[Music] this is Microsoft Word for beginners the complete course in this video I will teach you everything you need to know to use Microsoft Word effectively it doesn't matter what version of Word you have the things I show you in this video will be applicable and useful to you and I promise you that as you watch this video and follow along and work along that you will be able to learn to use Microsoft Word effectively let's get started I will begin this first segment by showing you the layout in Microsoft Word and explaining how it works then we'll look at how to create and save new Word documents so when you're using Microsoft Word if you're not already familiar with Microsoft Excel or PowerPoint you may find the layout to be a little bit strange and different from what you're used to in other programs you'll notice up here in the upper left we have some tabs we have the Home tab the insert tab we have the references Tab and more and whenever you click on a tab what you see here changes this part of the Microsoft Word layout is called the ribbon and whenever you click on a tab the ribbon changes to match the tab that you've selected so the terminology we use when describing the Excel layout is we click on let's say the design Tab and we get the design ribbon when you click on the insert tab you see the insert ribbon now the ribbons are divided up in groups so we have the tables group we have the illustrations group we have the Media Group Etc now on some of the ribbons the groups that are set up for example the font group here on the home ribbon are so packed with options and features that Microsoft could not fit all of those options and features visibly in the group on the ribbon and in those cases you'll see this little button here so you see one here you see one here here and in other places as well I like to call these buttons launch buttons the official name of these buttons is dialog launcher but in in my videos I'll just call them the launch buttons when you click on a launch button it opens up additional options and features that again couldn't fit in the space provided on the ribbon so here we have all sorts of font options we have advanced font options text effects and more I'll cancel out of that in addition to tabs ribbons groups and launch buttons you also need to be aware of some other layout features in Microsoft Word here in the upper left we have something called the quick access toolbar and this is customizable if you click this button here you can customize what appears in the quick access toolbar we have the title bar this is where the title of this document is displayed and then over here in the upper right corner we have the close button when you're done working in word or at least in this current document you can click that close button and the document will close here at the right we have a vertical scroll bar that you can click and drag to scroll down the page you can also use the button here to go go down and the button here to go up if you decide to zoom in on your word document you may also get a horizontal scroll bar down here speaking of Zoom down here in the lower right corner we have a zoom slider you can just click here on this bar slide to the right there you get the horizontal scroll bar so I've Zoomed In by dragging this to the right you can zoom out by dragging it to the left I'll just put it back at a hundred percent for now next to the zoom slider we have a few different views that we can use this by default should be selected it's the print view so this will give you a pretty good sense of what your document will look like once printed to the right of that we have the web layout view so this is if you plan to publish this to the web this view may be relevant to the left of the print view we have the read mode so this mode is particularly good if you just want to sit down and read a Word document that may be the best view in that case next to that we have a focus mode Focus mode will will try to block out any distractions so that you can focus on the text if you want to get out of the focus mode just tap escape on the keyboard and it should take you back to print layout View one other layout feature in Microsoft Word that I want to point out is rulers directly above my document I have a horizontal ruler across the top this helps me to understand in terms of inches or centimeters how physically wide the document will be when printed and I have a vertical ruler as well these rulers are also useful in other ways and you can learn more about those in my other videos we also have a search bar here at the top and I can click in that search bar and do a search for Microsoft Word features options and also for help topics so that can be very useful so those are the most important and most common layout features in Microsoft Word let's now look at how to create a new blank document in Word when you first open Microsoft Word it takes you to this welcome screen where you can create a new blank document just by double clicking here on this option notice that there are also some templates that you could choose from and you can also will click here to get more templates including searching for online templates but in this video I'm going to focus on creating new documents and editing existing documents so I'll just double click here on blank document and I get a brand new completely blank Word document now as you might have guessed this white space in the center of the screen that represents the document or the paper that will be printed or sent to someone when you're done creating your document and you'll notice that I have a flashing cursor here in the upper left corner if I want to start typing and adding text to my document I can just use the keyboard to type in my first words and wherever that flashing cursor is that's where the text will be entered now what if I wanted to add text down below Microsoft Word isn't set up really for you to just click exactly where you want text to be entered it's meant to be used as a word processor as a way to create documents full of