful of districts in a variety of places and we intentionally worked in pretty geographically diverse parts of the country because we wanted to test out this concept in different places and we had also different partners who started taking this on and so by the time you got to about 2015 we had a number of places that realized they could monitor calculate and in fact reduce chronic absence and when the feds were looking at the every student succeeds act uh and it was in conference committee colleagues of ours attendance Works actually doesn't Lobby suggested that they should add in language both to make sure that everyone had to report on chronic absence to the federal government but then also in the every student succeeds act they wanted to make a non-academic measure for accountability and States had a chance to decide what that would be it turned out that chronic absence was a great selection for that because it was data that was you know everyone always took attendance data that was being reported to Most states and certainly was already collected at the local level so you didn't have to have additional data collection and by then we had a wealth of research that showed that it was connected to third grade reading you know doing well in Middle School graduating from high school and so it was a a measure that could easily be incorporated into accountability systems and in 2018 that's when all of the uh State plans for implementation of Essa were due 36 States plus Washington DC chose to have this as part of their accountability systems once you have States saying I ought to look at your chronic absence levels then School District systems um and also all the the data systems the student information systems that exist start to then be able to create much more easy to produce reports so it really was in 2018 that started becoming more widespread and um you started seeing an improvement in data collection data counting data monitoring and the creation of reports um so you really only started seeing this starting to take off a year or two before then the pandemic hit which threw everything into a tizzy speaking of the pandemic what are the patterns that you've seen both with the waxing of the pandemic and then with Schools starting to go back to inperson and hybrid systems what what do you see in terms of absenteeism and attendance generally and chronic absenteeism in particular if we look at this a little bit historically I want to say first of all you have to look at both patterns and also look at whether were monitoring patterns when the pandemic first hit in bring 2020 one of the things we saw was people just stopped taking attendance I think everyone thought this was a short-term pandemic uh you know people weren't they they were thought they were going to take a couple weeks off for spring break and then we'd all be back and then when we didn't come back no one was quite sure what to do so the attendance date at at the end of 2020 is not very good in fact if you look at National Data that was released by edax for that year it looks like we all so the year prior we had about 8.1 million kids chronically absent when the pandemic struck the numbers that we know for were turned in nationally was only 6.2 million kids chronically absent clearly there were not fewer kids chronically absent in a pandemic um the issue is we didn't know how to count and track then you get to the 2021 school year where you have a lot of virtual or hybrid learning and I think people again uh we kept thinking I think that we would this would end and we could go back to attendance taking in from the past but people really weren't quite sure how to take attendance during virtual learning there's a few places so Connecticut is a great example that actually defined attendance in a way where they said you still have to show up half a day in Virtual learning in order to be counted and they actually monitored attendance separately for both inperson versus uh distance learning and their data showed that chronic absence increased pretty substantially went from something like 12 to almost 20% last year other data from the rest of the country a lot of places don't show as much of an increase because they made it pretty easy for kids to show up and and some of it is we didn't want to engage in using treny measures and taking punitive measures so people wanted to give families credit for showing up to school but the problem then is that our measures of as chronic absence if you think about it is a in some ways measures lost opportunity for instruction lost opportunity for learning if you don't if you make it easy to show up you're underestimating how many kids miss too much school that they might fall academically behind so to the extent we're starting to see data for the 2021 school year uh it's not at the national level it's being reported though it states and it's come out a lot of places you're not seeing as much increase as you might have anticipated and now when you talk about this year you're seeing more many places with more than double the number of kids who were chronically absent from pre-pandemic so pre-pandemic again about eight million kids 16% of the country I would predict we are at least at 16 million kids whatever 30 something percent maybe even 40% of the country chronically absent this year um data from a variety of places La unified you know the LA Times produced a report saying chronic absence or kids missing at least 9% of the school year was up to 46% throughout La unified um New York City has about 40% of it its kids now chronically absent we're just seeing tremendous increases in chronic absence and it's exacerbating existing even before the pandemic kids in poverty were much more likely to be chronically absent African-American kids were much more likely Native Americans especially had the highest Levels kids with um with disabilities had incredibly high levels those patterns continue and are worse you know there's a report that the mckenzi and Company did and they did it through parent surveys trying to get a handle on what was happening naturally and they saw a 2.7 increase in chronic absence from pre pandemic and what was also interesting in their data Trends is they actually and this was something they looked at in around November they started to see regular patterns of attendance starting to return for the most affluent kids the kids with families with 100K