YouTrack Demo and Presentation

Introduction

• Speakers: Yelena (Product Marketing Lead) and Anastasia (Technical Support Lead)
• Product: YouTrack - Agile and flexible project management tool
• Audience: 85,000 teams in over 200 countries
• Industries: IT, software, gaming, FinTech, creative industries, etc.
• Audience Use Cases: Software development, marketing, HR, etc.

YouTrack Features and Usage

• Free Version: Available for teams up to 10 members, fully functional
• Demo Focus: Live demonstration using a basic scenario with non-technical roles
• Key Features:
  • Task and project management
  • Knowledge base
  • Interactive Gantt charts
  • Agile boards
  • Time tracking and reporting
• Customization: Designed for enterprise level but adaptable for small teams

Live Demo by Anastasia

• Scenario: Launching a website for a conference
• Roles: Web development, design (Yelena), marketing
• Project Creation: Projects can be created for teams or entire organizations
• Knowledge Base:
  • Organize documentation
  • Public space for announcements
  • Internal space for team documentation
• Issues and Tasks: Manage tasks ranging from minor fixes to larger projects

Key Features Demonstrated

• Notifications: Keeping track of task updates
• Task Management:
  • Assigning tasks
  • Comparing different task layouts for different departments
• Workflow Automation:
  • Automated task reassignments during absences
  • Using workflows for repetitive tasks like release processes
• Gantt Chart: Visualize project timelines and dependencies

Agile Boards and Time Tracking

• Agile Boards: Visual representation of task progress
• Time Tracking:
  • IDE plugin for developers
  • Manual time tracking
  • Timesheets for individual and team workloads

Reporting and Dashboards

• Reports: Issue distribution, progress tracking, SLA management
• Dashboards: Combined metrics and personalized views

Helpdesk and Future Developments

• Helpdesk: Expanding features for managing external tickets
• Future Plans:
  • Apps and plugins for resource planning
  • Multilingual support

Pricing and Accessibility

• Pricing:
  • Free for up to 10 users
  • Paid plans start at $4.40 per user
• Migration: Easy data transfer from trial/free to paid versions

Q&A Highlights

• Integration: Upcoming integrations with tools like Microsoft Teams
• Customization: Support for custom workflows and field settings
• Guest Access: Configurable for external users

Conclusion

• Contact Information: Available for further inquiries
• Feedback: Encouraged for feature requests and improvements
• Next Release: Anticipated in Q1 2023