sentences and paragraphs if you need to move down the page away so you can tap enter on the keyboard and then resume your typing having said that it is possible to add text just about anywhere you want in your document even though that's not the default the way you would do that is by moving your mouse to the place where you want to add text and then simply double-click after Double clicking you'll get a flashing cursor in the exact spot where you double clicked and you can start typing from there when you need to delete text simply notice where your flashing cursor is and then use the backspace key and or the delete key to erase the text you can also click and drag to select text that you want to delete and then tap delete or backspace next let's look at how to save your document and once you've added really any significant amount of information into your document you really should start the process of saving regularly there are two basic kinds of saves that you'll do when using Microsoft Word and to look at those let's click on the file tab in the upper left you you can see that there's just a simple save and there's also a save as now the first time that you click save it actually switches to save as because my document has no name up to this point it's just been given this generic document 3 word is forcing me to save it as a specific file name and also in a specific place so I need to think about where do I want to save this document somewhere on this computer or do I want to save it online in this case I'll click on browse and I'll Simply Save this to my documents and I'll give it the file name hello there I click save and I've successfully saved this document from now on if I want to do a simple save I can just click on file save and it will update my saved document I can also do a quick save by clicking this button here if you don't see that you may need to customize the quick access toolbar but if I wanted to create a second version of this document or save it in addition to my original location in another their location I would need to go here to file and save as so that's what you need to know about the Microsoft Word layout and how to create and save Word documents in this next segment we'll look at how to open and edit existing Word documents when I'm in Microsoft Word and I want to open an existing Word document all I have to do is go here to file and this will bring up a list of recent documents I could double click on any of these documents to open them up and start editing them in addition to these recent documents I could also just click this open button in the upper left corner and then I could select the location of the document that I want to open I'm going to click browse it opens up this dialog box and then I can go to documents that's where I keep many of my word documents and this is a file I would like to open so I'll just double click on that and it opens up now as I read through this document and look for edits that I may want to make how can I navigate through the document I can use the this scroll bar here at the right to browse up and down the document I can also use the scroll wheel on my mouse to scroll down and also to scroll up if I identify a change I would like to make I can simply click and my flashing cursor appears in the place where I clicked I can then use the backspace key or the delete key to remove characters I can also click and type to add text another way to navigate within an existing Word document is to use the keyboard I can use the arrow keys on the keyboard to move down to move to the right left and up I can also use the page up and page down keys to quickly jump to the top of the document and to the bottom obviously page up takes me up and page down takes me down another important thing to be aware of as you edit your document is if you make a mistake at any point you can go to the Home tab home ribbon and here in the upper left there's an undo button if you click that it undoes the most recent action in many cases you can and continue to undo if you'd like if you undo too many times you could redo to bring the document back to the change you most recently undid of course you can do the same exact thing with keyboard shortcuts Ctrl Z to undo and control y to redo in this next segment of Microsoft Word for beginners I will teach you some tips and tricks for selecting text as well as how to move and copy and how to use the powerful find and replace feature quite often in Microsoft Word you'll find yourself needing to select a word or a sentence or a whole paragraph and then to maybe copy it or move it or format it in a special way so let's look at a few tips for how to select pieces of your Microsoft Word text let's say I want to replace the word remembers with the word nose I could click and drag to highlight the word remembers and I could delete it and then type in the word nose or with the word selected I could simply type the word nose but there's a better faster way to select the word remembers I don't have to click and drag from one end of the word to the other instead simply double-click on a word in Microsoft Word and the whole word gets selected so what about the word document yeah what about the word with yes it worked what about two yes it worked so just double click on any word it becomes highlighted and then you can replace it with the word that you want to be there now what if you want a whole paragraph selected if you triple click on a word the entire paragraph will be selected so now that I have this paragraph selected what if I want to move it to the bottom of my document probably the fastest way to do this is to cut this paragraph from where it currently is move the flashing cursor to where I want the paragraph to be and then paste the paragraph so in order to cut first you need to have selected something which I have and then on the Home tab home ribbon in the clipboard group you'll find a pair of scissors that represents cut so I can click the scissors to cut that paragraph move down to the very bottom of my document and I can