Government Contracting with Chat GPT

Key Points from the Presentation

Common Problems in Government Contracting

1. Understanding Solicitations
   • Lengthy and complex requirements can be overwhelming.
   • Lots of legal references and specific language.
2. Identifying Subcontractors
   • Effective strategies for identifying potential partners.
   • Avoiding reliance on a single subcontractor.
3. Writing Proposals Quickly
   • Need for fast and compliant proposal submissions.

How Chat GPT Can Help

1. Reading and Simplifying Solicitations
   • Use Chat GPT to break down complex solicitation documents into simpler terms.
   • Example: Lawn care services at National Weather Service Office.
   • Copy the description into Chat GPT and request a simplified summary.
2. Extracting Key Information from Attachments
   • Look for performance work statements and other essential attachments.
   • Use Chat GPT to extract and summarize key elements such as scope of work, performance metrics, and evaluation criteria.
3. Communicating with Subcontractors
   • Create a concise summary of the statement of work to send to potential subcontractors instead of the full document.
   • Example prompt: “Create a bulleted summary for subcontractor evaluation.”
4. Identifying Potential Subcontractors
   • Ask Chat GPT what type of companies can fulfill the job.
   • Convert company types into Google Search terms.
   • Example prompt: “Turn these companies into Google Search terms.”
5. Using Boolean Strings for Search
   • Generate Boolean strings to enhance search efficacy with relevant keywords.
   • Example Creation of Boolean strings with industry keywords.
6. Evaluating Subcontractors
   • Copy relevant subcontractor information and ask Chat GPT to evaluate their suitability.
   • Example prompt: “Based on the information below, can this company fulfill the job? Outline pros and cons.”

Crafting Proposals

1. Creating a Table of Contents
   • Align the table of contents with the evaluation criteria from the solicitation.
   • Example prompt: “Create a table of contents that aligns with the evaluation criteria of this statement of work (SOW).”
2. Writing Proposals
   • Avoid using one prompt to write the entire proposal as it dilutes information.
   • Example approach: Generate detailed sections individually starting with specific prompts.
   • Step-by-step prompt example: “Begin writing the proposal starting with the executive summary.”
3. Building vs. Writing Proposals
   • Focus on building proposals part-by-part with detailed prompts.
   • Example: Incorporate company information and align it with the solicitation requirements.

Resources and Tools

1. Chat GPT Cheat Sheet
   • A comprehensive guide for generating industry keywords, breaking down solicitations, and more.
   • Available at theaovc.com
2. Future Learning Resources
   • Subscribe to the AI Government Contractor channel for more resources and tutorials.
   • Email for additional assistance and free resources: email

Summary and Encouragement

• Utilizing AI tools like Chat GPT can revolutionize your approach to government contracting, making it more efficient and less daunting.
• Stay focused on extracting relevant information and building strong proposals to improve your chances of success.
• Remember to always align your bids with the specific requirements and evaluation criteria outlined in the government solicitations.