incomes or 150k incomes while you would continued dramatic increases with the families who are earning let's say 25,000 K or less so this is certainly a pandemic where you know sometimes people talk about we're all in in the sea in the same storm but we have really different boats that we're sitting in some sit in yachts and some sit on a tire that they're barely hanging on to to kind of make it through the storm this is absolutely true in our Educational Systems and it's being reflected in our chronic absence data so how do you account for this post-pandemic increase in absenteeism well I don't know where're post-pandemic yet I'm hoping someday Amy we can say we're post-pandemic but if you think about the return to school this year so let me start by talking about what do we know gets kids to school kids come to school when they feel schools a when they are physically emotionally healthy and safe right kids come to school when they feel a sense of belonging connection and support kids come to school when they feel academically engaged kids come to school and they're surrounded by adults and peers who have well-being and emotional competence and can form the relationships that are so crucial to all these positive conditions of learning so certainly with the pandemic our sense first and foremost of physical safety has been really challenged especially if you think about low-income communities with lack of access to health care or communities who distrust the Health Care system because they've faced discrimination before and they don't really believe the Healthcare System right and now you're told you you should come back to school but let's say say you didn't have access to vaccines or you don't trust vaccines but not only that but kids who were in high poverty communities and communities of color they were harder hit by the pandemic first of all so whether these conditions of learning exist is both a matter of what happens in community and what happens in school and if you think about the external Community High poverty communities these are our essential workers right so they were exposed to the virus and had many many more deaths if you look at who passed away during the pandemic who lost family members so these are then communities that have had higher levels of trauma and they don't trust our health systems and if you think about like with our youngest Learners a lot of families who live in multi-generational households when you wanted to come back to school they were nervous about coming back physically to school because they don't want their kids to get sick and then come back and affect the elders living in their households so the physical safety issues were huge issues then there's also the emotional safety issues of coming back to school and the bullying and the you know those kinds of issues could actually decrease a sense of safety if you thinking about the sense of belonging and connection and support you know first of all there are some communities they never quite s felt that sense of belonging and connection to support in school um or now you've got schools where you have high levels of turnover and and often low-income communities are where the Staffing shortages are the greatest so there's less capacity of that school to do that Outreach connection and support and I will also say that in a lot of ways we haven't engaged the Community Partners that can help schools create that belonging connection support as much because we've been so nervous about opening our doors to Community Partners in schools you know a lot of what's been really essential have been expanded learning programs for example and while schools open not always did people recreate and reinstitute those those expanded learning programs so kids this year also I would just say has been extraordinarily difficult because historically attendance is best in the first couple of months of school that is so important because that's where you establish routines learning is scaffolded that's also where you develop the relationship so that if you miss school you know who to call to figure out how to catch up the Delta virus hit right when school started and reopened then you know just as we're starting to get things back Omron hit right in January and February so when kids miss out on school in those first months of school it has really negative challenging impacts unless you have strategies for support and engagement and Outreach that can happen as soon as you can even throughout that process uh and connecting them back in and also make sure that kids have access to Virtual and distance learning approaches so that they can stay up with school even and stay conned to school even when um they can't get their in person P it makes sense that those first couple of months of the school year are extremely important in terms of relationships in terms of student engagement why you tend to have lower absenteeism at the beginning of the school year oh you and historically oh I think because historically that's when people are excited they want to see their friends um schools ALS o do a lot of I think schools have have historically been better about paying attention to relationship building in the beginning of the year you have teachers who reach out who call we could possibly do even a better job and people message about attendance and they do you know we're all excited school is coming back we want to be there and be with our friends and there are some places that I think there's some real practices that are proven effective practices for improving attendance that we could be that often happen the beginning year and what I'm one of my hopes is we would scale them out like parent teacher home visitings is a really amazing strategy for improving attendance it also by the way part the reason I think it works is it makes sure that you change the mindset of Educators and build a different kind of relationship with families because you know what parent teacher home visiting does is you have a ideally a teacher with another colleague from the school going out and visiting a family in their home and building a relationship and it all starts with asking families about their hopes and dreams you know what are you hoping for what do you want in school how can I help you how can we partner together and it really is great for um debunking any myths or stereotypes that folks might have as well as opening