Virtual Bookkeeping Tutorial Overview

Introduction

• Presenter: Kajea, a virtual assistant, bookkeeper, and accountant.
• Channel Focus: Online work tips, tricks, and success stories.
• Purpose: Tutorial on what a virtual bookkeeper does from client acquisition to financial report preparation.
• Target Audience: Individuals interested in virtual bookkeeping and online work.

Initial Client Setup

1. Contract Agreement

   • Ensure a contract is signed by both parties.
   • Clearly state the scope, limitations, payment terms, rates, and working hours.
   • Specify the type of bookkeeping (e.g., annual) and delivery timeline.

2. Setting Up Client's Account

   • No Existing Software:
     • Create an account if no accounting software (e.g., Xero, QuickBooks) is set up.
     • Use Xero or QuickBooks depending on client preference.
     • Steps to set up in Xero:
       • Login to your Xero account.
       • Click "Add new organization".
       • Input necessary information:
         • Business name
         • Industry (e.g., construction, retail, professional services)
         • Country of business location
         • Client's financial year end date
         • Employee status
       • Start trial after confirming "I'm not a robot".

3. Existing Client Account

   • Access Request:
     • Request access to the existing client account.
     • Provide your email for Xero or QuickBooks access.
     • Accept the client's invite to access their software.
   • Avoid Creating New Accounts Unnecessarily:
     • Use existing accounts when possible.
     • Multiple companies can be managed within one account.
     • Only create new accounts if mutually agreed upon with the client to avoid complications.

Reiterating Accounts

• Reiteration Possibility:
  • Possible if agreed upon by both parties.
  • Necessary when the existing setup is too messy and easier to start over.
  • Ensure client is open to this suggestion to maintain the relationship.

Conclusion

• Key Reminders:
  • Clarity and communication with the client are crucial.
  • Proper setup impacts the chart of accounts and overall organization.
• Next Steps:
  • Upcoming video on creating a chart of accounts for clients in various industries.
  • Viewer engagement: Questions and comments encouraged for future content.

Closing

• Subscribe and hit the notification bell for weekly updates.
• Thank you and see you in the next video.