click if word doesn't let me click in this spot I may need to click at the very end of the previous paragraph tap enter on the keyboard and now I'm ready to paste again I'm going to go back to the Home tab home ribbon in the clipboard group I have a paste button so I click paste and there is my paragraph now it's also possible to use keyboard shortcuts to do the same thing so having selected text I could hold Ctrl and tap X to cut and then I could click or use the arrow keys to move the flashing cursor to where I want that text to be and then control V will paste in the text now there may be times when you don't want to move a paragraph or a piece of text instead you might want to copy it in those cases again you select your text then go up to the Home tab home ribbon and here is the copy button or you could hold Ctrl and tap C to copy then go ahead and click or move the flashing cursor to where you want the copied text to be placed and then Ctrl V is paste now there's one other Microsoft Word technique and tool that you need to know about in this segment of the video and that is find and replace this document that I'm working with is a three page document but imagine instead of a three-page document what if I had a 500 page manuscript for a novel or a book that I want to publish and then what if I decide that I want to change the name of one of my characters or maybe let's say what if Microsoft decides to change the name of this program instead of calling it Microsoft Word maybe they change it to Microsoft wordy that would not be a good decision but if they made that decision this document would be obsolete it would be using the wrong name for the program how could I fix that in a three-page document it's not a huge problem but in a 500 page document that would take days of work to update all of the text fortunately we have a fantastic tool built into Microsoft Word you'll find it by going to the Home tab home ribbon here in this editing group and for you this might look a little different because of the screen resolution that I have on this computer Microsoft Word can't fit all of the options in the space provided so it might look a little different for you but regardless you should be able to find the editing group and I'll click and notice that there's a find option which is very good but even better in many cases is replace so if you select replace you can type in what you want to find so I want to find word and I want it to be replaced with wordy now before I perform this action I'm going to click here on more so that you can see that there's some other great options that you can use for example I only want this change to happen if the word is capitalized so I want to match case also I want to find whole words only not partial words and there's some other options I could choose here as well as here but I'm happy with these select sections and so I'll move up here and click replace all Microsoft notifies me that it's completed the action we made 15 Replacements so I click OK and I can X out and find and replace and now you'll notice that every instance of the word word has been changed to wordy here's another example here's another example so in this segment of the video you've seen some tricks for how to select text in Microsoft Word we've looked at how to copy cut and paste and we've looked at the find and replace tool if you'd like to learn more about these topics please watch my other videos that are specifically on those topics I have a video on Microsoft Word editing tips and tricks and also find and replace this next segment of Microsoft Word for beginners the complete course will focus on formatting characters and paragraphs I can easily change the formatting for this paragraph for example first by triple clicking anywhere in the paragraph to select it and then I can go to the Home tab home ribbon in the font group I can make some quick formatting changes I could change the font size eyes and I can do that either by clicking and then selecting the new font size or I could just click on the number and replace it with another number tap enter on the keyboard and the change is made I'll undo that in addition to changing the font size I could change the font type just by clicking here and I have a huge collection of font options I can also change the font color let's say to blue or to Orange I can make this text bolded italicized I can underline the text if I want to I can strike through the text I can force this text to be all uppercase if I want to or I could capitalize each word or I could go back to the typical sentence case there are several other font formatting options here on the ribbon so I hope you'll check those out including these buttons for quickly increasing the font size or decreasing the font size another way to format characters words or paragraphs in Microsoft Word is to use this dialog launcher or launch button so with some text selected I can click that launch button and here I get every possible option that I have in Microsoft Word there's the font types font style font size strikethrough superscript subscript all caps and there are also text effects that I can go into to adjust the text fill text outline and we also have advanced options once you've made all of the changes that you'd like to make and I'm making several here you can click OK and those changes are added to your document hopefully they're an improvement instead of making the document worse next let's look at how to set up tab stops in Microsoft Word there are two basic ways to add tab stops in this video I'll just show you the easiest method and the first thing you'll want to do is make sure that you have the rulers showing up above your document and to the left of your document if you don't see those you need to go to the view Tab and here in the show group just make sure that ruler is checked and now that I have my ruler showing up above and to the left of my page the next step is to select all of my text everything in my document the reason I have to do this is because I already have text in my