Lecture on Productivity Toolkit: The Weekly Template

Introduction

• Discussion of a crucial productivity tool: the weekly template.
• Recent experience preparing for the fall quarter.

Multi-Scale Planning Framework

• Starts at the quarterly timescale.
• Develop a strategic plan for the current quarter.
• Weekly plans are informed by the quarterly plan.
  • Adjustments can be made to weekly plans.
  • Daily plans stem from the weekly plan.

The Weekly Template

• Supports transition from quarterly plan to weekly plan.
• A collection of guidelines set at the beginning of a quarter.
• Ensures weekly viability towards quarterly goals.

Elements of a Weekly Template

1. Protected Time

   • Preemptively protect certain weekly times.
   • Example: Mornings dedicated to writing.
   • Handling exceptions with specific routines.

2. Daily Themes

   • Designate days for specific activities (e.g., meeting days).
   • Themes can be related to different professional roles.

3. Regular Rules and Limits

   • Implement rules such as post-meeting processing time.
   • Set limits like quotas for activities (e.g., one podcast a week).

4. Autopilot Scheduling

   • Decide in advance on regular occurrences (e.g., office hours).
   • Reduces weekly planning burden.

Benefits of a Weekly Template

• Reduces the cognitive load during weekly planning.
• Allows focus on productive activities rather than planning logistics.
• Adjustments to the template can lead to deeper job insights.

Practical Application and Reflections

• Apply elements like protected time and daily themes consistently.
• Reflect on what worked and what was frustrating.
• Aligns with lifestyle goals and provides insights about work-life balance.

Conclusion

• Emphasizes the value of a well-structured weekly template.
• Encourages consistent application and adjustments as needed for productivity and satisfaction.
• Provides practical examples and personal reflections to illustrate the benefits.

Q&A

• Discussion about optimal writing schedule.
• Clarification on whether a template resembles a calendar or a bulleted list.
• Final thoughts on the structure and visibility of a weekly template.

Additional Resources

• Mention of Cal Newport's book, "Slow Productivity."
• Encouragement to explore more structured planning strategies for better work-life integration.