Google Sheets Overview

Introduction

• Google Sheets is free spreadsheet software.
• Helps in getting insights from data.
• Aims to cover basics, formulas, functions, charts, pivot tables, and data collection from forms.
• Uses official Google training for deeper learning.

Accessing Google Sheets

• Go to Google.com and click the app launcher (top right).
• Create a free Google account if not already have one.
• Access Google Sheets via:
  • App launcher icon.
  • Directly at sheets.google.com.
  • Google Drive -> New -> Spreadsheet.
  • Use URL sheets.new for a new blank spreadsheet.

Start Page

• Options: Create a new workbook or use templates from the template gallery.
• Recent files are available for quick access.
• Can upload existing spreadsheets in Excel format.

Creating a New Workbook

• Title your workbook (e.g., "cookie sales analysis").
• Save location in My Drive; use 'Star' to easily access important files.
• Cloud icon indicates automatic saving.
• Offline access requires an extension.

Data Entry Basics

• Cells: Intersection of columns (letters) and rows (numbers).
• Entering Data:
  • Use Tab or Right Arrow to move across cells.
  • Use Enter or Down Arrow to move down.
  • Smart Fill: Highlight two cells with a month pattern, drag down to fill.
• Randomizing Data: Right-click to randomize selected data range.
• Format numbers as needed (remove decimals, adjust alignment).
• Adjust column widths automatically.

Analyzing Data

• Use Conditional Formatting to visually analyze performance (e.g., good sales in green, bad in red).
• Hide unnecessary columns if not needed for reports.
• Update and modify data easily (e.g., rearranging columns).

Formulas and Functions

• Basic calculations using formulas:
  • Addition, Subtraction, Multiplication, Division.
• Use functions like SUM to calculate values easily.
• Functions can reference cell values dynamically.
• Absolute References: Lock cell references using dollar signs ($).
• Named ranges for frequently used values to simplify formulas.

Using VLOOKUP Function

• VLOOKUP allows searching a value in a table and returning a corresponding value.
• Example: Find sales in a specific month.
• Dynamic reference adjustment when searching for different months.

Organizing Data with Sheets

• Ability to create multiple sheets within a workbook.
• Rename and reorder sheets for better organization.

Sorting and Filtering Data

• Sort data without affecting other data columns.
• Create filter views to save specific data views for future use.

Visualizing Data

• Insert charts to visualize data trends.
• Chart types include column, line, and pie charts; customizable chart titles and styles.
• Charts update automatically with data changes.

Advanced Data Analysis with Pivot Tables

• Create pivot tables to easily analyze large datasets.
• Drag and drop functionality to organize and summarize data.
• Filter and calculate totals for quick insights.

Collecting Data with Google Forms

• Google Forms integration for collecting data directly into Sheets.
• Example: Survey for favorite cookies.

Collaboration and Sharing

• Share sheets with others via email or link.
• Set permissions (view, comment, edit).
• Real-time collaboration with chat and comment features.
• Version history to track changes and revert if necessary.

Conclusion

• Recommended to explore free learning resources for further Google Sheets education.
• Encourage subscription for more educational content.