Multifunction Device (MFD)

Overview

• Abbreviated as MFD
• Can perform multiple functions:
  • Printing
  • Scanning
  • Faxing
  • Network connectivity
  • Phone line connectivity
  • Printing from the web

Technical Perspective

• Complex devices with many moving parts
• Require maintenance
• Larger enterprise devices: require proper installation location
  • Power
  • Network connectivity
  • Accessibility

Driver Installation

• Operating system-specific drivers are required (e.g., Windows 10)
• Drivers must match OS version (32-bit or 64-bit)
• Correct driver needed for specific functions (e.g., printing, faxing)

Printer Languages

• PCL (Printer Command Language)
  • Created by Hewlett Packard
  • Common in laser printers
• PostScript
  • Created by Adobe
  • Used for high-end printing
  • Exists in many printers
• Printers can be configured to use either PCL or PostScript, with corresponding drivers

Connectivity Options

• Wired Connections
  • USB (Type A on computer, Type B on printer)
  • Ethernet (RJ45)
• Wireless Connections
  • Bluetooth (limited range)
  • Wi-Fi (802.11; infrastructure mode or ad hoc mode)

Printer Sharing

• Direct Sharing
  • Shared via connected computer (Windows: Printer Share)
  • Limitation: Print access only when the host computer is on
• Print Server
  • Software on printer for direct access
  • Web-based front-end or executable for management

Print Job Options

• Duplex Printing: Printing on both sides of the page to save paper
• Orientation: Portrait vs. Landscape
• Paper Tray Selection: Choose specific tray based on paper type
• Quality Settings: Adjust resolution, color/grayscale settings

Security and Management

• Security Settings: Control access based on user permissions or ID badges
  • Access options: print, manage printer, manage documents
• Audit Logs: Record of print jobs for managing costs and monitoring usage
• Secured Prints: Use of PIN for secure printing, preventing unauthorized access to print jobs

Scanning Functions

• Multi-function device includes a flatbed scanner
  • Scans and converts documents to digital files
  • May have automatic document feeder
• Scan Destinations:
  • Email
  • Folder (via SMB or Microsoft Share)
  • Cloud storage (Google Drive, Dropbox, etc.)