teachers eyes to some of the challenges that kids and families might face so they're sympathetic and empathetic when those challenges occur and then establishing a real connection and then the idea with parent teacher home visiting is you do that in the beginning of the year you do that um later um in the Year again to connect with families in between you stay connected to families that's the kind of thing that helps to establish a strong relationship at the beginning of the year I wanted to go back to a reporting question because the figures that you've been giving on The Chronic absenteeism during the pandemic are just so amazing ly High um when Essa asks schools to report or States ask schools to report on chronic absenteeism are they including that distinction between the excused absence and the unexcused absence or do they only look at unexcused absences when States ask for chronic absence data they're reporting all absences regardless of whether they're excused or unexcused okay so that chronic absence figure and and we actually support including suspensions too if you're not in class to gain access to instruction then it should be included as an absence so my understanding is states are including all absences I will say John in California it's interesting we California which is where I live both collects total absences but it actually also asks districts to when they submit the data share whether the absences were excused or unexcused and you actually can go onto the California State website and you can look at an absenteeism report which shows how many absences are excused how many absences are unexcused how many uh were due to suspensions and how many do to they have something in California called independent study and if you don't complete the homework that's also included a kind of and you can look at the how things group in those patterns by School District but also by ethnicity by student group and you really see huge variations in whose absences are mostly considered excused versus unexcused in fact you can see you know one of the we have a a research partner Clea mcne who's been playing with the data and what she found was that the more a school SCH is in higher poverty the more absences tend to be considered unexcused but then also she and and it's hard to do it with all the ethnic groups but African-American kids there's enough kids there's always almost always a differential with even when African-American kids have the same number of days total days of absence they tend to experience have more of their absence is labeled unexcused versus excused and it speaks to how um I just think a lot of the ways we code absences what we think of as an IL legitimate not legitimate absence has biases and and one of the challenges with this is that because we've historically sort of seen absenteeism as a matter of compliance a lot of times you know we we again treat absences especially unexcused absences with scolding blame and threats of legal action we know absences occur when kids have EXP experience trauma the worst thing you can do when someone's experienced trauma is say what's wrong with you the most important thing you can do is say what happened and how can I help the most effective way to reduce absences is to understand why the absences occurred in the first place and put in place a different kind of solution when you threaten families you don't exactly get to the honest conversation about what happened nor do you motivate families to come in because they feel a sense of belonging connection and support in fact if kids feel fairly untreated they may continue their absences because they feel alienated um and in fact there's um a great study from South Carolina where they took all of their data and they actually found that kids who were connected to the legal system as a way of responding to their absences ended up actually having worse attendance than the kids who did not sure sure you mentioned earlier looking at absences in third grade sixth grade and so forth what do the data show in terms of the impact of absences and chronic absenteeism on being able to predict uh students Dropout or continuing in school and so forth yeah well it starts when if kids are chronically absent in kindergarten first it predicts a less likelihood of reaching proficiently by the end of third grade you can actually have kindergarten absences by the way this is a study in Rhode Island it predicted higher suspensions in middle school you can almost imagine you know the kid who's chronically absent and by the way third grade attendants tend to improve because kids it's just easier to get kids there but if you were so chronically absent in kindergarten first you're not reading proficiently third grade you could still be there and still fall behind right um you know um and then you can imagine those kids who are in middle school now they're not doing so well in school they might act out instead of and get their themselves in trouble and because they're they're what's happening in school isn't really engaging them and connecting with their their needs We Know by sixth grade chronic absence starts to predict patterns of Dropout in high school and then ninth grade is a critical year also so right absolutely ninth grade attendance is absolutely essential there's great work from the University of Chicago by the way that shows that when kids are chronically in absent nth grade you know the first thing is if you're chronically absent in class it starts to predict failing that class once you get D's and Fs then you're not on track for graduating from high school and Ninth eth and Ninth Grade are both critical years for supporting that transition to high school and a dressing chronic absence is something that you need to do early and often or improving attendance because there are some kids you know they you lose them in kindergarten and if you could address them you could bring them back but there are other kids they do okay through elementary school but then something happens as they go to middle school and that's when you need to find attention then there are some other kids who they're doing okay all the way through but ninth grade proved to be too hard of a transition and lose them in ninth grade so it's not this is also not an inoculation approach you know just because you manage to get a kid coming to school well before doesn't mean they might not experience a