document if it were completely blank this wouldn't be necessary but I'm going to hold Ctrl tap a that selects everything now that everything's selected I can go here to this button at the left of the top ruler and it's got a symbol there that's the left tab symbol if I click on it it changes to other types of tab stops but I'm going to start with the left tab stop with that selected now I can click anywhere on this ruler exactly in the places where I want there to be tab stops so maybe there maybe there and there now if I make a mistake with a tab stop I can remove it by clicking on it and pulling it off the ruler let's now add a center tab stop just by clicking here that's the center tab stop and then I can just click on the ruler where I want that to be I can click this again and to get a right tab stop and add some more of those now if I click on my document everything gets deselected but notice if I now go to a paragraph and tab it will go to my first tab stop then to my second and so on if you want to learn more about inserting tabs please watch my videos dedicated to that topic now let's look at some other ways that I can format my paragraphs if I select a paragraph I can go to the Home tab and you'll notice there's a paragraph group and I could use this to Center the text or change the alignment to be right aligned or left aligned I could scoot the entire paragraph to the right using this button or to the left using this button if I want to I can add borders to my paragraph let's say I want borders around the outside of the paragraph I can click there and now I have a nice border around it I'm going to undo that I also have some color options I could put in a background color for the paragraph and there are other options that you can explore as well but I want you to notice this this button here the paragraph settings launch button if I click that I get a dialog box where I can adjust things like the line spacing so right now I'm using multiple line spacing in this document but what if my supervisor or my teacher asks me to use double spacing this is where I would make that change double spacing if I click ok now that paragraph has double spacing if I needed to change the entire document I would hold Ctrl tap a and do the same thing again switching to double spacing click ok now the entire document has double spacing some other powerful paragraph settings that we have in this paragraph dialog box include indentation so right now the first line in a paragraph will be indented by half an inch if I want to adjust that I certainly can and I also have some other spacing options in addition to line spacing I can change the space between paragraphs so right now in this particular document there's zero extra space space above this paragraph but there's eight points worth of space after the paragraph that's why you can see here there's extra space between the two paragraphs so I could adjust that let's bring it down to just six point click OK and it was subtle but you could probably see that now these two paragraphs are a little closer together so it's easy to miss this launch button but I hope you'll check it out and see what other paragraph formatting options you have there in this next segment of Microsoft Word for beginners complete course we're going to learn how to create and edit tables in Your Word documents so here I am at the bottom of this word document that I've been working with and I would like to insert a table so of course I go to the insert tab I look on the insert ribbon for table there it is and I can click and then I have several different ways that I can add a table to this document I could go down here to the bottom of the list of options and I could insert a table that's a calendar under table and there are several other kinds of calendar tables I could insert a tabular list a table with subheads there's all of these quick tables that you can choose from and just click to add them to your document in addition to those quick tables we also have just insert table and by clicking that I get a dialog box where I can select the number of columns and rows for my table and there's some other options as well and then I could click ok to insert the table the most common way that people insert tables in Microsoft Word is just to go here to table and then you just put your mouse on this grid indicating how many columns and how many rows you would like in your table I'll go with three columns and four rows after I clicked word inserted that table just the way I wanted it with three columns and four rows so let's say I want to create kind of an address book I could just click in the first cell in the upper left corner I could type name I will tap the tab button to move over to the next column here I'll put address address Tab and phone number now what if I decide I would like to add another column maybe I wish I would have had four columns and that fourth column could be for email addresses well what I could do is Click somewhere in my third column and then right click and choose insert column to the right now I've got a new column for email addresses now as I enter data into this table let's say I decide I need more than just three entries when I get to the last cell in the lower right corner of this table all I have to do is tap the tab button and I get a new row so the table just keeps expanding as needed so that I can put in as much information as I want now it's probably a good idea for me to differentiate between the column headings or titles here at the top and the rest of the information so I can just click and drag to select that first row and then I could go here to the table design Tab and here in the table Styles group there's some options I could click to shade that top row differently and I could still use the same font options that I have on the Home tab in the font group I could make the text bold and over here in the paragraph group I could make it centered so those are some nice ways to format your table so that it stands out and the information is easier to understand I'm