[Music] hi i'm jillian and welcome to a day in the life of project manager come on [Music] so a project manager is really just focused on the full project life cycle so i'm kind of the person that gets everything kicked off and i'm the last person that sees a project so i work in an agency called rpm which is focused on broadband clients in the advertising space and i've been there for a couple of years now and i really work across all of our different teams to get the project all the way completed through the agency i've worked at a couple of different advertising agencies and this is definitely the most fun because it's such a great group of clients our office has instated a work from home policy and a hybrid um being able to go into the office so a lot of times i'll go in if i have something that's really um you know really important that i need a lot of people in that i know that they'll be in the office for otherwise i can work from home and just be in my sweatpants and not have to worry about what anyone looks like but it's just really great having that option so the first thing i do when i sit down at my desk is make sure i open all of my applications so my email my calendar our project management software just to get a sense of anything that's come through overnight but it needs my attention and then i'll start routing things and following up with people for my priorities for the day we really work with the project management softwaremonday.com which has been my favorite software that i've worked with so far it's a web-based tool that is really color coordinated and we're able to customize it to fit the needs of our company so it's really great for our designers to upload any files that they have and it's really easy to go through and route with our art directors copywriters proofreaders and really relay information easily when i start my day i sometimes know what the day is gonna look like um where it's gonna be a slow day or a busy day but i have all of my priorities but inevitably there's a fire drill that happens and there's something that we have to get briefed within an hour and out the door just to make the client happy so my morning is primarily spent on zoom calls and at my desk going through priorities with my different account teams so the first meeting that i'm going to be on today is with ashley my account executive to work on all of our priorities for hamilton so that she can give me a status of things that she's gotten from the client and i can let her know where things are living within the agency good morning um just gonna go through hamilton stuff so let me get my screen up for these flex frames i guess we'll just see since it looked like we now can do branding especially if it has to be centered i'm thinking like with the star and like the mj stuff like we should be fine yeah i don't think we have anything that has writing on the sides anyway for hamilton so i think we should be good as long as we can actually use branded material yeah okay cool and then we'll just wait until we get that revised yay okay thank you of course today so welcome to my living space being in new york it was really important when i was making the decision to live alone that i knew i was going to be working from home still so i really wanted at least some separation of where i normally work versus where i live so just to get a change of scenery throughout the day sometimes i'll come and sit on my couch so i'm not sitting at my desk for 10 hours straight so a lot of my day is spent routing projects which really means going through our whole project life cycle with multiple different projects so once i have the first pass from a designer i will then take a look at it and make sure that it fits the brief that i've been giving from my account team and then i'll go through and make sure that any person that needs to see it has seen it one of the reasons i really like my job is because i work with so many different teams project management is one of the few roles that really works across all team members so we're working across our finance team our account team our creative team anyone that really needs to see a project we're kind of that main line of communication so i wrapped up my day from home so now let's head into the office in times square but first let's grab some lunch so i got into project management i was my company's first intern and kind of just fell into it and now that i've been here i can't imagine doing anything else my undergraduate degree didn't totally prepare me for my day-to-day but i learned a lot of valuable skills like organization and then staying on top of things that were really helpful but i really do think the best experience is just being in the role and doing it doing the actual work what i love about my job is just really being able to interact with so many different creative types and just being able to have my hands on all different types of projects it's really special to go out and see my work when i walk around times square there's nothing cooler than going up and seeing a billboard that i know that i've helped put up so i'm in the office after lunch and i've kind of just been catching up on things that i missed while i was on my subway commute but a lot of my afternoon is going to be still spent routing different projects one of the projects that i'm working on right now is with our hamilton tour which is the tour that's going all across north america and we have some billboards and bus sides that will be going up in seattle in july so one issue that i'm kind of having at the moment is i have two different designers working on both of these creatives but it's essentially the exact it should be the exact same creative so if i have the bus sides pulled up this is the approved option that we're going with for the bus sides and this is the billboard so we're just making a small tweak before this goes to the client to make sure that both of them are consistent so one of the things of being a more seasoned project manager at this company is i help onboard new project managers so this is abby who just started a couple of weeks ago today we're going to be working through an email system that we use pretty commonly for a bunch of different shows so if you log into your screen here the screen that you have pulled up um these shows are these this email system is primarily used for telecharge houses okay so for chicago if you go over to the campaigns tab um you can see here we have a lot this is a an account that uses this system pretty regularly so you can see here we have a post purchase triggered email so anytime that you purchase a ticket to chicago on telecharge 24 hours after you'll just get a confirmation that says we can't wait to see you here are the covid protocols things like that so those are pretty common you can also send like just one-off emails if you have a specific segment that you want to do so um for example on this doubtfire a couple of months ago we did um anyone who had bought a ticket in 2020 but their show had been cancelled after the shutdown um just as a reminder like hey we're back on broadway like here's a link to get tickets and things like that great so we've finally reached the end of day and i have a couple more things i can do before i get out of here so i'll go and just check my email and make sure everything is looking good here so we got some proofs approved with our vendor here which is great we got confirmation that some additional creative was installed on one of our theaters today then i'll go into our project management software and just update any statuses of to make sure that everything is accurate so this newsletter is with the client and we are looking good for timing on that i'll take a quick look at slack and make sure that all my messages have been read so i haven't missed anything there and before i go home i'm going to run past the phantom of the opera theater and just take some pictures for the team to confirm some new creative that we just installed so today was a pretty typical day luckily we didn't have any fire drills that we had to quickly move on um so i spent most of my day routing and on zoom calls and kicking off some new projects so overall this is really what my day to day looks like [Music] so welcome to the majestic theater where the phantom of the opera performs eight shows a week um i'm just here taking a picture of the poster here to make sure that all of our creative is up to date we had a new cast member go in last week so i'm just gonna take a quick picture for my team and send it off to so that they know that everything is looking good if you're interested in becoming a project manager i definitely recommend just finding different skills and tools that work for you as far as organization and being a really good communicator so something i didn't quite realize when i came into project management is just how fast paced everything was going to be so i would say just make sure that you're building up your stamina and you're just able to roll with the punches as they come along thanks for watching be sure to give us a like and subscribe to indeed's channel we'll see you next time all right she's directing sound sorry