Organizational Data Responsibilities

Key Roles in Data Management

1. Data Owner

• Description: A person at a senior level within the organization responsible for broad oversight of specified data.
• Examples:
  • Vice President of Sales: Data Owner for customer relationship data.
  • Treasurer: Data Owner for financial information.
• Responsibilities: Oversee all aspects of the data under their jurisdiction and hold ultimate responsibility for it.

2. Data Controller

• Description: Manages how data will be used within the organization.
• Example: Payroll Department.
• Responsibilities:
  • Provide instructions on data usage.
  • Ensure data management aligns with organizational objectives.

3. Data Processor

• Description: Responsible for processing or using the data as per instructions given by the data controller.
• Example: Payroll Company.
• Responsibilities:
  • Access to user information and bank details to process payrolls.
  • Execute data processing tasks as instructed.

4. Data Custodian / Data Steward

• Description: Ensures security, accuracy, and privacy of data.
• Responsibilities:
  • Compliance with laws and regulations related to data.
  • Assign and manage sensitivity labels for data.
  • Control and manage user access to data.
  • Determine what data users can access based on their roles and requirements.