challenge the following year that causes them to start missing school the great news about attendance date is we take it every day so we can always be using it it's a leading indicator it's a leading indicator that we can use to notice when students are struggling when their families are struggling so we can take action and make sure they get the supports they need the engagement they need to be in school and do well pedy you advocate for Solutions grounded in an understanding of the factors that contribute to Chronic absenteeism what are these factors and what are some of the solutions yeah so we tend to think about them in four Big buckets the first is barriers lack of Access to Health Care Transportation not having safe path to school the second are issues around aversion what happens in school actually pushes a child out maybe that's because they're being bullied but maybe it's because you have ineffective School discipline practices that actually push kids out the third is around disengagement there isn't that connection belonging and support the curriculum being offered doesn't pull a child in they don't have opportunities to connect to peers peers are really important for kids comeing to school so disengagement and then the last one are some of the misconceptions it is also true that families often don't realize how absences are adding up they don't recognize how just two days a month can throw your child off track they don't think that early attendance like in the early grades matters so much and they don't realize how that's so foundational to building a routine of attendance that's important for an entire uh School career so you have barriers aversion disengagement and misconceptions and coming to Solutions means you really need to understand which or sometimes there's multiple of these things going on so for example let's say you've got a family that's dealing with asthma if you don't recognize the asthma and you start talking about you know missing two days a month is a problem F you'll it'll fall on deaf ears because families are more worried about you know the health of their kid you could say hey I know you're or let's even talk about fears of covid we could say we know you're concerned about this and let me tell you how are we keeping School safe for your kid who has asthma or making sure that we have the strategies to address if they have an asthma asthmatic attack or with covid this is how we're keeping our school safe and healthy and then you can say and this is because we know if your kid misses too much school but you have to start with where the concern is or if a family is concerned about Transportation you know you you really have to understand what are the issues that are driving it at the Forefront and then you can help to look at all of these barriers and and figure out how you weave in attention to them at the appropriate times and who has the the time or the relationship with the families to ask these questions well in our view this takes a team approach this is not a one person effort you have to have an organized team and ideally you have a team that both includes a school administrator a principal who can help look at and what I also would say is you want to be looking at your data so so that you can think not just individually but about groups of kids often chronic absence is highest in kindergarten and then maybe the sixth grade or middle school transition and then that ninth grade as you you know were asking me about earlier so if you know it's particular grades then you want to create a team that can look at those grades but if you know it's particular student populations so it's not just time it's also skills capacity abilities so let's say it's kids who are from a particular neighborhood you might engage a community partner who can a church a youth group a why who works in that community and they can help with that messaging and with that connecting a lot of times you can build it into by the way the other thing I would say is you're you're you're really looking at a tiered approach so there's Universal supports tier 2 and tier three and you're taking your data to know who needs what the universal support involves all your teachers it's making sure that there's a positive friendly greeting every time a kid comes in and I noticed you when you weren't there if you can engage in these parent teacher home visiting it could be a teacher that's equipped but then you also have to make sure that you have a set of support so kids who are chronically absent maybe it's your expanded learning program that can also help your social worker depending on the level of absences you have a system and a process for someone else coming in and supporting the work you could even by the way build this into parent teacher conferences so that every parent teacher conference not just a c talks about it academics but also attendance and if you did a if a kid's showing up all the time hey congratulations keep it up missing just a little bit of school just checking in are you feeling comfortable in school are you feeling belonging support and if the kids's experiencing a lot more challenges that might be a time where you want to bring in a social worker a nurse or someone else who knows the family to help support that but you leverage the existing parent teacher conference so that you pay a little bit of attention to this to all of the students in a school and then the last other thing I would say is you know we've also seen amazing strategies using students and families themselves to help each other around these issues there was a a district in Rhode Island that I remember that this is a high school and they equipped parent leaders to be in front of the school building when the school opened and they would cheer congratulate you know support kids they would also notice the kids that didn't show up and they would call their parents by the way it turns out that High School parents hate other parents calling their parents to say I don't think that you AR showing up you know it was they actually really improved and they trained all the parents in confidentiality but they created parent peer leaders who knew the other members of the community to do this other times in New York City and well in in a variety of places they've used students as peers as peer mentors talking to kids Fresno actually is another example where they've used peer mentors peer