Lecture Notes: The Importance of Writing

Introduction

• The act of communication begins before spoken words.
• Written communication is increasingly important in our digital age.

First Impressions and Written Communication

• First impressions often occur through written communication (e.g., emails, resumes).
• Writing can greatly impact personal and professional life.
• Many people underestimate the importance and struggle with writing.
• Poor writing costs U.S. businesses nearly $400 billion annually due to lost productivity.

The Challenges of Writing

• People often fear writing due to:
  • Perception that they must be 'writers'.
  • The belief that speaking skills translate to writing ability (they do not).
• Writing lacks the aids of verbal communication (tone, body language, etc.).
• Clear writing requires concentration, careful word choice, and time.

Benefits of Writing

• Writing encourages clarity of thought.
• Helps in organizing ideas and perspectives.
• Writing therapy is used by psychologists to help patients.

Tips to Improve Writing

1. The Three C's:
   • Be Clear: Avoid assumptions; communicate simply.
   • Be Concise: Write less and get to the point quickly.
   • Be Correct: Brush up on grammar, spelling, and factual accuracy.
     • Example: Poor email with spelling mistake vs. clear, concise email.
2. Revise Drafts:
   • Always seek feedback from others or take time away before reviewing your text.
   • Consider hiring an editor for significant documents.
3. Write Regularly:
   • Practice writing daily; it can be anything from lists to journaling.
   • Regular practice improves skills and provides a sense of accomplishment.

Conclusion

• Writing is a valuable skill that requires practice.
• The spoken word may perish, but the written word remains.
• Emphasize the impact of your writing; make your words count.