Project Management Body of Knowledge (PMBOK) - 7th Edition

Introduction

Comprehensive guide to PMBOK 7th Edition.
Introduction of 12 principles of project management.

12 Principles of Project Management

Be a diligent, respectful, and caring steward.
Create a collaborative team environment.
Effectively engage with stakeholders.
Focus on delivering value to the business or organization.
Recognize, evaluate, and respond to system interactions.
Demonstrate leadership behaviors to help the team thrive.
Tailor the project based on organizational context/products.
Build quality into processes and deliverables.
Navigate complexity in projects.
Optimize risk responses.
Embrace adaptability and resiliency.
Enable change to achieve the envisioned future state.

Sections of PMBOK

Project Performance Domains.
Tailoring the Project Performance Domains.
Models, Methods, and Artifacts.

Project Performance Domains

Stakeholder Performance Domain

Goal: Productive working relationships, agreement with project objectives, and support/satisfaction from beneficiaries.
Key terms: Stakeholder engagement, identification, understanding, analysis, prioritization, and communication.
Communication Types: Push (emails, calls) and Pull (bulletin boards, websites).
Feedback loops for effective communication.

Team Performance Domain

Goal: Shared ownership, high-performing teams, leadership at all levels.
Key terms: Project manager, management team, project team.
Leadership vs Management:
- Management: Meeting objectives, effective processes, monitoring.
- Leadership: Growing people, influence, motivation, enabling team.
Leadership styles: Centralized, Distributed, and Servant Leadership.
Factors for high-performing teams: Open communication, shared understanding, trust, adaptability, recognition.
Leadership skills: Establishing vision, critical thinking, motivation (intrinsic/extrinsic), interpersonal skills.

Development Approach and Life Cycle

Goal: Development approach consistent with deliverables, life cycle connected with stakeholders from start to end.
Key terms: Deliverable, development approach, cadence, project phase, project lifecycle.
Types of Development Approaches:
- Predictive (Waterfall): Defined work and scope, high control.
- Adaptive (Agile): Iterative and incremental deliverables.
- Hybrid: Combination of predictive and adaptive.
Considerations for selecting development approach: Product degree of innovation, scope stability, delivery options, risk, stakeholders, schedule, funding, organizational structure, culture.
Life Cycle Phases: Feasibility, Design, Build, Testing, Deployment, Closure.
Relationship between cadence, development, life cycle.

Project Planning Performance

Goal: Organized and deliberate project progress, evolving information usage, adaptable planning.
Key terms: Estimates, accuracy, precision, schedule crashing, fast-tracking, budget.
Planning Variables: Development style, project deliverables, organizational requirements, market conditions, legal/regulatory restrictions.
Steps for planning: Understand business case, stakeholder requirements, scope, work breakdown structure.
Estimation Types: Deterministic, Probabilistic, Relative, Flow-based.
Schedule Management: Sequence activities, resource allocation, manage schedule with crashing and fast-tracking.
Dependencies: Mandatory, Discretionary, External, Internal.
Rolling Wave Planning: High-level for far items, detailed for near-term.
Budget Planning: Include cost baselines, contingency reserves, management reserves.
Team Composition: Internal vs External consideration, expertise, cost, location.
Communication Planning: Effective information engagement strategy.
Physical Resource Planning: Estimate, supply chain, and logistics management.
Procurement Planning: Make-or-buy analysis considering upfront and ongoing costs.
Change Management: Process for adapting plan, change control, prioritizing backlog, re-baselining.
Metrics: Measure work effectively, integrate activities.

Project Work Performance

Goal: Efficient project performance, appropriate processes, communication, resource management, continuous improvement.
Key terms: Bid documents, explicit vs tacit knowledge.
Periodic process review, lean methods, retrospectives.
Balance competing constraints: Scope, quality, cost, time.
Maintain project team focus: Progress projections, workload balance.
Communication and engagement: Formal/informal communications collected and distributed as planned.
Physical resources management: Planning, ordering, tracking, lean principles.
Procurement management: Work with contracting officers, develop RFP, SOW, QoS.
Monitor new work/changes: Handles scope evolution, adaptive project prioritization, predictive project change control.
Continuous learning: Knowledge management through retrospectives, reviews.