going to select my table again because I want you to see that in the table design tab we also have something called table Styles and if you click this button here it will expand and you'll see all of the many options that you have available so this is another way to format your word tables I'll go with this option here and now this table is going to look great in my document now there are times when you want to convert a table into simple text and also vice versa so if you select a table and then go to the table layout tab notice that this tab is different than the regular layout tab this layout tab is specific just to tables while I'm here here in this table layout tab I want you to see that there are buttons for inserting columns to the right to the left inserting rows below or above so those are good buttons to be aware of there's also some powerful options here but for now this is what I'm looking for in the data group there's a button that says convert to text so I click and this table is going to be turned into simply text but how do I want the different items in this table separated do I want them to be separated by tabs commas or other things I'll just go with tabs click OK and there is my text outside of a table now what about going back the other direction if I click and drag to highlight that text I can go to insert table convert text to table click OK and now it's back in table format and even though I don't recommend this you could click and drag to highlight just about any text click insert table convert text to table click OK and it would take that text and put it into a table format so I hope you'll explore the many ways in which you can use tables in Microsoft Word to add more data more information to your word documents in this next segment of Microsoft Word for beginners the complete course we're going to learn all about modifying the page layout in Microsoft Word if you look at the tabs up here above the ribbon I bet you can guess which tab to click in order to find the page layout options you would just go here to layout and I have several important layout options here one of the more important options is this orientation if I want to I can switch the orientation of this word document from portrait to landscape now you can see the pages are wider than they are tall I of course could switch back and it's right back to Portrait orientation in this same tab I can also change the size of the paper let's say I'm going to be printing using legal size paper I can select that here and it changes the the length of these pages I can switch back I can also work with columns this is another place where I can change the spacing between paragraphs and there's some other options to look through I want to draw special attention to this launch button here if you click on the page setup launch button it gives you options for changing the page margins right now I have a one inch top page margin and actually the bottom and left and right margins are also all one inch if I don't want to have that big of a page margin I could lower this let's say to half an inch on each side click OK and watch the margins here at the left and right now they've been adjusted I'm going to jump back in to the page setup dialog box now of course you probably noticed this I could have changed the margins here as well but sometimes this page setup dialog box is a nicer way to make some of these changes you can just see many of the options all together and make your choices I'm going to switch now to the paper tab here I can adjust the size of the paper and I also have a layout tab so this layout tab and ribbon and this dialog box are where you should look for some of the most important page layout options next let's look at adding page numbers to the bottom of the pages and also header and footer information so I'm going to go up to the top of my document and I'll click on insert and if you look on the insert ribbon over here on the right where it says header and footer you can select page number and decide where you want the page number to be displayed you can see there are several different options I tend to like to put the page number at the bottom of each page and I like it to be centered so I'm going to select that and now I have a page number on each page if you don't want the page number to be on the first page you could check this box that says different first page and now when you go up to look at the first page there is no page number now when I added page numbers to this document it took me into the header and footer options and to the ribbon where those options are stored so now I can just click let's say on the first page header and I could type in a message there at the top in the header I'm going to click close header and footer and I'll go back up to page one you can see there's my header I could have accomplished the same thing by clicking on the insert Tab and instead of clicking page number I could have gone directly to header and there's some options there or footer there's options there I'm going to jump back into the header options edit header just so that you can see that it's also possible to insert not just text into the header and it works the same way with the footer but in addition to text you can also add pictures quick parts and if you want to learn more about quick parts I'll make a video about them but they can be very useful but I could also insert things like the date and time if I click that button and select a date and time format the current date would always appear whenever I open up this document and when I save it that date and time will also be saved I could also insert document information like author file name path name Etc I'm happy with these selections so I'm going to close the header and footer and get back into my document we have two more important page layout features to cover in this segment of the video the first of those is we need to learn how to create page breaks so for example let's say this document is going to end up being multiple pages in length maybe 20 or 30 pages