Effective Presentation Outlines

Overview

This lecture explains how to write an effective outline for presentations, focusing on structure, organization, and practical tips to improve clarity and performance.

What an Outline Is and Is Not

• An outline is not a large block of continuous text.
• Outlines differ visually from essays though they share similar organizational concepts.
• Outlines must use clear section labels (introduction, body, conclusion).

General Outline Structure

• Outlines have three main sections: introduction, body, and conclusion.
• Use complete sentences in your outline for clarity and consistency.
• Bullet points alone are insufficient because they lack complete ideas.

Steps to Writing an Outline

• Start by choosing your topic and then create a concise thesis statement.
• The body consists of 2-3 main points, each expressed in one sentence.
• Under each main point, add at least two supporting points with explanations, examples, or research.
• Main points should move from general to specific using an “upside-down triangle” structure.

Introduction Structure

• The introduction includes: attention getter, thesis statement, and preview of main points.
• Write the thesis and main points first, then complete the introduction.
• The attention getter should be creative and relevant, not a simple greeting or topic statement.
• Introduction should be labeled and take about 5% of the speech time.

Conclusion Structure

• The conclusion includes: review of main points, restated thesis, and a creative clincher.
• Review main points in the same order as presented.
• The clincher should leave the audience thinking about your topic.

Attention Getters & Clinchers

• Examples: stories, quotes (from reliable sources), ambiguous/shocking statements, jokes, rhetorical questions, vivid imagery, and calls to action.
• Avoid unverified quotes and generic yes/no questions.

Transitions

• Transitions connect sections and ideas in your speech.
• Effective transitions are one complete sentence ending one idea and introducing the next.
• Avoid phrases like "in conclusion" or "that brings me to my next point."
• Use what ideas have in common for smoother connections.
• If ideas do not naturally connect, use the formula: "Now that I talked about X, I'll cover Y."

Preparing Note Cards

• After outlining, create note cards with brief phrases or keywords, not full sentences.
• Write note cards by hand, use index cards, make them easy to read, and number them.
• Avoid writing the whole outline or reading directly from cards during your speech.

Outline Resources & Templates

• Use the provided example outline and outline template available in Canvas modules.
• Templates have labeled sections and instructions; fill in your own content following the format.
• Always write outlines in complete sentences and check your work with the example outline.

Key Terms & Definitions

• Thesis — one sentence stating the main topic of the speech.
• Main Point — a broad idea directly supporting the thesis.
• Supporting Point — specific explanation, example, or story supporting a main point.
• Attention Getter — a creative opening to capture the audience’s interest.
• Clincher — a creative ending leaving a lasting impression.
• Transition — a complete sentence linking ideas or sections.

Action Items / Next Steps

• Access and make a copy of the outline template from Canvas.
• Review the example outline and lecture slides.
• Write your outline using complete sentences and correct labeling.
• Prepare and organize your note cards for your presentation.