Delivery Performance Domain

Goal: Project contributes to business objectives, realizes intended outcomes, benefits realized in timeframe, stakeholder satisfaction.
Key terms: Requirement, work breakdown structure, definition of done, quality, cost of quality, delivery value.
Value delivery approaches: Adaptive (incremental/iterative) vs Predictive.
Requirements management: Elicitation, documentation, managing ineffective requirements, scope decomposition.
Define completion: Acceptance criteria, performance measures, definition of ready/done, managing moving targets.
Manage quality: Requirement reflections, testing for bad quality, prevention costs, appraisal costs, internal & external failure costs.
Handling sub-optimal outcomes: Manage project risk and uncertainty.

Measurement Performance Domain

Goal: Reliable project status understanding, actionable data, timely actions, achieving targets, business value generation.
Key terms: Metrics, baselines, dashboards.
Establishing measures: KPIs, OKRs, leading/lagging indicators, SMART metrics.
Measurement focus: Deliverable metrics, delivery efficiency, baseline/actual performance comparison, resource utilization, business value, stakeholder engagement.
Forecasts: Estimate to complete, variance at completion, regression analysis, throughput analysis.
Information presentation: Dashboards, visual controls, avoiding measurement pitfalls.
Troubleshooting performance: Agreed plans, learning and improving.

Uncertainty Performance Domain

Goal: Awareness of different environments, anticipate threats/opportunities, minimize impact, realize opportunities, meet project objectives despite uncertainties.
Key terms: Uncertainty, ambiguity, complexity, volatility, risk.
Managing uncertainty: Gather information, multiple outcomes, set-based design, resilience.
Dealing with ambiguity: Progressive elaboration, prototyping.
Managing complexity: Decoupling, simulation, diversity perspectives, process-iteration, stakeholder engagement, error-proofing.
Volatility management: Alternatives analysis, reserves.
Risk management: Probability and impact assessment, mitigation strategies, regular reviews.

Tailoring the Project

Tailoring: Deliberate adaptation of project management approach, governance, processes.
Reflect project size, duration, complexity, industry, organizational maturity.
Tailor life cycle & approach: Choose predictive, hybrid, iterative, incremental, adaptive.
Tailor processes, engagement, tools, methods, artifacts.
Tailoring Steps: Select initial approach, tailor for organization, tailor for project, implement improvements.
Asking right questions for tailoring different domains: Stakeholder, team, development, planning, project work, delivery, measurement, uncertainty.

Models, Methods, and Artifacts

Models

Explain real-world working methods.
Situational Leadership Models: Competence, commitment.
Communication Models: Adaptation for different receivers.
Motivational Models: Hygiene factors, intrinsic/extrinsic motivations.
Change Models: ADKAR, eight-step Kotter model.
Complexity Models: Cynefin framework, Stacey matrix.
Team Development Models: Tuckman’s ladder, Drexler/Sibbet team performance.
Conflict Models: Problem-solving, collaboration, negotiation strategies.
Planning Models: Time vs risk reduction.
Process Models: PMI process groups.
Stakeholder Models: Salience model.

Methods

Achieving outcomes/deliverables.
Data Gathering: Analysis, SWOT, risk assessment.
Estimation: Affinity grouping, function point metrics, Delphi estimating.
Meetings/Events: Kick-off, iteration planning, reviews.
Change Monitoring: Change control board, reviews.
Prioritization: Impact mapping, net promoter score.

Artifacts

Templates, documents, strategic/project deliverables.
Strategic Artifacts: Business case, project charter.
Logs & Registers: Assumptions, risk register, backlog.
Project Plans: Management plans, quality plans.
Hierarchies for projects: Organizational breakdown, work breakdown.
Baselines: Original budget, schedule, scope.
Visual Data/Info: Charts, dashboards, flow diagrams.
Reports: Quality, risk, status reports.
Contracts & Agreements: Fixed-price, cost-reimbursable, SLAs.
Miscellaneous: Activity list, bid documents.

Closing

Completion of the entire PMBOK 7th edition.
Emphasis on continuous improvement and leveraging the learned knowledge for better project management.