I might want to start using chapters so this could be chapter one and I could format this a little better if I wanted to but let's say chapter 1 ends part way through page two maybe it ends here in that case I might want to start chapter 2 not immediately but maybe on the next page to do that I could do it the hard way by tapping enter on the keyboard like 20 times to move the rest of that text to the next page but there's a much easier way to do this I could go to the layout tab and in the page setup group there's an option and for breaks I'll put in a page break Mark the point at which one page ends and the next page begins so I'll click there and you can see what it did it scooted everything below my page break down to the next page so now we have chapter one that begins here and it continues until halfway down page two and then I have blank space and there at the top of Page Three we can put chapter two so I think you'll find page breaks to be very useful in several different situations and finally let's look at how you could insert a cover page for your document if you go to the insert tab here at the left we have a Pages group and if I click there you can see there's an option to add a cover page I'll select that there are several different layouts to choose from for my cover page I kind of like this one here so I'll just click on it and it is added to my document as a cover page all I need to do at this point is update the information and now I have a very nice attractive cover page for my document so I think you'll find the more you use Microsoft Word the more you'll come to rely on some of these layout features and tools to help make your document look more professional and more attractive okay on to our next segment of Microsoft Word for beginners complete course and in this segment we're going to look at the review Tab and some of the powerful things that you can use it for Microsoft Word is of course all about language where adding text we're adding sentences paragraphs we're adding pages and pages of words into our documents but as humans we're going to make mistakes and fortunately we have this review tab to help us with that here at the very left of the review ribbon we have the editor I'll go ahead and click editor and it opens this panel at the right now if you have older versions of Microsoft Word you may not see the editor instead you might see a spell check option and a grammar check and a thesaurus Etc but this editor is a fairly new feature in Microsoft Word that is very powerful and helpful you can see it gives me a score of 88 percent for my document that's taking into account my word choice my spelling conciseness Etc so the editor does have some spelling suggestions for me and I can click there to see what they are word doesn't think that this particular adjective is a real word but word here is suggesting some alternatives to me if I'm not sure if this is the right word or not I can click here to have the word read aloud to me alfalf is similar to lucerne's and if I'm confident that that's the right word I could change all instances of this and turn it into alfalfas if I browse down the panel a little further notice that there's an option to ignore this suggestion it is possible that the word I typed in is correct it's just not recognized by Microsoft Word so I might want to ignore it once or ignore all cases of it and if it's a word that you're going to be using and in lots of documents like maybe it's the name of your small business or of your school and word thinks it's misspelled why not add it to the dictionary that way it will never again be considered a misspelled word I'm just going to select alfalfas and you can see it's corrected that mistake here's another one and I could just continue to select the recommendations that Microsoft Word is giving me in addition to spelling Corrections there often are grammar Corrections so commas semicolons incorrect grammar will be identified and you can click to fix those and in newer versions of Microsoft Word it helps the writer even more to be a better writer it's encouraging me to be more concise here in this particular case if I click back I can show you that it also is encouraging me to do my punctuation a little differently and to consider some vocabulary changes at the very bottom of the editor I can also get some document stats I click OK and it's going to tell me how many words sentences can characters the average sentences per paragraph words per sentence characters per word all of this is useful information for a professional writer or a student or a teacher I'll click ok I'm going to close the editor just to point out that we also do have a thesaurus so if I need a synonym of the word provides I just make sure it's highlighted and then I click thesaurus and it gives me some other suggestions maybe I'll change it to offers if I want to do that I just click over here on this arrow and choose insert now in addition to these editor options or in older versions of word spell check thesaurus grammar check we also have something called the autocorrect tool that's built into Microsoft Word and let me demonstrate how it works let's say you're typing quickly and you accidentally type teh and then hit space notice that word autocorrected that word teh it figured I must have meant the and it automatically corrected it and fixed it this is fantastic you Intel it's not every once in a while you'll need to type in a word that's not a standard word and Microsoft Word will automatically correct it for you so let's look at the settings for that if I go here to file and then go down to more options and for some of you the option button won't show up in more it'll just be listed there at the left but my screen is kind of small so it's in the more area and then if I go down here to proofing here is where I can change the auto correct options for my copy of Microsoft Word I'll just click auto correct options and here it has a list of mistakes and their auto corrections so if you type this this is what you're going to get if you type