success m one woman we once met and she was actually on one of our webinars so she was an immigrant herself um she was a high school student and she knew what it took to to you know this challenges and she was mentoring middle school kids and it's part of her mentoring she's talking about attendance checking in on her you know peer mentors so and then a lot of times you can just make sure that those mentors are connected someone on School staff so if they see a challenge that is beyond their capacity address they have someone they can talk to about what they're seeing but there's a lot of people and one of the things is that we have to do especially given the numbers we're talking about we have to make this a community Affair we're in a positive way we're noticing when kids show up and expressing concerns and offering support when someone doesn't and it come from a variety of places what where in trouble is we think a social worker is going to solve the problem a truy officer is going to make the difference this is about a whole school Community seeing attendance or not showing up as an indication that we have to engage reach out and support each other I have a question about technology New York City for example just announced that they were going to create I think like an all virtual all virtual schools uh in specifically in order to address attendance and absenteeism what's your sense of you know how technology should and shouldn't be used what what seems to be most effective yeah I think there and and by the way that the creation of these long-term virtual schools is present in many places in the country because there are some families who feel so nervous about not showing up to school that they've opted for long-term virtual schools I think we have to really work to understand how to engage in best practices for engagement and virtual schooling and distance learning one of the challenges is that I think that well so this is what I've heard before there was actually some virtual schools before P the pandemic and I think some of them had pretty decent records so there isn't it just having school by distance and offering it virtually doesn't necessarily mean it doesn't work what we don't have a good enough understanding is what creates engagement in those settings I will also say for some students for high school so here's another big barrier I think I forgot to mention it sorry especially among high school kids we are seeing that a lot of high school kids has risen to the occasion of the pandemic the challenges of the pandemic they've taken on jobs they're adding to their family incomes they're helping to care for sick and you know again this probably existed before the pandemics just it's in greater numbers they're helping with family members or maybe helping with taking care of their siblings and even greater levels because the stresses of the Pandemic those students sometimes need real flexible learning to stay in school otherwise they'll drop out to be able to sustain the job and so you know I think one of the benefits of virtual learning is to create opportunities for kids to stay engaged even when it's hard what I think is we have to learn better about how do we monitor when engagement isn't happening in distance learning I I think completely you know this is why you want daily attendance in some ways because it allows you to constantly check in is a kid staying engaged are they feeling connected to the information are they feeling connected to relationships and you don't want to so even though it might be virtual learning I think you want to have real ways for human human communication human relationship building and human checking in even if it's using a virtual platform and we have to better understand what are those markers that kids are disengaging so we can act on them and reach out before it's too late before kids are totally disconnected personally I think kids usually need some combination uh I I don't quite have the research but I believe that we should be creating more Hybrid models where there are times where kids see people each in person connect to kids other kids in you know in person and then they also can gain access to flexible learning opportunities through virtual platforms is there anything we haven't discussed today that you'd like to share with our listeners so one of the things that we really advocate for is taking a tiered approach that's a kind of a public health model and if you go onto our website you see chronic absence addressing chronic absence you can see these three tiers and a three tiered system is probably not so you know dissimilar to what you see in mtss PBS but there are a lot of ways to think about it from an attendance perspective we also during the pandemic added in this foundational whol School supports to our three tiers because what we've seen in the pandemic is that in many ways these foundational whol School supports that are not necessarily about attendance but they are things that when they're not in place attendant suffers having a physically Health an emotionally healthy safe healthy school environment a positive School climate advisories in places so adults can have relationships with students having family engagement in place making sure that traditions and celebrations are continuing to happen making sure you have access to technology making sure that you have enriching after school you know all the basic relationship building those are things that they're not just about attendance they're about a whole set of school operations the pandemic has eroded them we have such high levels of chronic absence it means that those foundational whole school supports are missing and what schools need to look at is which ones have been most eroded and how do we rebuild them and are there student populations because they've as an overall group maybe from this neighborhood maybe it's English language Learners maybe it's a particularly vulnerable student population where we have to really think about how to tailor and rebuild those supports in a way that is Meaningful to that population that has already experienced a lot of educational inequity thank you H and Chang of attendance works and thank you listeners if you enjoyed this podcast please share it with friends and colleagues subscribe wherever you get your podcast and give us a rating or review this 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