Project Management Concepts and Terminology

Project Team

• Individuals supporting the project manager
• Responsible for project work to achieve objectives
• Important to understand people's roles and responsibilities

Stakeholder

• Individual, group, or organization affected by project decisions, activities, or outcomes
• Anyone with an interest in the project (real or perceived)

Stakeholder Register

• Document listing individuals or organizations who are stakeholders
• Includes their interests, influence, authority
• Helps in managing stakeholders

Responsibility Assignment Matrix (RACI Chart)

• Identifies who is Responsible, Accountable, Consulted, and Informed
• Defines stakeholder involvement in project activities

Resource Management Plan

• Identifies resources and how to acquire, allocate, monitor, and control them
• Includes both human resources (team members) and physical resources (equipment, supplies)

Team Charter

• Document establishing team values, agreements, and practices
• Ground rules for internal team members

Ground Rules

• Clear expectations for conduct, especially for external individuals affecting the project

Expert Judgment

• Judgment based on expertise in a specific area
• Provided by individuals with specialized education, knowledge, skill, or experience

Resource Calendars

• Identifies working days, shifts, and availability of resources
• Shows when human and physical resources are available for project work

Lessons Learned Register

• Records knowledge gained during the project
• Used for current and future projects

Project Charter

• Issued by initiator or sponsor (not project manager)
• Authorizes project and provides PM with authority to use resources
• Includes high-level requirements, schedule, risks, and budget

Consensus

• Collaborative process to reach a decision everyone can support
• Agreement does not necessarily mean full support but mutual acceptance

Rolling Wave Planning

• Iterative planning technique
• Near-term work planned in detail, future work planned at a higher level
• Allows detailed planning as project progresses

Progressive Elaboration

• Iterative process of increasing detail in the project management plan
• Allows for modifications as more information becomes available

Predictive Life Cycle

• Management approach determining scope, time, and cost early in the project
• Requirements are collected upfront

Scope Management Plan

• Describes how scope will be defined, developed, monitored, controlled, and validated
• Prevents scope creep by controlling what is delivered to the customer

Project Requirements

• Actions, processes, or conditions the project needs to meet
• Approved requirements become actual project deliverables

Product Requirements

• Agreed-upon conditions or capabilities of a product, service, or outcome
• Defines what the product must do

Project Scope

• Work performed to deliver a product, service, or result with specified features and functions
• Includes product and project scope

Product Scope

• Features and functions characterizing a product, service, or result
• Includes the operational aspects and functional characteristics