this this is what you're going to get notice that there's some other autocorrect features that you can change you can take these off or add them in and if you want you can set up your own autocorrect rules for example I've set up autocorrect to recognize T4 Tas as being technology for teachers and that's the name of my YouTube channel and if I type T4 Tas it automatically puts in the full title let's click OK and OK again and I'll show you how that works here in my document I just type T4 Tas space and words autocorrect tool automatically and quickly puts in the phrase that I wanted to be there as you use Microsoft Word make sure you take full advantage of these review features in word the editor is great spell check the thesaurus and autocorrect and so much more now it's time for the final segment of Microsoft Word for beginners the complete course and in this final segment we're going to look at Printing and Publishing options in word so let's say that I'm done with this document I'm just thrilled with the results it looks amazing and I want to get this out into the world in some way maybe print it maybe publish it let's first look at some print options if I go to the file tab I can go here to where it says print and I get a nice print in preview here at the right it shows my cover page and each individual page below that here at the left I can choose the printer that I want to use now I don't currently have a printer connected to my computer so I only have virtual print options I could try to fax it I could print it as a PDF so that doesn't actually print it on a piece of paper instead it saves this as a PDF document and I have some other options but when I plug this computer into a printer either wirelessly or using a cable then I should have an option for the real printer and I could choose that as the device that I want to use to print I do have some print options here below for example I can print all the pages or I could just print the current page if I select part of my document I could print that selection let's look at that so what if I only want to print chapter 2. I could click and drag to highlight chapter 2 let's pretend like that's all of chapter two and then I can go back to file print and there is a keyboard shortcut to get me back to file print and that's control P but when I go back there now I can select instead of print all pages I can choose print selection another option I have is to list the pages that I want to print so I could print pages one through two or I could print page one and three I do have some other print options that I could look through and select but in many cases the most important option is number of copies if I'm printing this for a class I may need to print 30 copies so you can make that selection there and then simply click print now I want you to see that in addition to print we do have some other options we have a share option and I could use this to upload this document to my OneDrive account that puts it online and makes it really easy to share with other people or the other option I have is to attach this document to an email or I could send it as a PDF also in an email one more sharing or publishing option that I want you to know about is you can go down here to export and here I could choose to create a PDF document so this will save now as a PDF I'll save it to my downloads click publish and now I have a pdf version of my word document I'll close out of that here in export you can also change the file type you can see there's all of these other file types that you can choose from including a single file web page if you click save as you'll get even more options and you can find them here below the file name just click to choose any of these other file types including again PDF and finally it's important to be aware that you can also print not just your document but also envelopes for your document and labels if you go to the mailings tab here at the left you'll find the create group and you can create envelopes and labels so if I click on envelopes it gives me some options for delivery address return address and more and then I can click on labels and add similar information if you're interested in learning more about envelopes labels and how to create Mass mailings to send out to people you should definitely watch my two or three videos that I have on performing mail merges in Microsoft Word so with that we've covered everything that you need to know to use Microsoft Word effectively I hope that you found this to be a rewarding experience and that you've enjoyed learning how to use Microsoft Word if you'd like to learn more what are the next steps first of all I want you to know that a copy of this document that I started with is included in the description below the video so you could download that and use it and practice with it also if you haven't already watched my beginner's guide to Microsoft Word you should definitely do that it's much shorter than this video but it covers more of the very basics in a little little bit more detail than what I've shown in this video I also have dozens of other Microsoft Word tutorials that cover individual aspects of Microsoft Word in much more depth and I promise you that if you watch those videos your knowledge of Microsoft Word will grow dramatically if you're also interested in learning Microsoft Excel and PowerPoint please watch my other courses Excel for beginners complete course and PowerPoint for beginners the complete course but for now thanks for watching I hope you found this tutorial to be helpful if you did please like follow And subscribe and when you do click the Bell so you'll be notified when I post another video if you'd like to support my channel consider clicking the thanks button below the video or you could support me through my patreon account or by buying Channel merch and you'll see information about those options in the description below the video I really appreciate everyone's support it's that support that enables me to continue to make quality content for my audience thank you